HomeMy WebLinkAbout21-Parks and Rec
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c:> RESOLUTION<=>>. <:)
RESOLUTION OF THE CITY OF SAN BERNAROINO.AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH FRAZEE COMMUNITY CENTER RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1987-1988.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Frazee
Community Center relating to financial assistance for fiscal year 1987-1988,
a copy of which is attached hereto, marked Exhibit "A" and incorporated herein
by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of Sna Bernardino at a
meeting thereof, held on the
1987, by the following vote, to wit:
AYES: Council Members
day of
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day of
, 1987.
Mayor of the City of San Bernardino
form and legal content:
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o ~Q~IaIJ:!I
(Community Service Organization)
THIS AGREEMENT ls entered itno effective as of July 1, 1987, at San
o
Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Frazee Community Center, a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial assistance from
City for the 'fiscal year 1987-1988.
(b) Service Organization represents that the expenditures
authorized by this agreement are for a valid municipal public purpose.
The purpose is to provide emergency assistance of food, clothing, medical
and referrals to individuals in dire need.
2. Payment. City shall pay to Service Organization the total sum ~f
FIVE THOUSAND ONE-HUNDRED DOLLARS ($5,100), for the term of this agreement,
payable in twelve monthly installments of FOUR HUNDRED TWENTY-FIVE DOLLARS
($425). Monthly payment for the month of July shall be payable upon execution
of this agreement, and all subsequent payments shall be paid on or before
the 5th day of each succeeding month.
3. Term. This agreement shall cover the period from ,July 1, 1987,
through June 30, 1988.
4. Use of Funds. The funds paid to Service Organization shall be used
by it solely for the purpose set forth in Paragraph l(b) of this agreement
and in accordance with the budget submitted to the City. A variation in
the itemization of costs, as set forth in the proposed budget, not to exceed
ten percent (10%), shall be allowed, provided the prior written approval. of'
the Director of Parks, Recreation and Community Services of City is obtained
Exhibit "A"
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At the end of the term~l unexpended fu~ shall be returned to City by c:.
Service Organization.
5. Accounting. Prior to the final payment under this agreement, and
at such other times as may be requested by the City Administrator or Director
of Finance of City, the Service Organization shall submit to the City
Administrator, with a copy to the Director of Finance, an accounting of the
proposed and actual expenditures of all revenues accruing to the organization
for the fiscal year ending June 30, 1988. Financial records shall be
maintained by Service Organization in accordance with generally accepted
accounting principles, in a manner which permits City to trace the expenditures
of the funds. All books and records of Service Organization are to be kept
open for inspection at any time during the business day by the City or its
officers or agents.
6. Services Available to Residents. The services of Service Organization
shall be made available to residents and inhabitants of the City of San
Bernardino. No person shall be denied service because of race, color, creed,
age, or sex. Service Organization shall have and comply with Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charges. City reserves the right to require
Service Organization to obtain the prior written approval of City of any
charges or fees to be charged by Service Organization, and of any rules and
regulation governing the services.
8. Application for Other Funding. No Service Organization will be funded
by the City for more than a total of three years. Service Organization must
apply for funds from other sources. Evidence of the application shall be
made available to City prior to any consideration for further funds for the
next fiscal year. Receipt of any revenue from such other sources during
this fiscal year must be reported immediately to the Director of Parks,
Recreation and Community Services.
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9. Temporary Wi4:)o1ding. The DirC:lor of Parks, Recreation and c:)
Commun.ity Services" with the concurrence of the Mayor and Common Council,
is authorized to temporarily withhold to terminate the payment of funds to
Service Organization when the Director determines that any violation of the
agreement has occurred. Funds shall be withheld until the violation is
corrected to the satisfaction of the Director and Mayor and Common Council.
10. Hold Harmless. Service Organization agrees to indemnify and save
harmless the City and its employees and agents from all liabilities and
charges, expenses (including counsel fees), suits or losses, however
occurring, or damages arising or growing out of the use of receipt of funds
paid under this agreement, and all operations under this agreement. Payments
under this agreement are made with the understanding that the City is not
invol v.eo iin. the performance of services or other activities of Service
Organization. Service Organization and its employees and agents are
independent contractors and not employees or agents of City.
11. Standards. Service Organization agrees to comply with the
provisions of "Section 1.. Recommendations", of a portion of a report entitled
"Report of the Special Council Subcommittee for Social Service Funds" dated
and adopted on February 18, 1975, and on file in the Office of the City Clerk
of City, a copy of which has previously been provided to Service Organization.
All references to Human Services Department and/or Director are now referred
to as "Parks, Recreation and Community Services Department and/or Director"
12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate
ten days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by
written agreement signed by both parties and failure on the part of either
party to enforce any provision of this agreement shall not be construed as
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a waiver of the right<=> compel enforcemc:a of any provision or provisio~
14. Assignment. This agreement shall not be assigned by Service
Organization without the prior written consent of City.
15. Notices. All notices herein required shall be in writing and
delivered in person or sent by certified mail, postage prepaid, addressed
as follows:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
Frazee Community Center
1140 West Mill Street
San Bernardino, CA 92410
DATED
^TTEST:
CITY OF SAN BERNARDINO
By
City Clerk
I,layor
By
Title
content:
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7/29/87