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CITY OF SAN BERNAC>>INO
File No. 2.108
_ REQUEST FCO COUNCIL ACTION
From:
ROGER G. HARDGRAVE
E}:tension of Contract - Maintenance
_^,.., _ ._'Oll{. ~'Ri~: of Landscaping in ~orti(:lDs of
Rt.... ". h"FI,. 16th Street, from CalJ.fornJ.a
Public Works/Engineering ~ I" fc:;" Street to Medical Cntr. Dr., per
',%\ K~Y -~ .,-. ..~. ~~ Plan No. 6177 (1991-92) A.D. No.
4-29-91 953 ---MEN'l'ONE TOBF SUPPLY
Oept:
IOete:
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Synopsis of Previous Council ection:
05-21-84 -- Resolution No. 84-191 adopted awarding a contract for
maintenance of landscaping to J & R Landscaping for the
low bid price of $2,340.00.
05-20-85 -- Resolution No. 85-192 adopted awarding a contract for
maintenance of landscaping to .sandahl's Landscape and
Maintenance for the low bid price of $2,040.00.
06-02-86 -- Resolution No. 86-209 adopted awarding a contract for
maintenance of landscaping to Mentone Turf Supply for
the low bid price of $2,690.00.
06-01-87 -- Resolution No. 87-175 adopted awarding a contract for
maintenance of landscaping in Assessment District No.
953 to Mentone Turf Supply for the low bid price of
l~ 7?R nn {~QAt ~A ~A? FP1Q}
Recommended motion:
That Change Order No. 1 to the contract with Mentone Turf Supply,
for maintenance of landscaping in Assessment District No. 953, in
accordance with Plan No 6177, be approved, to extend the contract
for a period of one year, from 7-1-91 to 6-30-92, at no increase to
the contract unit prices, for a total annual contract price of
$6,592.00.
cc: Shauna Edwins
Andy Green
Verne Nadeau
Contect person:
Supporting dete attached:
Roger G. Hardgrave
Staff Report,
C.C.O U
Phone:
5025
Werd:
6
FUNDING REQUIREMENTS:
Amount: $8.977.00 (Assessment District)
Source: (Acct. No.1
251-624-53925
A. D. No. 953
Finence:
on the parcels -
. ~ [ . ^~
'-/~ /<::>v-
(Acct. DescriDtionl Assessments
Council Notes:
'9l1:._ft"l::?
Agenda Item No
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CiTy'OF SAN _RN,QoINO - REQUEST FDt COUNCIL ACTION
STAFF REPORT
The Special Provisions provide that the contract may be
extended for up to two (2) one-year periods, by mutual consent of
the City and Contractor. Adjustments in the contract prices are
to be negotiated at the time of each such renewal.
Contract Change Order No. One extePD the term of the
contract for a one-year period, from 7-1- to 6-30-92, at no
increase to the contract price.
Listed below is an estimate of the total cost for pro-
viding these landscaping maintenance services, from 7-01-91 to
6-30-92.
Maintenance Contract:
Assessment District No. 953 (16th Street)
$ 6,592.00
Incidental Costs (Assessment Engineering,
Publishing and Recording Fees, Inspection
by Dept. of Parks & Recreation, and
Advertising for Bids)
TOTAL ESTIMATED AJIR1JAL COST
2,385.00
$ 8,977.00
Funding for the costs incurred on this project will be
provided pursuant to Resolution No. 84-191, adopted on 5-21-84,
and Resolution No. 85-192 adopted on 5-20-85, which orders the
installation and maintenance of the landscaping. The landscaping
was installed under previous contracts. Costs for maintenance
will be pre-funded by the City, as set forth in the Resolution of
Intention (No. 81-36), and the amount reimbursed through assess-
ments levied on all parcels within the district for the following
fiscal year.
Inspection of the maintenance effort by the Contractor
will be provided by the Department of Parks, Recreation and
Community Services.
We recommend that Contract Change Order No. One be
approved.
4-29-91
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File No. 2.108
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont:
06-06-88 Resolution No. 88-177 adopted awarding a contract to
Mentone Turf Supply for the low bid price of $4,718.00.
06-19-89 Change Order No. One approved to extend the contract
for one year, adjust unit prices, for an increase in
the contract price to $6,407.00.
06-04-90 __ Resolution No. 90-195 adopted awarding a contract to
Mentone Turf Supply for the low, bid price of $6,592.00.
4-29-91
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MAINTENANCE OF LANDSCAPING
project: IN ASSESSMENT DISTRICT NO. 953 Date: 4-29-91
Plan No. 6177 File No. 2.108
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ONE
(Change necessitated because of field conditions)
To:
lu5l4'lOl1E '1'DRI' SUPPLY
P. O. Box 592.
Mentone, CA. 92359
Gentle..en:
The terms and provisions of the contract documents are ~ereby
amended as follows:
1. The term of the contract is hereby extended for an addi-
tional year, between July 1, 1991, to June 30, 1992, as
provided in the "Notice Inviting Bids," at no change in
the contract unit prices.
Total extra work cost added to contract..........S 5_~q2 nn
Previous Contract Price..........................$ -0-
A.ended Cost Price...............................S 6.592.00
Additional tille to complete contract due to
Change Order.................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Ti tl e:
By:
Accepted Date:
ROGER G. HARDGRAVE
Director of Public Worksl
City Engi neer
Approved Date:
..