HomeMy WebLinkAbout20-Mayor's Office
,.,,"".o;r."U'
, CITY OF SAN BERrQRDINO - REQUEST OR COUNCIL ACTION
From: Thelma Press, Liaison, Mayor and Council
Subject: Recommendation by the Fine Arts Commission
to grant $4,000 to the National Council of
Negro Women, Inc.
Dept:
Date: 10/17/90
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
~~ /?!..
. ",<-LV ~~
Signature
Contact person:
Thelma Press
Phone: ext. 5114
Supporting data attached: Yes
FUNDING REQUIREMENTS:
Ward:
Amount: $4,000
Source: (Acct. No.! tJOJ'091-SJfD{.i/
(Acct. DescriDtionl Art Fundi ng
Finl/lce:
,/
7~:~
Council Notes:
'71;,.n,,.,
Agenda Item NO~
}f'te
~"l'" ur aAN II&RNCRDINO - REQUEST FQR COUNCIL ACTION
STAFF REPORT
.
National Council of Negro Women Grant request is for Black
Artist in view and Afro American Chamber Music Society to be
held February 23, 1991.
This activity spotlights the talents of local ethnic artists,
and reflects the positive aspects of the African American
community.
The National Council of Negro Women presented an outstanding
show in February of 1990 with 2,000 persons attending a cross
sector of our community. "Black artist in View" is a
black-tie affair and is free admission. The wonderful art is
for sale. The Fine Arts commission at their September 21st
meeting approved a grant of $4,000.00
.0264
:'!li1I'!",~:.:.:"",_
-
1
rI
o
XI.OT..
o
FINE ARTS COMMISSION
Priday, September 21, 1990
Water Department Boar4 Ro01l\
5th Ploor of City Hall
San Bernardino, CA
MEMBERS PRESENT
Dorri. Ballard
Erne.t Garcia
C. Dale Jenk.
Harry Murray
Barry Silver
Richard Silllon
MEMBERS ABSENT
Sylvia Cichocki
Frank Lindqren (Excu.ed)
Esther Mata
OTHERS ABSENT
Thelma Pre.. (Excu.ed)
-------------------------------------------------------------
I"lt..T.T.1l!O TO ORDER
Chairman Barry Silver called the lIIeetinq to or4er at 4:15
p...
GRANT INTERVIEWS
The Pine Art. Commi..ion lIIet with the followinq
orqanization'. repre.entative. (San Bernar4ino Art
Ae.ociation, Inland Dance Theatre., Inc., San Bernar4ino
Valley Co_unity Concert Ae.ociation, Friend. of the San
Bernar4ino Public Library, and Broadway Celebrity Play
Serie.) to di.cu../review their qrant application. in further
detail and for clarification on certain itelll. on the
application.
San B.rnardino Art A..oeia~ion
SECOND:
By Richar4 Silllon to deny the San Bernardino
Art A..ociation qrant application becau.e the
application was not cOlllplete. The
comai..ioner. .hould allow the orqanization to
correct the application and re.Ublllit it at a
later date.
By Erne.t Garcia. and approved by the
cOlllllli..ion.
MOTION:
Inland Dance Th.a~r... Inc.
SECOND:
By Richard Silllon to approve the Inland Dance
Theatre., Inc. qrant application for the
amount of $20,000.
By Ernest Garcia and approved by the
cOllllllission.
MOTION:
.........
1
:an Bernardino vtClev Communitv Concert Ass~tion
SECOND:
By Richard Simon to approve the qrant
application for the amount of $15,000.
By Ernest Garcia and approved by the
c~ission.
MOTION:
Friend. of ~h. San Bernardino Public Librarv
SECOND:
By Richard Simon for the commission to approve
the qrant application for the amount of
$5,000. However the commission will monitor
the Friends of the San Bernardino Public
Library's advertisinq system, proqramminq, and
public attendance for future reference.
Ernest Garcia and approved by the commission
with C. Dale Jenks abstaininq.
MOTION:
Broadwav Celebritv Plav Series
SECOND:
By Richard Simon for the commission to approve
the Broadway Celebrity Play Series qrant
application for the amount of $25,000.
By Ernest Garcia and approved by the
commission with C. Dale Jenka abstaininq.
MOTION:
OTHER BUSINESS
The commissioners finalized their tentative recommendations
made at the meetinq held on Tuesday, September 11, 1990:
METROPOLITAN OPERA AUDITIONS: Recommend approval of qrant
application in the amount'of $3,500.
STURGES THEATRE GROUP: Deny approval of qrant application as
requested for the amount of $16,150.
PRIME TIME CHORALIERS: Recommend approval
application in the amount of $2,200.
STURGES FOUNDATION: Deny approval of qrant application as
requested for the amount of $21,000.
of qrant
INLAND MASTER CHORALE: Recommend approval
application in the amount of $2,500.
NATIONAL COUNCIL OF NEGRO WOMEN, INC.: Recommend approval of
qrant application in the amount of $4,000.
of qrant
SINFONIA MEXICANA, INLAND EMPIRE OPERA ALLIANCE, and INLAND
EMPIRE SYMPHONY ASSOCIATION: Recommend to approve a total
SUII in the amount of $70,000 to the symphony'S qeneral fund
for distribution of the monies to the aforementioned qroups
by the symphony's' Soard of Directors. '
__,c", "
.....-
" 1
o
,-,.
V
MOTION:
By Richard Si.on to approve the ator..entioned
recollllendations as stated by the cOllllission.
By Ernest Garcia and approved by the
cOIIIIission.
SECOND:
ADJOURNMENT
'l'he .eetinq adjourned at 6: 15 p... 'l'ha naxt Fina Arts
COIIIIission .aatinq will be hald .riday, October 12, lttO,
4.00 p..., ia tha Kanaq..eat Iaforaetion Canter (HIC RooII),
looatad on tha sixth floor of City .all, San aarnardino, ~.
:qjr
9/27/90
1
,
1
2
3
4
5
6
7
8
9
10
11
12
m;:-"i,P"";
o
o
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH NATIONAL COUNCIL OF NEGRO WOMEN,
INC. FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an Agreement with National council of Negro Women, Inc. a
copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth
at length.
SECTION 2. The authorization to execute the above-
13 referenced agreement is rescinded if the parties to the
14 agreement fail to execute it within sixty (60) days of the
15 passage of this resolution.
16
I HEREBY CERTIFY that the foregoing resolution was duly
17 adopted by the Mayor and Common council of the city of San
18
19
Bernardino at a
meeting thereof, held on the
, 1991, by the following vote, to
20 wit:
day of
21 /
/
22 /
/
23 /
/
24 /
/
25 /
/
26 /
/
27 /
28
.\ ,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
~"'n
o 0
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH NATIONAL COUNCIL OF NEGRO WOMEN,
INC., FOR THE PROMOTION OF ARTS AND CULTURE.
COUNCIL MEMBERS:
AYES
~
ABSTAIN
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foreqoinq resolution is hereby approved this
day of ,1991.
W. R. Holcomb, Mayor
city of San Bernardino
Approved as to
form and leqal content:
JAMES F. PENMAN,
City Attorney
1. ,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
'?i.,'-/""','
o
o
AGREEMENT
Fine Arts Fundina
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "city",
and National Council of Negro Women, Inc. a non-profit
organization, referred to as "organization".
The parties agree as follows:
1. Recitals.
A. organization has requested financial assistance
from city for the fiscal year 1990-91, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
organization's grant proposal (hereinafter "the proposal")
approved by the Fine Arts commission of the City, a copy of
which proposal is on file in the Office of Cultural Affairs.
The terms of the proposal are incorporated herein by reference
and shall govern the uses of the funds provided herein. The
financial assistance provided for in this agreement is made on
a one-time only basis, and receipt of said funds shall not
imply a continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of art appreciation in San
Bernardino, as more fully set forth in the proposal submitted
by organization.
2. PaYment. Upon presentation of a claim to the City
Finance Director, City shall pay to organization from the
budget for the 1990-91 fiscal year, the total sum of four
1..
{
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
._,.
o
o
thousand dollars, to cover the costs per the Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization shall
be used soley for the purposes set forth in paragraph 1 and in
strict compliance with the provisions set forth in the
proposal. No deviation from the proposal shall be made without
the express approval of the city of San Bernardino. Said funds
shall be expended by June 30, 1991, and any unexpended funds
shall be returned to city by organization.
4. Accountinq. At such time or times as may be
requested by the City Administrator or Director of Finance of
city, organization shall submit to the City Administrator, with
a copy to the Director of Finance and the San Bernardino Fine
Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the organization for
the fiscal year ending June 30, 1991. Financial records shall
be maintained in accordance with generally accepting accounting
principles by Organization in such a manner as to permit City
to easily trace the expenditures of the funds. All books and
records of organization are to be kept open for inspection at
any time during the business day by the City or its officers or
agents.
5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees
and agents from all liabilities and charges, expenses
(including counsel fees), suits or losses however occuring, or
damages arising or growing out of the use or receipt of the
funds paid hereunder and all operations under this agreement.
~
~
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
V
28
-~
o
o
Payments hereunder are made with the understanding that the
City is not involved in the performance of services or other
activities of organization. Organization and its employees and
agents are independent contractors and are not employees or
agents of the City in performing said services.
6. Termination. city shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing
of such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City. In
addition, Organization shall reimburse to City any funds
expended which were used for any purposes other than those
authorized under this Agreement.
7. Assianment. Organization shall not assign its
interest in this Agreement without the prior written approval
of city.
8. Insurance. organization shall take out and maintain
during the life of this Agreement such public liability and
property damage insurance as shall insure city, its elective
and appointive boards, commissions, officers, agents and
employees, permittee and its agents performing acts covered by
this Agreement from claims for damages for personal injury,
including death, as well as from claims for property damage
which may arise from Organization's or its agents' operations
hereunder, whether such operations be by organization or its
~
J
1
2
3
4
5
6
o
o
agents or by anyone directly or indirectly employed by either
organization or its agents, and the amounts of such insurance
shall be as follows:
(a)
Public Liability Insurance.
In an amount not
less than $100,000 for injuries, including, but not limited to,
death, to anyone person and, subject to the same limit for
7 each person, in an amount not less than $100,000 on account of
8
9
anyone occurrence1
10 less than $50,000 for damage to the property of each person on
(b)
Property Damage Insurance. In an amount of not
13 provide workers compensation insurance in the amount required
14 by state law if the funds provided hereunder are to be paid as
15
16
17
18
19
20
11
12
account of anyone occurrence.
(c)
Workers
compensation.
Organization
shall
salary to any employee of organization. organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to city.
city shall be set forth as an additional named
insured in each policy of insurance provided hereunder.
9.
Organization hereby convenants that it has taken all
21 actions necessary to make the adherence to the obligations
22
imposed by this agreement
a binding
obligation of the
23 organization.
Notices.
All notices herein required shall be in
24
10.
25 writing and delivered in person or sent by certified mail,
26 postage prepaid, addressed as follows:
27
28
As to City:
city Administrator
city of San Bernardino
As to Organization:
National Council of Negro
Women, Inc.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18 city Clerk
.,.
J
19
20
21
22
23
o
o
300 North "0" street
San Bernardino, Ca 92401
Attention: Deborah F. cooper
649 E. Foothill Blvd., Ste. 0
Rialto, CA 92376
11.
Entire Aareement.
This Agreement and any documents
or instruments attached hereto or referred to herein integrate
all terms and conditions mentioned herein or incidental hereto,
and supersede all negotiations and prior writing in respect to
the subject matter hereof. In the. event of conflict between
the terms, conditions or provisions of this Agreement, and any
such document or instrument, the terms and conditions of this
Agreement shall prevail.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
Organization
24 Approved as to form
and legal content:
25
26 JAMES F. PENMAN,
City Attorney
27
28