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CI)Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Jim Howell, Director
Subject:
Resolution awarding increase to annual
purchase orders to Matich Corporation
and Industrial Asphalt/Cal-Mat to supply
materials for roadway pavement repairs.
Dept: Public Services
Date: October 14,1998
ORIGINAL
Synopsis of Previous Council Action
None
Recommended Motion:
To approve the resolution
Contact person:
Jim Howell
Phone: 5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
Matich Corporation
Industrial AsphaltlCal-Mat
$60,000
$36,000
Source:
001-402-5111
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Council Notes:
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Agenda Item No.n-
ciTY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION:
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STAFF REPORT
BACKGROUND
It is requested that the Mayor and Common Council approve purchase order increases of
$60,000 to the Matich ColpOration and $36,000 to Industrial Asphalt/Cal-Mat. Both
companies are located in San Bernardino. During the regular process of establishing annual
purchase orders, the Purchasing Division solicited bids from asphalt suppliers and issued
purchase orders based on last year's budget allocation. Bids for asphalt materials were based
on unit cost per ton for an unspecified quantity allowing for purchase order adjustments.
Purchase orders were issued July 1 to the Matich Corporation, in the amount of $24,000; and
to Industrial Asphalt/Cal-Mat, in the amount of $24,000. The suppliers are at opposite ends
of the City and purchases are based on which area of town crews are working in and/or
which supplier is manufacturing hot asphalt on a given day.
ANALYSIS
The approved budget for FY 98/99 included an additional $108,100 for the purchase of
materials for repairs of damaged streets caused by the EI Nino rain storms. Therefore,
additional funds are available for the purchase of asphalt materials and we are rapidly
approaching the spending limits of the original purchase orders with both companies.
FINANCIAL IMPACT
Funds for this purchase order are contained in the Public Services Department, Street
Division Fiscal Year 98/99 Budget, account number 001-402-5111(Materia1s & Supplies).
RECOMMENDATION
It is recommended that the Mayor and Co~on Council authorize the Purchasing Manager
to increase the purchase orders to the Matich ColpOration by $60,000 and to Industrial
Asphalt/Cal-Mat in the amount of $36,000 for purchase of asphalt materials.
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Resol~@~)f
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
INCREASE TO THE ANNUAL PURCHASE ORDERS TO MATICH CORPORATION
AND INDUSTRIAL ASPHALT/CAL-MAT, UTILIZED BY THE PUBLIC SERVICES
STREET DMSION FOR THE REPAIR OF ROADWAY PAVEMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Matich Corporation provides asphalt products and materials for the
8 repair of roadway pavement. The total amount, "not to exceed" $84,000;
pursuant to this
determination, the Finance Department is hereby authorized and directed to increase the annual
purchase order by $60,000 for said Matich Corporation.
That Industrial Asphalt/Cal-Mat provides asphalt products and materials for roadway
pavement repairs. The total amount, "not to exceed" $60,000; pursuant to this determination, the
Finance Department is hereby authorized and directed to increase the annual purchase order by
$36,000 for said Industrial Asphalt.
SECTION 2.
The authorization to execute the above referenced
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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October 19, 1998
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8 Council Members:
9 ESTRADA
10 LIEN
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
INCREASE TO THE ANNUAL PURCHASE ORDERS TO MATICH CORPORATION
AND INDUSTRIAL ASPHALT ICAL-MAT, UTILIZED BY THE PUBLIC SERVICES
STREET DMSION FOR THE REPAIR OF ROADWAY PAVEMENT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, hdd on
the
day of
,1998, by the following vote, to wit:
Ayes
N:!ys
Abstain
Absent
ARIAS
SCHNETZ
DEVLIN
ANDERSON
MILLER
City Clerk
The foregoing resolution is hereby approved this
day of
,1998.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Penman, City Arrney
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October 19, 1998
2
.. FOR OmCE USE ONLY - NOT A PUBLIC DOCUMENT ..
RESOLUTION AG&~A ITEM TRACKING FORM
Mo!ting Date(Datc Adopted): II I ()2- 198Itcm# I?' Resolution # 9tf"-3/?
Jotc: AYCS:?~ % 'i;.~, 7 Nays: ~ Abstain:-&- Absent: ..a-
Changc to motion to atncQd original docs: nO
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.~ttachmcnts :
Contract Term:
/1D
Ala-
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Datc Sent co Mayor: 1/1 ro 198
Datc of Mayor's Signature: II lot( 198
Reso Log Updated: V
Date McmoSenttoDepartmcnt forSignaturc:
~ 198
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See Attached:
Date Letter Sent to Outside Party for Signaturc:
60 Day Reminder Lctter Sent on 30th day:
90 day Rcmindcr Lctter Sent on 45th day:
_ day Reminder Lc[[cr Sent:
See Attached: Date Received Back:
See Attached:
See Attached:
See Attached:
Note With/On Reso of Attachment stored separately:
Direct City Oerk-PUBLlSH, POST. RECORD W COUNTY (circle I) Date:
Request for Council Action & Staff Report Actached:
t;pdated Prior Resolutions (Othcr Than Below):
Updated CITY Personnel Folders (6413. 6429, 6433, 10584, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655):
Copies Distributed To: City Attornev '" Others: 17~
Othcr:
FY 1flt"
(
Resolution /I On Attachments: r-/~
Contract Expiration Date: uti ~
0/" 1
Date RetUrned from Mayor:
Date of Clerk's SignatUre:
Seal Impressed: /.
JII t'119A
II I ~/9A
Date Received Back:
:see t\.uacnca:
-
Yes~ No_ By _~_
Yes_ No .---- By mam
Ycs_ No~By mam
Yes_ No--':::::::--By .......
Yes No ""'---8y mam
Date III P:1,/tif;,
Dacc /IIN; 19f!{
Date III a 198
Date I I I O~ tfjj'
Date /I ICJe-/W--
By: mam
Date: II I ;~/98
BEFORE Fn.ING REVIEW FORM TO E.."SURE Ai"IY NOTATIONS MADE RF.RF. ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File:
Date: II 1{7{, 19~
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Last UDdated: 10/09/1998