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CITY OF ~AN BER~DINO
Fi1.e No. 2.1.Jl
- REQUEST OR COUNCIL ACTION
From: ROGER G. HARDGRAVE
Dept: Public Works/Engineering
Extension of Contract - Mainten-
Subject: ance of Landscaping in Portions
of piedmont Drive and Citrus
Street, per Plan No. 7384
Assessment District No. 982
.---MacKENZIE LANDSCAPING
Date: 5-09-91
Synopsis of Previous Council action:
04-06-87 Resolution No. 87-114 adopted declaring benefit to all
properties within district boundary.
05-11-87 -- Resolution No. 87-139 adopted determining public in-
terest, convenience and necessity require the
formation of an assessment district for maintenance.
03-20-89 Resolution No. 89-81 adopted expanding boundaries of
district. .
06-19-89 Resolution No. 89-196 adopted awarding a contract to
MacKenzie Landscape for the low bid price of $4,370,
for the Basic Bid and Supplemental Items.
06-04-90 __ Contract Change Order No. 1 approved, to extend the
contract for a period of one year, adjust the contract
prices, for an increase in the contract price to
$4.800.00.
Recommended motion:
That Contract Change Order No. Two to the contract with MacKenzie
Landscape, for the maintenance of Landscaping in Assessment
District 982, in accordance with Plan No. 7384, be approved; to
extend the contract for a period of one year, from 7-1-91 to 6-30-
92, and expand the scope of work to include landscaping within
Tract No. 13470; and increase the annual contract price by $1,800,
from $4,800 to $6,600.
cc: Shauna Edwins
Andy Green
Verne Nadeau
Supporting data attached:
Roaer G. Hardarave
Staff Report,
C.C.O. 42
Phone:
<;02<;
Contact person:
Ward:
4
FUNDING REQUIREMENTS:
Amount: $8.953 (Assessment ,District)
Source: (Acct. No.)
251-656-53925
(Acct. DescriDtion)
Assessment ~t No.
Finance: ,10
982
Council Notes:
Agenda Item No-Lf)
75-0262
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CITY OF SAN BERQRDINO - REQUEST O:>>R COUNCIL ACTION
STAFF REPORT
The Special provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent
of the City and Contractor. Adjustments in the contract prices
are to be negotiated at the time of each renewal. MacKenzie
Landsca~ previously agreed to an extension of the contract for
one year, from July 1, 1990, to June 30, 1991.1fContract Change
Order No. Two extends the contract for the second of the (2)
one-year periods allowed under the special provisions.
Contract quantities have increased with the addition of
the landscape area of Tract 13470. 1f{ The one year maintenance
period will expire on June 30, 1991, at which time the City will
assume responsibility for maintaining the landscaping.~ The
landscaped area will increase by approximately 100%, from 11,319
S.F. to 22,519 S.F. However, the negotiated contract price for
1991/92 has increased by only 27%, from $4,800.00 to $6,600.00.
Listed'below is an estimate of the total annual cost of
providing these landscape maintenance services, from 7-1-91 to
6-30-92, based upon the contract Basic Bid Price, as adjusted by
Contract Change Order No. Two.
Maintenance Contract -
Basic Bid $ 6,600
Supplemental Items 798
$ 7,398
Incidental Costs (Assessment
engineering, publishing and
recording fees, inspection by
Dept. of Parks & Recreation,
advertising for bids, and water
and electric bills) 1,555
Y'TOTAL ESTIMATED ARNUAL COSTS
$ 8,953
Funding of the costs incurred for maintenance of the
landscaping will be provided pursuant to Resolution No. 87-114,
adopted on 4-6-87, which orders the maintenance of the land-
scaping installed by the subdivider. Formation of an assessment
district for maintenance of landscaping was a condition of ap-
proval for Tract No. 13329. This district was expanded by Reso-
lution No. 89-81, adopted 3-20-89, to include Tract No. 13470.
Costs for maintenance of this landscaping will be up-
fronted by the City, as set forth in the Resolution of Inten-
tion (87-139). These costs will be reimbursed with interest,
through assessments levied on all parcels wi thin the area of
benefit.
Inspection of the Contractor's work will be provided by
the Department of Parks, Recreation and Community Services.
We recommend that Contract Change Order No. 2 be
approved.
5-09-91
75-0264
,.
.
.
MAINT2ANCE OF LANDSCAPING 0
project:IN ASSESSMENT DISTRICT NO. 982 Date:
5-9-91
Pl an No.
7384
File No. 2.131
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. TWO
(Change necessitated because of field conditions)
To:
MacltERZIE LANDSCAPE
P. o. Box 1238
Romoland, CA 92380
Gentlemen:
The terms and provisions of the contract documents are hereby
amended as follows:
1. The terms of the contract are hereby extended for an addi-
tional one-year period, from 7-1-91 to 6-30-92, as provided
in the "Notice Inviting Bids."
2. The project area is expanded by approximately 11,200
Sq.Ft., from 11,319 Sq. Ft. to 22,519 Sq. Ft., to include
the landscaped areas wi thin public easements in Tract No.
13{l)170.
3. The annual Basic contract price is adjusted by $1,800.00,
from $4,800.00 to $6,600.00, and the contract unit prices
for Supplemental items shall continue in effect at no change.
Tot.l extra work cost .dded to contr.ct..........$ 1,800.00
Previous Contract Price..........................$ 4,800.00
A.ended Cost Pric................................$ 6,600.00
Addition.l U.e to complete contr.ct due to
Change Ord.r..................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
ROGER G. HARDGRAVE
Director of PUblic Worksl
City Engineer
Approved D. te-:
Accepted Dlte: