HomeMy WebLinkAbout16-Parks and Rec
CIA OF SAN _NARo8o - REQUI!Or FOR COUNCIL ACOoN
From: Annie F. Ramos. Director REC1l....JlfWS..rrl:
Dept: Parks, Recreation and Convnunil~ .i~s AM 9 OS
Date: July 29, 1987
ADOPT A RESOLUTION AUTHORIZING THE
AGREEMENTS AND PAYMENTS FOR SOCIAL SERVICE
PROGRAMS
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Synopsis of Previous Councilection:
Fenrll1ry 16, 1987
Department 8udget approved with reduced levels of funding for Social
Service Programs.
Council approved reinstatement of funding for Social Service Programs to
1985-86 levels on a month-to-month basis for three months until further
direction from the Council; funds to come from CD8G Contingency Account.
Council approved a resolution relating to the agreements that reinstated
funding on a month-to-month basis providing that said agreements shall
continue in effect through June 30. 1987.
August 1, 1986
August 18, 1986
Recommended moti.on:
Adopt the resolution.
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Signature
Contact person:
Annie F. Ramos
Phone:
5030
Supporting data attached:
Staff Report
Ward:
Parks. Recreation & Community
Services Profess/Cont~ Svcs
0t181-S31S0
- e~
FUNDING REQUIREMENTS:
Amount:
$60,000
Source:
Finance:
Council Notes:
Aoenda Item Nn.
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. Cli} OF SAN _RNARDICIo - REQUEOr FOR COUNCIL ACODN
ADOPT A RESOLUTION AUTHORIZING THE
AGREEMENTS AND PAYMENTS FOR SOCIAL
SERVICE PROGRAMS
STAFF REPORT
The Mayor and Common Council at their July 6, 1987 meeting accepted the Ways and
Means recommendation of June 22, 1987 to appropriate a total of $60,000 toward the
Social Services funding program in the Parks, Recreation and Community Services
1987/88 budget. The Parks, Recreation and Community Services Department was directed
to apply the same formula as last year to determine the amount each organization
will receive. It was further directed that the agreements with the social service
organizations stipulate a cutoff of funding over a three year period from the City
Social Service Program budget.
Funding of each of the social service organization for this year is as follows:
Casa Ramona, Inc.
Senior Citizens Program
Emergency Food and Medical
Supportive Services
$ 5,976
5,724
7,260
Boys Club
Rolling Start, Inc.
Merri-Mixers, Inc.
Frazee Community Center
Family Services Agency
TOTAL
$11,928
5,520
2,160
5,100
16,332
"$60,000
Recommend approval of the resolution providing funding of the above social service.
organizations retroactive to July 1, 1987.
75.0264
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RESOLUTION NO;
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF
AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1987-88 (FOOD & MEDICAL PROGRAM).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDI"O AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Casa Ramona,
Inc. relating to financial assistance for fiscal year 1987-1988, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
!layor and COl1111on Council of the City of San Bernardino at a
meeting thereof, held on the
1987, by the following vote, to wit:
AYES: Council Members
day of
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day of
, 1987.
Mayor of the City of San Bernardino
Approved as to form and legal content:
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1, 1987, at San
Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Casa Ramona, Inc., a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recital s:
(a) Service Organization has requested financial assistance from
City for the fiscal year 1987-88.
(b) Service Organization represents that the expenditures
authorized by this agreement are for a valid municipal public purpose.
The purpose is to operate and maintain an emergency food and medical program.
2. Payment. City shall pay to Service Organization the total sum of
FIVE THOUSAND SEVEN HUNDRED TWENTY-FOUR DOLLARS ($5,724.00), for the term
this agreement, payable in twelve monthly installments of FOUR HUNDRED
SEVENTY-SEVEN DOLLARS ($477.00). Monthly payment for. themanth.oLJiJ]y
shall be payable upon execution of this agreement, and all subsequent
payments shall be paid on or before the 5th day of each succeeding month.
3. Term. This agreement shall cover the period from July 1, 1987,
through June 30, 1988.
4. Use of Funds. The funds paid to Service Organization shall be
used by it solely for the purpose set forth in Paragraph 1(b) of this
agreement and in accordance with the budget submitted to the City. A
variation in the itemization of costs, as set forth in the proposed budget,
not to exceed ten percent (10%), shall be allowed, provided the prior
written approval of the Director of Parks, Recreation and Community Services
of City is obtained. At the end of the term, all unexpended funds shall be
returned to City by Service Organization.
Exhibit "A"
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5. Accounting. Prior to the final payment under this agreement, and
at such other times as may be requested by the City Administrator or Director
of Finance of City, the Service Organization shall submit to the City
Administrator, with a copy to the Director of Finance, an accounting of the
proposed and actual expenditures of all revenues accruing to the organization
for the fiscal year ending June 30, 1988. Financial records shall be
maintained by Service Organization in accordance with generally accepted
accounting principles, in a manner which permits City to trace the
expenditures of the funds. All books and records of Service Organization are
to be kept open for inspection at any time during the business day by the
City or its officers'or agents.
6. Services Available to Residents. The services of Service
Organization shall be made available to residents and inhabitants of the City
of San Bernardino. No person shall be denied service because of race,
color, creed, age, or sex. Service Organization shall have and comply with
Affirmative Action guidelines in its employment practices.
7. Approval of City of any Charges. City reserves the right to
require Service Organization to obtain the prior written approval of City
of any charges or fees to be charged by Service Organization, and of any
rules and regulation governing the services.
8. Application for Other Funding. No Service Organization will be
funded by the City for more than a total of three years. Service Organization
must apply for funds from other sources. Evidence of the application shall be
made available to City prior to any consideration for further funds for the
next fiscal year., Receipt of any revenue from such other sources during
this fiscal year must be reported immediately to the Director of Parks,
Recreation and Community Services.
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9. Temporary Withholding. The Director of Parks, Recreation and
Community Services, with the concurrence of the Mayor and Common Council,
is authorized to temporarily withhold to terminate the payment of funds to
Service Or9anization when the Director determines that any violation of the
agreement has occurred. Funds shall be withheld until the violation is
corrected to the satisfaction of the Director and Mayor and Common Council.
10. Hold Harmless. Service Organization agrees to indemnify and save
harmless the City and its employees and agents from all liabilities and
charges, expenses (including counsel fees), suits or losses, however
occurring, or damages arising or growing out of the use or receipt of funds
paid under this agreement, and all operations under this agreement. Payments
under this agreement are made with the understanding that the City is not
involved in the performance of services or other activities of Service
Organization. Service Organization and its employees and agents are
independent contractors and not employees or agents of City.
11. Standards. Service Organization agrees to comply with the
provisions of "Section 1. Recommendations", of a portion of a report entitled
"Report of the Special Council Subcommittee for Social Service Funds: dated
and adopted on February 18, 1985, and on file in the Office of the City Clerk
of City, a copy of which has previously been provided to Service Organization.
All references to Human Services Department and/or Director are now referred
to as "Parks, Recreation and Community Services Department and/or Director".
12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate
ten days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by
written agreement signed by both parties and failure on the part of either
party to enforce any provision of this agreement shall not be construed as
/29/87
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a waiver of the right to compel enforcement of any provision or provisions.
14. AssiQnment. This agreement shall not be assigned by Service
Organization without the prior written consent of City.
15. Notices. All notices herein required shall be in writing and
delivered in person or sent by certified mail, postage prepaid, addressed
as follows:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
Casa Ramona, Inc.
1524 West 7th Street
San Bernardino, CA 92410
DATED
ATTEST:
CITY OF SAN BERNARDINO
By
City Clerk
~'ayor
CASA RAMONA, INC.
By
Title
Ap r ved as to form and legal content:
I
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7/29/87