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CaTY: OF SAN BERNAaDINO - REQUEST FO COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent
Dept: Purchasing
~: April 24, 1991
Subject: One Each. Chi pper Truck...
Bid: F-91-11
Synopsis of Previous Council ection:
None
Recommended motion:
Adopt Resolution
Dean R. Meech.
4-./{kA
Supporting data at1lIChed:
yes
Phone: 384-5085
Werd: N/A
Contact person: Dean R. Meech, Purchasing Agent
FUNDING REQUIREMENTS:
Amount: $46.605.47
Source: (Acct. No.1 635-311-54011
(Acct. DescriDtionl
Equipment Lease Payment (1-6 years)
Finence: (j .--J ~ () r
Council Notes:
7",.n~n:)
Agenda Item No:J.,:J..-;J..3
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CiTy"OF SAN BERN.aDINO - REQUEST Fa) COUNCIL ACTION
STAFF REPORT
F-91-11
The proposed purchase is for one (1) each new brush chipper truck to be
utilized in daily operations by the Public Services/Street Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were publicly
opened and declared on April 23, 1991. The following is a sumary of
bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
No Bid
$42,303.93 (no bond)
$41,626.59 (no bond)
$46,605.47 (met bond requirement)
Chino Hills Ford
Fairview Ford Sales
GMC Truck
*Dietrich International
Nineteen (19) vendors of this commodity were solicited. Four (4) vendors
responded, one no bid, two (2) without meeting bond requirements and one
meeting all requirements.
Bid bonding is usually not requested when equipment is of a standard
type item or minor accessory enhancement. This equipment requires the
body to be specially fabricated on a standard purchased chassis. This
involves a sub-contractor responsibility. Times are lean for equipment
suppliers and many inquires have come into the City from unfamiliar
sources. Because we advertise in a newspaper of general circulation
along with known vendor source mailings the bid bond was felt necessary
to eliminate risk to the City when supply is a two tier responsibility
and may appear from an unfamiliar source.
The requisition requested a "piggy back" (1) on original contract
F-90-16 dated 5-15-90, 22 days short of one year. The Municipal Code
gives the City latitude to purchase from a vendor or manufacturer which,
through the City's bidding process, or other California government
agency's bidding procedure, has established a price at which such a
vendor is wil1in9 to sell to the City.
The City has exercised this latitude in the past but not abused it. It
has been utilized when mitigating circumstances prevailed or politic1y
sensitive situations arose. We normally follow the standard ~lunicipa1
Code formal bid procudures.
The bids at the time of 5-15-90 were very close, a $4738.00 difference.
The difference today is $4998.00 but with the vendor failing to meet the
material requirements of the bid specification, namely Section 29, bid
bonding.
This bid result was unexpected but the assurance to the City's risk
position is valid.
75-0264
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STAFF REPORT
April 24, 1991
Page 2
A note for Council's edification: the vendor who offered the equipment
at the price paid last time through the back door did not respond to
this bid. If we could buy a piece of equipment one year later in this
particular industry at the same price, perhaps we paid too much last
time.
Total payout difference in last year's price to this year's price is
$5744.00. Incidently a local vendor is recommended for the award.
Specifications as bid meet the City's specifications and requirements.
It is therefore recommended that the bid of Dietrich International at
$46,605.47 be accepted for contract. The equipment is a lease purchase
transaction. The lease purchase amount to finance is $46,605.47
including tax. The cost to finance is (9985.79 at 7.391 payable six (6)
months in arrears for ten (10) semi-annual payments of $5659.12 for a
total payout of $56,591.20 over five (5) years. The lease purchase
vendor is Pacificorp Capital Inc. Equipment delivery is 120 days after
receipt of order. Lease payment commences approximately six (6) months
after receipt of equipment.
Account Number: 635-311-54011
Total Amount: $46,605.47
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RESOLUTION NO.
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8 chipper truck in accordance with Bid Specification F-91-11 for the total
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO
DIETRICH INTERNATIONAL FOR THE FURNISHING AND DELIVERY OF ONE (1) EACH NEW
BRUSH CHIPPER TRUCK, TO BE UTILIZED BY TH~ PUBLIC SERVICES/STREET DEPARTMENT
IN ACCORDANCE WITH BID SPECIFICATION F-91-11.
BE IT RESOLVED BY THE MAYOR. AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That Dietrich International is the lowest and best
responsible bidder for the furnishing and delivery of one (1) each new brush
amount of $46,605.47; pursuant to this determination, the Purchasing Agent is
hereby authorized and directed to issue a purchase order for said one (1) each
new brush chipper truck to said lowest and best responsible bidder; such award
12 shall only be effective upon the issuance of a Purchase Order by the
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Purchasing Agent; and all other quotations therefor are hereby rejected.
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SECTION 2. The authorization to execute the above referenced Purchase
Order is rescinded if the parties to the agreement fail to execute it within
sixty (60) days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
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to wit:
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04-24-91
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6 REILLY
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO DIETRICH
INTERNATIONAL FOR THE FURNISHING AND DELIVERY OF ONE (1) EACH NEW BRUSH
CHIPPER TRUCK, TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN
ACCORDANCE WITH BID SPECIFICATION F-91-11.
Council Members:
AYES
NAYS
ABSTAIN
ESTRADA
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
cay Clerk
The foregoing resolution is hereby approved this
day
of
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W. R. Holcomb, Mayor
City of San Bernardino
rney
04-24-91
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