HomeMy WebLinkAbout34-Information Technology CITY OF SAN BERNARDINO— REQUEST FOR COUNCIL C MGINAL
From:TOM MAREK, Subject: RESOLUTION OF T E
IT DIRECTOR MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
Dept: INFORMATION AUTHORIZING THE AWARD OF A
TECHNOLOGY DIVISION PURCHASE ORDER FOR POLICE
VEHICLE SAFETY EQUIPMENT TO
Date: June 4, 2008 ADAMSON POLICE PRODUCTS OF
LOS ALAMITOS, CA.
M/CC Meeting Date: June 16, 2008
Synopsis of Previous Council Action:
Continued from June 2, 2008.
July 2, 2007 — Resolution #2007-218—Approved the annual renewal of a maintenance contract with
the County of San Bernardino's 800 MHz Group (a government agency) for the City's 800 MHz voice
system backbone, 800 MHz data system backbone and user radio equipment.
The police vehicle safety equipment was included in the above action.
Recommended Motion:
Adopt resolution. �.
Signature
Contact person: Tom Marek Phone: 384-5947
Supporting data attached: Staff Report Ward: ALL
FUNDING REQUIREMENTS: Amount: $ 41,760.00
Source: (Acct. No.)
679-252-5502 $41,760
Finance:
Council Notes:
Agenda Item No. __s1�
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
award of a purchase order for police vehicle safety equipment to Adamson Police Products of
Los Alamitos, CA.
Background:
Police vehicle safety equipment purchase and installation overview falls in the City's 800MHz
group. The City has traditionally contracted with the County of San Bernardino's 800 MHz
Group to purchase the equipment at partial GSA discount pricing and to perform the
installations.
Safety equipment used by the San Bernardino Police Department is purchased through Adamson
Police Products of Los Alamitos, California by the County of San Bernardino's 800 MHz Group.
Due to recent changes,this company is now offering full GSA discount pricing directly to the
City.
Purchasing directly from this reseller will allow the City's 800 MHz group better tracking of
equipment. The full discount will also help offset rising equipment costs. The City will still
contract with the County for installation services. No service agreement is necessary as this is a
purchase of hardware and not services.
A standard safety kit for each patrol unit includes a front push bumper, officer/prisoner partition,
Prostraint seats and seatbelts, rear window guard, door panels and other essential small
components. An entire kit or portions of one kit are purchased for each new patrol unit that will
be cycled in to the patrol fleet each year. Twenty-nine (29) entire kits, at the cost of$1,440.00
each, will be purchased for FY 2008/2009 for a total of$41,760.00. There is a savings of$6,264
by purchasing directly from Adamson Police Products instead of through the County.
Financial Impact:
The annual cost for the safety lighting and siren equipment kits for fiscal year 2008/2009 is
$41,760. This cost is included in IT 08/09 budget and chargebacks for Police.
Recommendation:
Adopt resolution.
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE AWARD OF A PURCHASE ORDER FOR
POLICE VEHICLE SAFETY EQUIPMENT TO ADAMSON POLICE PRODUCTS OF
4 LOS ALAMITOS, CA.
5 WHEREAS, Adamson Police Products is a direct distributor of police vehicle safety
6 equipment used by the San Bernardino Police Department; and,
7 WHEREAS, these products match the existing equipment in use at the Police Department,
8
and standardized equipment is necessary because difference between equipment could result in
9
10 safety concerns for patrol officers; and,
11 WHEREAS, Adamson Police Products have agreed to give the City of San Bernardino
12 GSA pricing; and,
13 WHEREAS, Adamson Inc. will abide by the vendor product outlined on the purchase
14
order document of the City of San Bernardino.
15
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
16 OF SAN BERNARDINO AS FOLLOWS:
17 SECTION 1. Mayor and Common Council authorize the Director of Finance or his/her
18 designee to issue a purchase order for $41,760.00 to Adamson Police Products of Los Alamitos,
19
California, for equipment purchases. The Purchase Order shall reference the number of this
20
21 resolution. The Purchase Order shall read, "Annual FY 2008/2009 contract PO for police vehicle
22 safety equipment. Not to exceed $41,760.00," and shall contain all of the information and terms
23 contained on and be in the form of the Purchase Order attached hereto and incorporated herein as
24 Exhibit "A."
25 SECTION 2. This purchase is exempt from the formal contract provisions of Municipal
26
Code Section 3.04.010(13)(3), "Purchase approved by the Mayor and Common Council."
27
28
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE AWARD OF A PURCHASE ORDER FOR POLICE
2 VEHICLE SAFETY EQUIPMENT TO ADAMSON POLICE PRODUCTS OF LOS
3 ALAMITOS, CA.
4 SECTION 3. The above authorization is rescinded if it is not executed within ninety (90)
5 days of the passage of this resolution.
6
7
8
9
HI
10
11 ///
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28 ///
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE AWARD OF A PURCHASE ORDER FOR POLICE
2 VEHICLE SAFETY EQUIPMENT TO ADAMSON POLICE PRODUCTS OF LOS
3 ALAMITOS, CA.
4 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the day of , 2008, by the following vote, to wit:
7 Council Members Ayes Nays Abstain Absent
8
ESTRADA
9
10 BAXTER
11 BRINKER
12 DERRY
13 KELLEY
14 JOHNSON
15
McCAMMACK
16
17
18 Rachel G. Clark, City Clerk
19
20 The foregoing resolution is hereby approved this day of , 2008.
21
22
Patrick J. Morris, Mayor
23 City of San Bernardino
24 Approved as to form:
26 a es F. Penman, City Attorney
27
28
+ i , i
CITY OF SAN BERNARDINO
OFFICE OF THE PURCHASING DIVISION .:
300 N. "D" ST.
SAN BERNARDINO, CALIFORNIA 92418 .
DELIVERY LOCATION:
ENDOR ADAMSON POLICE INFORMATION TECHNOLOGY
10764 NOEL ST. 300 N. "D" ST.
LOS AlAMITOS, CA 90720 SAN BERNARDINO, CA 92401
t,.
DESTINATION
)MMENTS
1 EA
41,760.00
r Y��
MEMO ACCOUNTING TNFORMATION ONLY
GENERAL LEDGER ACCOUNT NUMBER I S"[`BI F5 I_ T] ON
679- 252--5_`)02_.-C?OCii{ 4i !b(i , 00
i
fl ,C
a
SUBJECT TO TERMS&CONDITIONS STATED ON REVERSE �
1. .760. 00
k,
This order is subject to the following terms and conditions
IMPORTANT INVOICES MUST BE FORWARDED TO THE DEPARTMENT PLACING THIS ORDER
immediately upon delivery of articles or performance of services ordered hereon or unless otherwise indicated Invoices
must show on their face the number of this order,which appears in the upper right hand corner hereof, the name of the
department to which the goods were furnished;that the same covers complete or partial delivery or performance as the case
may be,and amount of prompt payment discount.
FREIGHT CHARGES, IF ALLOWED, MUST BE PREPAID AND ITEMIZED ON INVOICE. ALL PURCHASES
F.O.B. DELIVERY ADDRESS UNLESS OTHERWISE SPECIFIED ON PURCHASE ORDER.ALL ARTICLES OR
SERVICES FURNISHED PURSUANT TO THIS PURCHASE ORDER SHALL COMPLY WITH ALL CAL-OSHA
STANDARDS AND REGULATIONS AND ALL APPLICABLE GOVERNMENTAL LAWS AND ORDERS.
1. This Purchase Order is limited to the Terms and Conditions contained on the face and back hereof. Any ;additional or
different terms in the seller's form are hereby deemed to be material alterations and notice of objection to them and
rejection of them is hereby given. No variation in prices, quality, quantity, deliveries or specifications of this order, nor
automatic renewal of services or annual orders, irrespective of the wording of seller's acceptance,will be effective without
the written consent of the Purchasing Manager.
2. ALL PURCHASES F.O.B. DESTINATION DELIVERY ADDRESS UNLESS OTHERWISE SPECIFIED ON
PURCHASE ORDER.
3. Packing lists must accompany each shipment showing our order number,description,part number for each item and name
of"Deliver to" department.
4. Shipments must be identified as"Partial" or "Complete".
5. Material is subject to buyer's inspection and approval within a reasonable time after delivery; if specifications are not met
or if material is not approved, material may be returned at seller's expense.
6. Send invoice promptly for each partial or complete shipment,showing our order number.
7. Invoice each Purchase Order separately, in duplicate.
8. In connection with any prompt payment discount specified on this order,time will be computed from the date of complete
delivery of articles or services as specified; or from the date correct invoices are received in the Finance Department if the
latter date is later than the date of delivery. Payment is deemed to be made,for the purpose of earning the discount on the
date of mailing the city warrant or check.
9• C.O.D.Shipments will not be accepted.
10. Overshipments, unless specifically authorized by the Purchasing Manager will not be accepted.
11. Vendor shall supply all items, components, parts, processes, etc. as furnished and supplied as his "standard" article or
service and as so advertised,whether or not such items,components, parts,processes, etc. are specifically specified herein.
12. All articles or services furnished pursuant to this purchase order shall comply with all CAL-OSHA standards and
regulations and all applicable governmental laws and orders.
13. Ownership of all artwork, film, negatives, computer files, diskettes, CD Roms and other related media, whether supplied
by the City to Seller or produced for the City by the Seller for the fulfillment of this order,.shall be retained by the City.
Seller shall surrender all such materials to the City upon demand.
14. TERMINATION-City reserves the right to terminate its obligations under this order or any part hereof if any delivery is
not made within the time provided, or, if no time is specified,within a reasonable time, or if the material that is delivered
is not as specified. Such right shall be in addition to City's other legal rights, whether set forth in this order or not.
Acceptance of any part of the order shall not bind City to accept future services or shipments, nor deprive it of the right to
stop performance of existing services or return goods already accepted.
THE CITY OF SAN BERNARDINO WILL NOT BE RESPONSIBLE FOR ARTICLES OR SERVICES FURNISHED
OFFICIALS OR EMPLOYEES WITHOUT A PURCHASE ORDER SIGNED BY THE PURCHASING MANAGER
OR HIS AUTHORIZED REPRESENTATIVE.
In submitting a bid to a public purchasing body,the bidder offers and agrees that if the bid is accepted,it will assign to the
purchasing body all rights,title,and interest in and to all causes of action it may have under any applicable Federal or State
Laws arising from purchases of goods, materials, or services by the bidder for sale to the Purchasing body pursuant to the
bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
19. Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the award of a purchase order for police vehicle safety equipment to
Adamson Police Products of Los Alamitos, CA. (See Attached) (Cost to the
City - $41,760 from Information Technology Fund) (Resolution not
available at time of printing.) All Wards
Approved
MOTION: That the matter be continued to June 16, 2008.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
20. Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the award of an annual purchase order for police vehicle safety
lighting and siren equipment to Federal Signal Corp. of University Park, IL.
(See Attached) (Cost to the City - $82,179 from Information Technology
Fund) (Resolution not available at time of printing.) All Wards
Approved
MOTION: That the matter be continued to June 16, 2008.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
21. Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the award of a purchase order for maintenance services to Tiburon
Inc. of Pleasanton, California. (See Attached) (Cost to the City - $170,124
from Information Technology Fund) (Resolution not available at time of
printing.) All Wards
Approved
MOTION: That the matter be continued to June 16, 2008.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
22. Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the award of an annual purchase order for the City's 800MHz
voice/date backbone, MDC maintenance, dispatch console maintenance, and
user equipment maintenance to the County of San Bernardino's 800 MHz group.
(Document and Resolution not available at time of printing.) (Cost to the
City - $696,633 from Information Technology Fund) All Wards
Approved
MOTION: That the matter be continued to June 16, 2008.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
8 06/02/2008
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: TOM MAREK, Subject: RESOLUTION OF THE
IT DIRECTOR MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
Dept: INFORMATION AUTHORIZING THE AWARD OF A
TECHNOLOGY DIVISION PURCHASE ORDER FOR POLICE
VEHICLE SAFETY EQUIPMENT TO
Date: May 20, 2008 ADAMSON POLICE PRODUCTS OF
LOS ALAMITOS, CA.
M/CC Meeting Date: June 2, 2008
Synopsis of Previous Council Action:
July 2, 2007 — Resolution #2007-218—Approved the annual renewal of a maintenance contract with
the County of San Bernardino's 800 MHz Group (a government agency) for the City's 800 MHz voice
system backbone, 800 MHz data system backbone and user radio equipment.
The police vehicle safety equipment was included in the above action.
Recommended Motion:
Adopt resolution.
SignatureGo� 77
Contact person: Tom Marek Phone: 384-5947
Supporting data attached: Staff Report Ward: ALL
FUNDING REQUIREMENTS: Amount: $ 41,760.00
Source: (Acct. No.)
679-252-5502 $41,760
Finance:
Council Notes:
Agenda Item No. q
(,pl40r
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
award a purchase order for police vehicle safety equipment to Adamson Police Products of Los
Alamitos, CA.
Background:
Police vehicle safety equipment purchase and installation overview falls in the City's 800MHz
group. The City has traditionally contracted with the County of San Bernardino's 800 MHz
Group to purchase the equipment at partial GSA discount pricing and to perform the
installations.
Safety equipment used by the San Bernardino Police Department is purchased through Adamson
Police Products of Los Alamitos, California by the County of San Bernardino's 800 MHz Group.
Due to recent changes, this company is now offering full GSA discount pricing directly to the
City.
Purchasing directly from this reseller will allow the City's 800 MHz group better tracking of
equipment. The full discount will also help offset rising equipment costs. The City will still
contract with the County for installation services.
A standard safety kit for each patrol unit includes a front push bumper, officer/prisoner partition,
Prostraint seats and seatbelts, rear window guard, door panels and other essential small
components. An entire kit or portions of one kit are purchased for each new patrol unit that will
be cycled in to the patrol fleet each year. Twenty-nine (29) entire kits, at the cost of$1,440.00
each, will be purchased for FY 2008/2009 for a total of$41,760.00. There is a savings of$6,264
by purchasing directly from Adamson Police Products instead of through the County.
Financial Impact:
The annual cost for the safety lighting and siren equipment kits for fiscal year 2008/2009 is
$41,760. This cost is included in IT 08/09 budget and chargebacks for Police.
Recommendation:
Adopt resolution.
1
2 RESOLUTION NO.
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE AWARD OF A PURCHASE ORDER FOR
4 POLICE VEHICLE SAFETY EQUIPMENT TO ADAMSON POLICE PRODUCTS OF
LOS ALAMITOS, CA.
5
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
('TTY nF SAN BERNARDINO AS FOLLOWS;
7
SECTION 1. That Adamson Police Products is a direct distributor at GSA pricing
8
of police vehicle safety equipment used by the San Bernardino Police Department.
9
10 SECTION 2. That the Mayor and Common Council authorize the Director of
11 Finance or his/her designee to issue a purchase order for $ 41,760.00 to Adamson Police
12 Products, of Los Alamitos, California for equipment purchases. The Purchase Order shall
13 reference the number of this resolution. The Purchase Order shall read, "Annual FY
14 2008/2009 contract PO for police vehicle safety equipment. Not to exceed $41,760.00."
15
16
17
18
19
20
21
22
23
24
25
26
27
//// /
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE AWARD OF A PURCHASE ORDER FOR
3 POLICE VEHICLE SAFETY EQUIPMENT TO ADAMSON POLICE PRODUCTS OF
LOS ALAMITOS, CA.
4
5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a meeting thereof,
7 held on the day of , 2008, by the following vote, to wit:
8 Council Members Ayes Nays Abstain Absent
9 ESTRADA
10
BAXTER
11
BRINKER
12
13 DERRY
14 KELLEY
15 JOHNSON
16 McCAMMACK
17
18
19 Rachel G. Clark, City Clerk
20
21 The foregoing resolution is hereby approved this day of , 2008.
22
23
Patrick J. Morris,Mayor
24 City of San Bernardino
25
Approved as to form:
26
27
28 James F. Penman, City Attorney