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CITY OF SAN BERNaDINO - REQUEST AM COUNCIL ACTION
FO
Dean R. Meech, purchasing Agent
Subject:
Three (3) Auto~ated Side Loading
Refuse Vehicles
Dept: Purchas i ng
Date:
February 13, 1991
F-91-D9
Synopsis of Previous Council action:
None
Recommended motion:
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Adopt Resolution
Dean R. Meech
,
S ignatu re
tP}
Supporting data attached:
Yes
Phone: 384-5085
Ward: N/A
Contact person:
Dean R. Meech
FUNDING REQUIREMENTS:
Amount: $442.582.60
Source: (Acct. No.) 127-412-55131
(Acct. DescriPtion)
Automated Side Loadin9 Refuse Vehicle
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Finance: ( ~ Dr
Oneil Notes:
Agenda Item No.1 ~ / 'I
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CITY OF SAN BERNADINO - REQUEST F~ COUNCIL ACTION
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STAFF REPORT
F-91-09
The proposed purchase is for three (3)' automated side loading refuse vehicles
to be utilized in daily operations by the Public Services/Refuse Department.
At the request of the department, appropri ate specifi cati ons were prepared,
published and furnished to area suppliers. Bids were publicly opened and
declared on February 7, 1991. The followin9 is a su~nary of Bids received.
COf4PAtlY TOTAL OF BID (INCLUDING TAX)
BID A BID B BID C BID D
California Truck Equipment No Bid
Associated Diesel No Bid
*En9s Motor Truck Co. $347,319.00 346,370.00 343,351.00 339,117.00
Trans-I~est Ford No Bid
Universal Mack No Bid
Inland Empire White GMC $350,194.38 349,05.70 341,992.80
Azusa White GMC $358,153.11
Carmenita Truck Center $349,095.29 354,926.16 357,296.85
Ni neteen (19) bi dders of thi s commodi ty were sol i cited. Ei ght (8) bi dders
responded, four (4) no bi ds and four (4) val i d bi ds. Those four (4) bi dders
offered a total of eleven (11) bids with the alternate bids included.
Although the lowest bid of the eleven bids offered is $6,202 lower than the
bid of Engs Motor Truck Company bid of $347,319.00, the using department and
fleet manager feel continuity of the fleet trucks and parts commitment that
accompany that support of equi pment is of importance. The vehi c1 e bodi es,
being of the same manufacturer, are also compatible with the existing in-house
fleet of seven (7) trucks.
Specifications as bid have been reviewed with the Director of Public
Services/Refuse and the Fleet Manager \~ho concur that the Bid of Engs Motor
Truck Company meets specifi cati ons and requi rements. It is therefore
recommended that the Bid be accepted for contract. The equipment funding is a
lease purchase transaction.
The lease purchase amount to finance is $347,319.00 including tax. The cost to
finance is $75,263.60 at 7.47'1, payable 6 months in arrears for 10 semi annual
payments of $42,258.26 for a total payout of $442,582.00 over 5 years. The
1 ease purchase vendor is Pacifi corp Capital Inc. Equi pment del i very is 160
days A.R.O. Lease payment commences approximately 6 months after receipt of
equipment.
Account Number: 127-412-55131
Total Amount: $442,582.60
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Purchasing Agent
~:df~ i
Director of Public Services/Refuse
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RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
ISSUANCE OF A PURCHASE ORDER TO ENGS MOTOR TRUCK FOR THE
FURNISHING AND DELIVERY OF THREE (3) AUTOMATED SIDE LOADING
REFUSE VEHICLES, TO BE UTILIZED BY THE PUBLIC SERVICES/REFUSE
DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-9l-09.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. That Engs Motor Truck Company is the lowest and
best responsible bidder for the furnishing and delivery of three
(3) automated side loading refuse vehicles in accordance with Bid
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Specification F-9l-09 for the total amount of Four-Hundred-Forty-
two-Thousand-Five-Hundred-Eighty-two Dollars and Sixty Cents
($442,582.60); pursuant to this determination, the purchasing
Agent is hereby authorized and directed to issue a Purchase Order
for said three (3) automated side loading refuse vehicles to said
lowest and best responsible bidder; such award shall only be
effective upon the issuance of a Purchase Order by the Purchasing
Agent: and all other quotations therefore are hereby rejected.
SECTION 2.
The authorization to execute the above-
referenced Purchase Order is rescinded if the parties to the
purchase fail to execute it within sixty (60) days of the
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passage of this resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of
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San Bernardino at a
meeting thereof, held on the
, 1991, by the following vote, to wit:
day of
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DCR/dys/engs.res
March 11, 1991
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RESOLUTION...AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO
ENGS MOTOR TRUCK FOR THE FURNISHING AND DELIVERY OF THREE (3)
AUTOMATED SIDE LOADING REFUSE VEHICLES...IN ACCORDANCE WITH BID
SPECIFICATION F-91-09.
Council Members:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
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FLORES
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MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
of
The foregoing resolution is hereby approved this
, 1991.
day
W. R. Holcomb, Mayor
18 City of San Bernardino
19 Approved as to
form and legal content:
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JAMES F. PENMAN,
21 City Attorney
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DCR/dys/engs.res
March 11, 1991
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