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CITY OF SAN BERNARDINO - REQUEST FOR CoUNCIL ACTION
Date:
5-30-89
^uthoriziltion to Execute Program
Supp1ement No. 54 --Rehabilita-
tion of Pavement on South "E"
Street, from Santa Ana River
to Orange Show Road, per Plan
No. 7609. ~
Cram:
Dept:
ROGER G. HARDGRAVE tlEC'D. - AD ;'!!:!. iiblect:
Public Works/EngineejS~~~U:l -7 p.{ 2: 30
Synopsis of Previous Council action:
June, 1988 -- Allocation of $676,800 approved in the 1989/89 Street
Construction Fund Budget, under Account No. 242-362-
57668.
04=17-89
Plans approved and authorization granted to advertise
for bids.
Recommended motion:
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Adopt resolution.
cc:
Jim Robbins
Jim Richardson
Jim Penman
Andy Green
Contact person: Roger G. Hardgrave Phone:
Staff Report, Program
Supporting data attached: Supplement & Resolution Ward:
FUNDING REQUIREMENTS: Amount: $687,000 (1..1" jl?o 0
5025
3
"J"';\"\,\l l"lh)8''l)
Source: (Acct. No.)
242-362-57668
Rehabili tat ion .
jpI_<;!'.L_Q_~~rl~iQnL_~outh_ "E" Street __~_av",~ent__
___ ___ Finance:_~~
OcounCil Notes:
75-0262
Agenda Item No.
7,v
CITy OF SAN ..rliRDINO - RI:QUI:ST .8. COUNCIL. ACTION
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STAFF REPORT
The rehabilitation of the pavement on South "E" Street,
from Santa Ana River to Orange Show Road, has been approved for
funding with Federal-Aid Urban Funds.
Execution of Program Supplement No. 54 will serve to
obligate $590,000 of Federal-Aid Urban Funds, to finance 86% of
the total project cost. The local agency share will be financed
from the $94,800 in City funds, allocated under Account No. 242~
362-57668.
The plans for this project have been prepared. by the
Engineering Division, and submitted to Caltrans for review and
approval.
We recommend that Program Supplement No. 54 be approved.
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COMMENT: The local matching funds is estimated at $96.949 and $94.800 is
available in City funds. The actual cost will be determined
when bids are awarded and sufficient funds are or will be
available to complete the project.
5-30-89
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75-0264
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5/30/89
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PROGRAM
3 SUPPLEMENT NO. 54 OF LOCAL AGENCY FEDERAL-AID SAFETY
IMPROVEMENT PROJECTS, BETWEEN SAID CITY AND THE. STATE OF
4 CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF
TRANSPORTATION.
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6
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION ONE: The Mayor of the City of San Bernardino
8 is hereby authorized to execute, in behalf of said City,
9 Program Supplement No. 54 of Local Agency Federal-Aid Safety
10 Improvement Projects, between said City and the State of
California, acting by and through its Department of Trans-
portation, a copy of which is attached hereto marked Exhibit
"An and incorporated herein by reference as fully as though
set forth at length herein.
SECTION TWO: Execution and Amendments. This agreement.
and any amendments or modifications thereto shall not take
effect or become operative. until fully signed and executed by
the parties and no party shall be obligated hereunder until the
time of such full execution. No oral agreements, amendments,
20 modifications or waivers are intended or authorized and shall
21 not be implied from any act or course of conduct of any party.
22 SECTION THREE: This resolution is rescinded if the
23 parties to the agreement fail to execute it within sixty (60)
24 days of the passage of this resolution.
25 I HEREBY CERTIFY that the foregoing resolution was duly
26 adopted by the Mayor and Common Council of San Bernardino at a
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meeting thereof, held on the ____day of
, 1989, by the following vote, to-wit:
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5/30/89
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RESO: AUTHORIZING PROGRAM SUPPLEMENT NO. 54 OF LOCAL AGENCY
FEDERAL-AID SAFETY IMPROVEMENT PROJECTS
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councii Members
AYES:
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved.this
9 day of
, 1989.
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13
w. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and legal content:
14 James F. Penman.
City Attorney
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16 BY:~-"W""~~./"")
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.....""l',U':/'.I'.l
v..,....,.),;:.
I'ROGllAK SOPPLBJIDlT 110. 054
to
LOCAL UBIICY-STATB UUJUlJlIIT
FOR PJlDBRAL-AJ:D PROJBCTS 110. 011-5033
This Program supplement is hereby incorporated into the Local Agency-state
Agreement for Federal Aid which was entered into between the Local Agency and
the State on 04/06/78 and is subject to all the terms and conditions thereof.
This Program Supplement is adopted in accordance with Paragraph 2 of Article
II of the aforementioned Master Agreement under authority of Resolution No.
, approved by the Local Agency on (See copy attached).
Date: Kay 17, 1989
Location: 08-SBD-0-SBD
I project llUaber: M-R031(001)
B.A. !lUmber: 08-955243
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJBCT TBRMIIII:
South "E" St.-orange Show Rd to Santa Ana River Bridge
TYPB OP WORK: Pavement Rehab. & Drainage Improvements
LBIIG'l'JI: 0.8 (MILES)
PROJBCT CLlSSIPlCATIOII OR PRASB(S) OP WORK
[Xl Preliminary Engineering [l Right-of-Way [l
[Xl Construction Engineering [Xl Construction
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Estimated Cost I
Federal Funds
Matching Funds
687,000 W36 $
$
Local OTHER
590,051 $ 96,949 $.
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OTHER
$
o $
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CITY OP SU BBRRARDllIO
STATB OP CALlPOUIA
Department of Transportation
By
W. R. Holcomb, Mayor
By
DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 08
Date
Date
Attest
Title
City Clerk
I herby Certify upon my personal knowledge that budgeted funds are available for tht. encumbrance:
Accounting Offic
C1"Y1
Date S,/7.jfj
$
590051. 00
Chapter I Statute. I
Item
IBCI
Ft.n:t Source
AMOUNT
313
1988
2660-101-890(8)
88-89
20.30.010.200
C 229020 892- F
590051. 00
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EXHIBIT -A-
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08-SBD-0-SBD
M_R036(006)
DATE:May 17, 1989
PAGE: 2
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as
required for efficient operation of the completed
improvements.
2. The Local Agency will advertise, award, and administer this
project and will obtain the state's concurrence prior to
either award or rejection of the contract.
3. The Local Agency agrees the payment of Federal funds will
be limited to the Detail Estimate amounts approved by the
Federal Highway Administration in the Federal-Aid project
Agreement (PR-2), or its modification (PR-2A), and accepts
any increases in Local A~ency Funds as shown on the Finance
or Bid Letter or its mod~fication as prepared by the Division
. of Local streets and Roads.
4. In executing this program supplemental Agreement, Local
Agency hereby reaffirms the "NOndiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid program.
5. Whenever the local agency uses Federal or state Funds to pay a
consultant on a cost plus basis, the local agency is required to
submit a post audit report covering the allowability of cost
payments for each individual consultant or sub-contractor incur-
ring over $25,000 on the project. The audit report must state the
applicable cost principles utilized by the auditor in determining
allowable costs as referenced in CFR 48, part 31, contract Cost
principles.