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CITY OF SAN BERtC)RDINO
File No. 2.130
- REQUEST OR COUNCIL ACTION
From: ROGER G. HARDGRAVE
Extension of Contract - Mainten-
Subject: ance of Landscaping for A.D. 959,
in Portions of Kendall Drive, per
Plan No. 6360 - (1991-92)
MENTONE TURF SUPPLY
Dept: Public Works/Engineering
Date: 5-09-91
Synopsis of Pr8Vious Council action:
08-20-84 Resolution No. 84-335 adopted declaring benefit to all
properties within district boundary.
11-08-84 Resolution No. 84-448 adopted determining public
interest, convenience and necessity require formation
of maintenance district and establishing district.
06-19-89 Resolution No. 89-195 adopted awarding a contract to C
& D Landscaping for the low bid price of $13,870.00.
06-04-90 Resolution No. 90-196 adopted awarding a contract to
Mentone Turf Supply for the low bid price of
$12,705.00.
Recommended motion:
That Change Order No. 1 to the contract with Mentone Turf Supply,
for maintenance of landscaping in Assessment District No. 959, in
accordance with Plan No. 6360, be approved; to extend the contract
for a period of one year, from 7-1-91 to 6-30-92; at no increase to
the contract unit prices, for a total annual contract price of
$12,705.00.
cc: Shauna Edwins
Andy Green
Verne Nadeau
Contact person:
Supporting date attached:
Roger G. Hardqrave
Staff Report,
C.C.O. U
Phone:
5025
Ward:
5
FUNDING REQUIREMENTS:
Amount: $21,158.00 (Assessment District)
Source: (Acct. No.! 251-361-53925
Finance:
Distict No. 959
(~ JJ r-
(Acct. DescriDtion) Assessment
Council Notes:
75-0262
Agenda Item No-9--
.'.{'
Cliv OF SAN BERIORDINO - REQUEST OR COUNCIL ACTION
STAFF REPORT
The Special Provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent
of the City and Contractor. Adjustments in the contract prices
are to be negotiated at the time of each such renewal.
~contract Change Order No. One extends the term of the
contract for a one-year period, from 7-1-91 to 6-30-92, at no
increase to the contract price.
Listed below is an estimate of the total cost for pro-
viding these landscaping maintenance services, from 7-01-91 to
6-30-92.
Maintenance Contract:
Assessment District No. 959 (Kendall Dr.)
$ 12,705.00
Incidental Costs (Assessment Engineering,
Publishing and Recording Fees, Inspection
by Dept. of Parks & Recreation, and
Advertising for Bids)
$ 8,453.00
$ 21,158.00
(1,3( t~8."1l)
Funding for the costs incurred on this proj~ will De
provided pursuant to Resolution No. 84-448, adopted 11-8-84 and
Resolution No. 89-195, adopted 6-19-89, ..,rwhich ~ orders the
installation and maintenance of the landscaping. The land-
scaping was installed under previous contracts. Costs for
maintenance will be pre-funded by the City, as set forth in the
Resolution of Intention, 84-335, and the amount reimbursed
through assessments levied on all parcels wi thin the district
for the following fiscal year.
X TOTAL ESTIMATED ANNUAL COST
Inspection of the maintenance effort by the Contractor
will be provided by the Department of Parks, Recreation and
Community Services.
We recommend that Contract Change Order No. 1 be
approved.
5-09-91
75-0264
~
.
o
o
MAINTENANCE OF LANDSCAPING
project: IN ASSESSMENT DISTRICT NO. 959
Plan No. 6360
Date: 5-09-91
File No. 2.130
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE ORDER NO. ONE
(Change necessitated because of field conditions)
To:
IIBHTORE TURF SUPPLY
P. O. Box 592
Mentone, CA 92359
Gentlemen:
The terms and prov~s~ons of the contract documents are hereby
amended as follows:
1. The term of the contract is hereby extended for an
addi tional year, between July 1, 1991, to June 30, 1992,
as provided in the "Notice Inviting Bids," at no change in
the contract unit prices.
Total extra work cost added to contract..........S 12,705.00
Previous Contract Price..........................$ -0-
A.ended Cost Pric................................$ 12.705.00
Additional ti.. to complete contract due to
Change Order..................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
Accepted Da te:
ROGtR G. HARDGRAVE
Dfrector of Public Worksl
Cfty Engineer
Approved Date: