HomeMy WebLinkAbout24-Parks and Rec
-.
CITY' OF SAN BERNOblNO - REQUEST FO COUNCIL ACTION
Dept:
ANNIE F. RAMOS, DIRECTOR
PARKS, RECREATION & COMMUNITY SERVICES
MARCH 12, 1991
Subject:
ADOPT A RESOLUTION AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS
AND AGREEMENTS FOR SAN BERNARDINO COUNTY
COMMUNITY SERVICES FOOD DISTRIBUTION
PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTEt
AND SENIOR CITIZENS SERVICE CENTER.
From:
Date:
Synopsis of Previous Council ection:
Similar resolutions have been approved for the past ten (10) years.
Recommended motion:
Adopt the Resolution.
a~ 1~ ~~-
Signature
Contact person: John A. Kramer
Phone:
5031
Supporting d8t8 8tt8Ched:Staff Report. Reso 1 ut i on & Aareement Ward: NI A
FUNDING REQUIREMENTS:
Amount: No CUy Funds Involved
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
Agenda Item No ~ l.(
75.0262
. H
CiTY OF SAN BERNAl NO - REQUEST FcC) COUNCIL ACTION
STAFF REPORT
ADOPT A RESOLUTION AUTHORIZING
THE PREPARATION AND EXECUTION
OF APPLICATIONS AND AGREEMENTS
FOR SAN BERNARDINO COUNTY COMMUNITY
SERVICES FOOD DISTRIBUTION PROGRAM
AT DELMANN HEIGHTS COMMUNITY CENTER
AND SENIOR CITIZENS SERVICE CENTER.
Delmann Heights community Center has been used as a commo-
dities site for approximately ten years. commodities are
provided to 400 households monthly through this progra~.
Qualified households must meet the federal low income cr~-
teria and be located in ZIP code areas of 92405 or 92407.
The Senior citizens service Center has served as a site for
approximatelY eight years. Commodities are provided for
1,010 households and principal patrons are senior citizens
from all zip codes. commodities provided by the program are
furnished to approximately 50 individual residencies, and
several senior group residencies such as Beautiful Light Inn,
st. Bernardine's Plaza, pioneer Park Plaza and Arrowhead
vista.
This program requires a minimum of staff time and utilizes
volunteers. Approval is recommended.
(STAFFRE:FOODDIS)
3/12/91
75.0264
!it.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR
SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION
PROGRAM AT DE~ HEIGHTS COMMUNITY CENTER AND SENIOR
CITIZENS SERVICE CENTER.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Parks, Recreation and
Community Services is hereby authorized and directed to
prepare, execute and submit an application and agreement
for
Bernardino
community
Services
Food
San
County
Distribution Program at Delmann Heights Community Center and
Senior Citizens service Center, a copy of which documents are
attached hereto, marked Exhibit "A" and incorporated herein
by reference.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
1990 by the following
,
vote, to wit:
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
city Clerk
3/12/91
-1-
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o
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR
SAN BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION
PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER AND SENIOR
CITIZENS SERVICE CENTER.
The foregoing resolution is hereby approved this
day of
, 1991.
w. R. Holcomb, Mayor
city of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
/),
B i !"" ? (-
y: "Jr/ --1 1_,"" Ii '-'1";Y'."':,
/;'
(J
(RESO:FOODDIST)
3/12/91
-2-
.
.
..
o Application 0
To Distribute U.S.D.A. ('0 ..... .ili ties
(Type or print)
A. ~licant Information:
1. Name of Agency: Parks, Recreation and Community Services Dept.
3. Contact Person: Andrew G. Brown
Zip 92410
Phone: (714) 384-5417
2. Address:
547 North Sierra Wav
4. Title: Center Manaaer II
Delmann HeiQhts Community Center
5. Applicant is:
A. Goverrunent Agency..!.- B. Private/Public Non-Profit _
Liability Insurance Carrier City Self Insured
6. ~ax Exempt i
B. Program Information:
1. Provide a concise description of your agency/program and attach a brochure
or fact sheet if available.
Community Center offers an array of programs and events that include Headstart,
Pre-School, Senior Nutrition, Youth Sports, W.I.C., Teen Club and Special Events.
2. How many households do you plan to serve with the U.S.D.A comnodities? 400
3. What days and hours will you distribute the comnodities? 4th Monday each month
4. Specific geographic area that will be served: Zip codes 92405. 92407
5. Who is currently eligible for your services? Low income, resident senior citizens
C. Storage Pacilities. 'lransportation and SqI.ipn-lt:
Refrigerator:
Freezer:
Yes _ No ..L Give dimensions:
Dry Storage Area:
1. Does your agency have storage facilities?
2. Do you have adequate transportation to pick up the comnodities?
City vehicle
Describe:
3. Nuutler of tables 14
Number of Chairs 200
D. Personnel:
1. Number of paid staff and volunteers that will assist with the distributions.
A. Paid Staff 1
B. Volunteers 6
Return to : San Bernardino County Food Bank
Attn: Berman PeI'Ia
255 East Drake, Bldg. D
San Bernardino, CA 92408
HP/ff 12-17-90
-
.
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SAN BERNARDINO COUNTY FOOD BANK
Agreement For The Distribution of USDA Commodities
1. Distribution site (DS) agrees to define the specific geographical
area serviced to prevent duplication. Geographical area may be
defined by street boundaries, zip codes, and/or city served.
2. DS will insure that proper storage will be provided for dry, re-
frigerated and frozen commodities as indicated on the containers
of each commodity until distributed and that commodities will be
distributed as soon as possible to ensure greatest possible fresh-
ness and palatability.
3. DS will insure that commodities provided under this agreement will
be made available only to those eligible persons as defined by the
most recent eligiblity guidelines and in accordance with the distri-
bution rates established by the State Department of social Services
(SDSS). (See Exhibit A).
4. DS will verify recipient income eligibility by requesting to see
current evidence of eligibility in another public assistance pro-
gram (i.e., paycheck stubs, tax forms, etc.), or by self-certification
that recipient meets the income guidelines; and in all cases will
require each recipient to sign the eligibility certification form.
(See Exibit B).
5. DS will insure that USDA surplus food received for distribution
shall not be sold, exchanged, bartered or transfered for money,
services, or other products.
6. DS will insure that under no circumstances shall recipients be re-
quired to make any payments, in money, materials, or services for,
or in connection with the receipt of donated foods, nor shall volun-
tary contributions be solicited in connection with the receipt of
donated foods for any purpose. Service will be on a first come,
first served bases and in a fair, equitable and nondiscriminating
manner.
7. DS understands and acknowleges that the distribution of USDA surplus
food commodities shall not be used for political purposes, and in
connection therewith specifically agrees that any commodities distri-
buted under this agreement will not be wrapped or packaged in, or
distributed with any material containing the names or identification.
of any individual elected official, candidate for office, or political
party.
8. DS agrees to promptly investigate all reports of misuse of donated
food within their distribution area and to provide pertinent infor-
mation to the San Bernardino County Food Bank.
_-,e
.
.
..
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Con't
DS Agreement
Page 2 of 3
9. DS agrees to keep an inventory of commodities showing what is on
hand, received, distributed and/or returned to the EFO. A summary
report shall be submitted to the San Bernardino County Food Bank
by the 5th day immediately after a distribution detailing the number
of individuals served, the number of units of each commodity dis-
tributed and the number of units of each commodity remaining.
(See Exhibit C).
10. DS by signing this agreement verifies that it is either a government
agency, or a private/public non-profit entity with tax-exempt status.
11. DS will not reallocate their food allotments to any other agency. If
the DS is unable to distribute the USDA food allocated, the San Ber-
nardino County Food Bank reserves the right to revoke the allocation
and redistribute the food.
12. DS agrees that all USDA distributions will be open and publicized for
all eligible recipients within the designated service area.
13. DS agrees to tranport USDA Commodities in vehicles and under con-
ditions that provide for safe vehicle operation and prevention of
spoliage.
14. DS agrees that no damaged or spoiled food shall be distributed. Any
such food must be returned to the San Bernardino County Food Bank.
15. The Agency agrees to indemnify, defend and hold harmless the County,
its agents, officers and employees from and against any and all lia-
bility, expense, including defense costs, legal fees and claims for
damage of any nature.
16. Upon approval of this agreement by the Community Services Department
it will continue year to year unless it is terminated by either
party. The DS or the San Bernardino County Food Bank may terminate
this agreement by giving thirty (30) days advance notice in writing
to the other party.
17. The San Bernardino County Food Bank reserves the right to monitor
DS distributions, as required by the State Department of Social'
Services.
18. DS agrees to post fliers at strategic locations within the DS dis-
tributing area, e.g., supermarkets, post office, shopping malls,
bulletin boards, etc., or use a public service announcement to en-
sure that all eligible participants are advised of distribution
times and locations. The sites used for distributions must be
accessible to the general public.
19. Allocations of USDA Commodities for distribution will be based on
the number of households and persons served in previous distributions
by the DS. Additional commodities may be allocated (if available)
with a written request and justification submitted two (2) weeks
prior to a distribution.
'. ."
o
o
Con't
DS Agreement
Page 3 of 3
The San Bernardino County Food Bank is administered by the Community
Services Department of San Bernardino County.
The undersigned Non-profit Agency agrees to comply with the aforemen-
tioned revised conditions for the distribution of USDA Surplus Com-
modities.
CITY OF SAN BERNARDINO PARKS. RECREATION AND COMMUNITY SERVICES DEPARTMENT
Legal Name of Non-Profit Agency (Distribution site - DS)
Authorized
Representative: Annie F. Ramos
Please Type or Print
/ Director
~htle
Signature:
/
Date
--------------------------------------------------------------------
Agreement approved by community Services Department and San Bernardino
County Food Bank.
Authorized
Representative:
(Please Type or print)
/
Title
Signature:
/
Date
ATTACHMBNTS
Bxhibit A
Bxhibit B
Bxhibit C
HP/ff
Revised i2-l4-90
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AND LEG.',L comENT.
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"'LA:.a.&.Vj.~~ --~...-'-- - ---
fIJN'l)I"""\ REPORT OF OOUSEllOLD PARTICIPA~
V AND:INVEN'IDRY CONTROL l)
FOR nIB I<<lNl'H OF:
,
...,
Reporting hJency:
Address :
City & Zip Code:
Contact Person:
Telephone(
)
Distribution Date:
N\JDtleC of lIouseholds Served:_
:INVEN'IDRY CONTROL
Date aec;:eived:
Wt. Units units Left I People In Units Units
units I"nmmnnttes aecei ved Over lIouseholds Served Returned Unaccounted
11 Butter
21 Rice
51 Com Meal
51 Flour
51 Cheese
11 veg. lIeaIIS
2' Peanut Butter
290z. Pork
11 Applesauce
Inventory, not accounted for _t be explained tlelow.
OIllllftA1')ts:
The information provided is true and accurate to the best of JJrf knowledge.
Authorized Signature Date
<<~
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Jil(IIlBRNARDDD CXl(]N'n FOOO BANK
V Application 0
To Distribute U.S.D.A. 0..... -dities
(Type or Print)
A. Applicant Inform.tion:
1. Name of Agency:
Parks, Recreation and Community
3. Contact Person: Oscar Perrier
Zip 92410
Phone: 714/384-5231
2. Address:
547 N. Sierra Way
4. Title: Senior Recreation Supervisor
6. Tax ExelltJt j/
A. Government Agency _ B. Private/Public Non-Profit
Liability Insurance Carrier City is self insured
5. Applicant is:
B. Progr_ InfODlliltion:
1. Provide a concise description of your agency/program and attach a brochure
or fact sheet if available.
Senior Citizens Service Center (See attached)
2. How many households do you plan to serve with the U.S.D.A cOlllllOdities? 800-1200
3. What days and hours will you distribute the commodities? Mondays- 8 times per year
4. Specific geographic area that will be served: City of San Bernardino
5. Who is currently eligible for your services? Low income residents and Senior Citizens
c. Storage Pacilities, 'l'riUlll(lClCtation and Equipment:
1. Does your agency have storage facilities?
Yes
No ..1.-- Give dimensions:
Refrigerator:
Freezer:
Dry Storage Area:
2. Do you have adequate transportation to pick up the cOlllllOdities?
City Vehicle
Describe:
3. Number of tables , n
D. Personnel:
Number of Chairs 1 00
1. Number of paid staff and volunteers that will assist with the distributions.
A. Paid Staff 4
B. Volunteers 4
Return to : San Bernimlino County Pood Bank
Attn: Herman Pe6a
255 East Drake, Bldg. D
San Bernardino, CA 92408
BP/ff 12-17-90
.
..
o
SAR BERNARDINO
COUNTY FOOD BAR~
Agreement For The Distribution of USDA Commodities
~
1. bistribution Site (DS) agrees to define the specific geographical
area serviced to prevent duplication. Geographical area may be
defined by street boundaries, zip codes, and/or city served.
2. DS will insure that proper storage will be provided for dry, re-
frigerated and frozen commodities as indicated on the containers
of each commodity until distributed and that commodities will be
distributed as soon as possible to ensure greatest possible fresh-
ness and palatability.
3. DS will insure that commodities provided under this agreement will
be made available only to those eligible persons as defined by the
most recent eligiblity guidelines and in accordance with the distri-
bution rates established by the State Department of Social Services
(SDSS). (See Exhibit A).
4. DS will verify recipient income eligibility by requesting to see
current evidence of eligibility in another public assistance pro-
gram (i.e., paycheck stubs, tax forms, etc.), or by self-certification
that recipient meets the income guidelines; and in all cases will
require each recipient to sign the eligibility certification form.
(See Exibit B).
5. DS will insure that USDA surplus food received for distribution
shall not be sold, exchanged, bartered or transfered for money,
services, or other products.
6. DS will insure that under no circumstances shall recipients be re-
quired to make any payments, in money, materials, or services for,
or in connection with the receipt of donated foods, nor shall volun-
tary contributions be solicited in connection with the receipt of
donated foods for any purpose. Service will be on a first come,
first served bases and in a fair, equitable and nondiscriminating
manner.
7. DS understands and acknowleges that the distribution of USDA surplus
food commodities shall not be used for. polttical purposes, and in
connection therewith specifically agrees that any commodities distri-
buted under this agreement will not be wrapped or packaged in, or
distributed with any material containing the names or identification
of any individual elected official, candidate for office, or political
party.
8. DS agrees to promptly investigate all reports of misuse of donated
food within their distribution area and to provide pertinent infor-
mation to the San Bernardino County Food Bank.
JL
w
-
.
.,
..
o
o
Con't
DS Agreement
Page 2 of 3
9. OS agrees to keep an inventory of commodities showing what is on
hand, received, distributed and/or returned to the EFO. A summary
report shall be submitted to the San Bernardino County Food Bank
by the 5th day immediately after a distribution detailing the number
of individuals served, the number of units of each commodity dis-
tributed and the number of units of each commodity remaining.
(See Exhibit C).
10. OS by signing this agreement verifies that it is either a government
agency, or a private/public non-profit entity with tax-exempt status.
11. OS will not reallocate their food allotments to any other agency. If
the DS is unable to distribute the USDA food allocated, the San Ber-
nardino County Food Bank reserves the right to revoke the allocation
and redistribute the food.
12. OS agrees that all USDA distributions will be open and publicized for
all eligible recipients within the designated service area.
13. OS agrees to tranport USDA Commodities in vehicles and under con-
ditions that provide for safe vehicle operation and prevention of
spoliage.
14. OS agrees that no damaged or spoiled food shall be distributed. Any
such food must be returned to the San Bernardino County Food Bank.
15. The Agency agrees to indemnify, defend and hold harmless the County,
its agents, officers and employees from and against any and all lia-
bility, expense, including defense costs, legal fees and claims for
damage of any nature.
16. Upon approval of this agreement by the Community Services Department
it will continue year to year unless it is terminated by either
party. The DS or the San Bernardino County Food Bank may terminate
this agreement by giving thirty (30) days advance notice in writing
to the other party.
17. The San Bernardino County Food Bank reserves the right to monitor
DS distributions, as required by the State Department of social
Services.
18. DS agrees to post fliers at strategic locations within the DS dis-
tributing area, e.g., supermarkets, post office, shopping malls,
bulletin boards, etc., or use a public service announcement to en-
sure that all eligible participants are advised of distribution
times and locations. The sites used for distributions must be
accessible to the general public.
19. Allocations of USDA Commodities for distribution will be based on
the number of households and persons served in previous distributions
by the DS. Additional commodities may be allocated (if available)
with a written request and justification submitted two (2) weeks
prior to a distribution.
" ..
o
o
Con't
DS Agreement
Page 3 of 3
The San Bernardino County Food Bank is administered by the Community
Services Department of San Bernardino County.
The undersigned Non-profit Agency agrees to comply with the aforemen-
tioned revised conditions for the distribution of USDA Surplus Com-
modities.
CITY OF SAN BERNARDINO PARKS. RECREATION AND COMMUNITY SERVICES DEPARTMENT
Legal Name of Non-profit Agency (Distribution Site - DS)
Authorized
Representative: Annie F. Ramos
(Please Type or print)
I Director
Title
Signature:
I
Date
--------------------------------------------------------------------
Agreement approved by Community Services Department and San Bernardino
County pood Bank.
Authorized
Representative:
(Please Type or print)
I
Title
Signature:
I
Date
ATTACHMENTS
Exhibit A
Exhibit B
Exhibit C
HP/ff
Revised f2-l4-90
4.
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~ EMERGENCY l'ClOD ASSISTA/!CE p~
~ REfORT OF HOllSRRC'l{.D PARTIClP~
AND lNVEN'l'ORY cxmBOL V
t!\Hlbll l.
FOR 'l'8E tDmI OF:
Reporting AgenCy:
Address:
City & Zip Code:
Contact Person:
Telephone (
)
Distribution Date:
/111........,. of Households Served:_
lNVEN'l'ORY cnma.
Date Rec;:ei ved:
Wt. Units Units Left I People In Units Units
Units ('nmm. ,{lites Received Over Households Served Returned UnaoCOUnted
11 Butter
21 Rice
51 Com Meal
51 Flour
51 QJeese
11 Vag. IleaDS
21 Peanut Butter
290z. Pork
11 Apple~i"~
Inventory. not accounted for _t be e'lpb;1!ed tlelow .
f'".lI'nII1oao'lts:
The information provided is true and accurate to the best of IIlj tnowledge.
Authorized Signature Date