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CITY OF SAN BERNQDINO - REQUEST FOt COUNCIL ACTION
From:
Andrew
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Subject:
Resolution and Agreement with Courtesy
Services of san Bernardino to provide
billing services for the Emergency
Medical Service fee program.
Dept:
Finance
Date:
March 13, 1991
Synopsis of Previous Council ection:
November 26, 1990
Council adopted ordinance for EMS Fee.
November 19, 1990
Council lays over ordinance (MC-760) for final reading
and adopts resolution #90-471 establishing EMS fee.
october 1, 1990
Council directs City Attorney to prepare necessary
resolutions for EMS Fee.
September 10, 1990
Ways & Means Committe approves in concept.
April 16, 1990
Council meeting item #45 failed by 3-3 vote.
(cont'd page 2)
Recommended motion:
Adopt Resolution.
CU-W Dr-J
Signature
Contact person:
Supporting data attached:
Phone:
Ward:
FUNDING REQUIREMENTS:
Amount:
9.5% of collections&ource: R~nues COllActe~
Finance: l~ D r>
from
EMS fee only not subscribers fee.
Council Notes:
75_0262
Agenda Item No.
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CITY OF SAN BER&DINO - REQUEST lOR COUNCIL ACTION
STAFF REPORT
At the November 19, 1990 Council meeting approval was given to begin
a billing program for Emergency Medical service provided by the City.
The billing program consisted of billing non-city residents initially
and later billing everyone for the service provided. The billing
program also consisted of the establishment of a Emergency Medical
Service (EMS) Subscriber Fee. This fee would be offered to City
residents only. City residents paying this fee would be provided
necessary City paramedic service at no additional charge for one year.
The charges established for City paramedic service is $100.00 for
basic life support and $200.00 for advanced life support. As a result
of the complexities of the emergency medical billing process, it
was decided that Courtesy Service of San Bernardino should do the
billing. Courtesy already has the personnel, hardware and software
in place to provide bills. Courtesy's charge to provide this billing
service is 9.5% of collections. As stated in the attached agreement
all monies will be collected by the City. Courtesy's fee will be
calculated and sent to them on a monthly basis. The Finance Department
will be responsible for the subscriber fee billing and collection.
It is estimated that this billing program could provide in excess of
$400,000 in revenue to the City annually. This amount is net of
Courtesy's fee. Once in effect the billing program will be examined
to determine if the City can provide the billing service less
expensively.
75~0264
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF
3 SAN BERNARDINO AND COURTESY SERVICES OF SAN BERNARDINO, INC. TO
PROVIDE BILLING SERVICES FOR THE EMERGENCY MEDICAL SERVICE FEE
4 PROGRAM.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. The Mayor is hereby authorized and directed to
execute on behalf of said City an agreement by and between the
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City of San Bernardino and Courtesy Services of San Bernardino,
Inc. to provide billing services for the Emergency Medical
Service fee program, a copy of said agreement is attached hereto,
marked Exhibit "A", and incorporated herein by reference as fully
as though set forth at length.
SECTION 2.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the agreement
fail to execute it within sixty (60) days of the passage of this
resolution.
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DCR/dys/courtesy.res 1
March 18, 1991
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1 RESOLUTION...AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND
BETWEEN THE CITY OF SAN BERNARDINO AND COURTESY SERVICES OF
2 SAN BERNARDINO, INC... . FOR THE EMERGENCY MEDICAL SERVICE FEE PROGRAM.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly
5 adopted by the Mayor and Common Council of the City of
6
San Bernardino at a
meeting thereof, held on the
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day of
, 1991, by the following vote, to wit:
8
Council Members:
AYES
NAYS
ABSTAIN
9 ESTRADA
10 REILLY
11 FLORES
12 MAUDSLEY
13 MINOR
14 POPE-LUDLAM
15 MILLER
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City Clerk
The foregoing resolution is hereby approved this
day
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, 1991.
of
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W. R. Holcomb, Mayor
22 City of San Bernardino
23 Approved as to
form and legal content:
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JAMES F. PENMAN,
City Attorney
...~
DCR/dys/courtesy.res
March 18, 1991
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AGREEMENT
THIS AGREEMENT, made and entered into this
day
of
1991 by and between the CITY OF
,
SAN BERNARDINO, a Charter City of the State of California
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("City") and COURTESY SERVICES OF SAN BERNARDINO, INC., a
California corporation ("Courtesy"):
WITNESSETH:
WHEREAS, City has established a billing program for
Emergency Medical Services (EMS) provided by City, and
WHEREAS, Courtesy asserts that it is expert and competent
to prepare billing for such services and provide necessary
reports to City, and
WHEREAS, the parties desire to enter into an Agreement for
Courtesy to prepare such billing and to provide City with such
reports,
NOW THEREFORE, the parties hereto agree as follows:
1. City will provide the following services and
information:
a. City, by and through its Fire Department, will
provide necessary billing information from EMS calls to Courtesy
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for bill preparation.
Ci ty may use a form which substantially
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conforms to that form attached hereto as Exhibit "1" and
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incorporated herein.
By mutual agreement between the parties,
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the form or such necessary information may be altered or adjusted
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from time to time.
b. payments on bills will be received in and
receipted by City, by and through its Finance Department.
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DAB/ses/dys/courtes2.agr 1
March 18, 1991
_ . ''''~'''_,!,.~~,."",...r-
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c.
City, by and through its Finance Department,
2 shall forward a copy of the receipt to Courtesy for data base
3 updating.
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d.
City, by and through its Finance Department, will
5 provide Courtesy by the lOth of each month a list of all members
6 of the Emergency Medical Services fee program as of the last day
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of the previous month.
Such report shall not be required if
8 there is no change in the member list.
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2.
Courtesy shall provide the following services and
10 information:
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a.
Upon receipt from City, Courtesy will input
12 billing information into computer and generate individual bills.
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b.
Within thirty (30) days of receipt of
14 information, Courtesy will forward bills to City's print shop to
15 be metered and mailed.
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c.
Courtesy will provide the City's Finance and Fire
17 Departments with reasonable reports on the program as requested
18 by heads of such departments.
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d.
Courtesy will assist the City's Finance
Department with answering billing questions.
At the option of
21 Ci ty , Courtesy may respond directly to consumer or may provide
22 answers to City.
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e.
Courtesy will not alter billing charges once
24 generated unless authorized by the City's Finance Department.
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f.
Courtesy will incorporate the member information
provided by City into the data base before billing.
Such
27 members will not be billed.
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DAB/ses/dys/courtes2.agr 2
March 18, 1991
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3.
This Agreement shall commence on the day and date
first above shown and shall terminate on June 30, 1993.
Either
3 party may terminate this Agreement at any time upon thirty (30)
4 days written notice to the other. Upon termination all records
5 wi thin the computer data bases, etc. dealing with the City
6 billing shall be returned to the City by Courtesy.
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4.
For services provided pursuant to this Agreement,
8 Courtesy shall be compensated 9.5% of the amount collected from
9 bills with the exception of the membership fee payable monthly,
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by the fifteenth of the subsequent month.
All billing costs
11 shall be the sole cost and expense of Courtesy.
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5.
Courtesy shall be responsible only for the preparation
13 of bills and shall have no obligation whatsoever relating to
14 receipt or posting of cash, checks, or other payments.
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6.
For the purposes of this Agreement Courtesy shall be
16 an independent contractor and shall not be considered as an agent
17 or employee of City.
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7.
Any notice to be sent pursuant to this Agreement from
19 one party to the other shall be in writing and deposited with the
20 United states Postal Service, postage prepaid and addressed as
21 follows:
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TO CITY:
City Administrator
City of San Bernardino
300 N. liD" Street
San Bernardino, CA 92418
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TO COURTESY:
Courtesy Services of San Bernardino, Inc.
338 West Seventh Street
San Bernardino, CA 92401
Nothing in this paragraph shall be construed to prevent the
giving of notice by personal service.
DAB/ses/dys/courtes2.agr 3
March 18, 1991
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8.
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Courtesy may not assign this Agreement, nor may it be
2 assigned by operation of law, without prior written approval by
3 City.
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9.
Courtesy agrees to defend, indemnify, save and hold
5 City, its officers, agents and employees harmless from any claims
6 or suits that may be brought by third persons on account of
7 personal injury, death, or damage to property, or a property or
8 business or personal interest, arising from any negligent act or
9 omission by Courtesy while performing services under this
10 Agreement.
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10. City shall have the right during the term of this
12 Agreement and for 180 days thereafter to examine Courtesy's books
13 and records as they pertain to this Agreement during business
14 hours and upon reasonable notice. Courtesy agrees to make such
15 books and records available within the City limits of the City of
16 San Bernardino for such examination.
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11. This document contains the entire agreement between
18 the parties and may only be amended in writing.
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DAB/ses/dys/courtes2.agr 4
March 18, 1991
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1 AGREEMENT BY AND BETWEEN THE CITY OF SAN BERNARDINO AND
COURTESY SERVICES OF SAN BERNARDINO, INC.
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IN WITNESS WHEREOF, the parties hereto have executed this
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Agreement on the day and date first above shown.
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City of San Bernardino
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BY:
W.R. Holcomb, Mayor
City of San Bernardino
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9 ATTEST:
BY:
11 City Clerk
12 Approved as to form
and legal content:
13
JAMES F. PENMAN,
14 City Attorney
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BY: ftt~? t~
{J
COURTESY SERVICES OF
SAN BERNARDINO, INC.
BY:
BY:
DAB/ses/dys/courtes2.agr 5
March 18, 1991
a SectionC ~
Ci.tyof San BeYnardino (Dora_inINa
Fire Meet Report aDd Bnllna Information
Section A
1'IwwpDrt: Dv- Qto 0 ""'- Vahide
Ambu'--: COl.I1Iay UtilI D OM 0 EMf
Section 0
( Wo
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Section F
IITTITIrnl
Section 0
'fffiD~tlrrIJ'
Saction E
Section B
[L_
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UNIT I
DISPATCH
ARRIVAL
FINISHED
TOTAL
RESPONSE
0aallnatI0n:
B~Mc B~ B:
...... NIrM h;rI _ Sax OM OF 0.0,8
B Space
Adct.- ~~ cay ZIp
I PlnnW
r__ l.8gII 0Irden Addr.-
L HeIIIlh Inu8nca ClInler GrIlup' Poley No. MacI-c.. .....
L
I Soc. Sac. No. lnuance Poley Holdar
N ~ Adct.- cay Phona
G o Industrial Injury D ALS Charge $200 BLS Charge $ 100
BSHCorlID NO BSHon.s
NO
Charge
, .
Care Refused
PubHe rvlee
. ,A.
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Section J
SItuation:
ActIon: