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Home My WebLink About21-Public Services 'CITY OF SAN BERtQRDINO - REQUEST OR COUNCIL ACTION . From: Manuel P. Moreno, Jr. Director of Public Services Dept: Pub 1 i c Servi ces DlIt8: October 11, 1988 Subject: Res91 uti on Approvi ng the Destructi on of Certain Records by the Public Services Department Synopsis of Previous Council action: None Recommended motion: Adopt Resolution. />>/~T'~~J Signature '7 Contact person: M:IInllPl P Mnr"pnn. .1r Phone: <;140 Supporting data attached: <;t~ff Ilppnrt Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: (Acct, No.1 (Acct, Description) Finance: Council Notas: 75.0262 Agenda Item No ~J CITY OF SAN BERADINO - REQUEST .QR COUNCIL ACTION STAFF REPORT The Department of Public Services has been storing outdated records in Building No. 105 at the City Yard. Most of the records are office in- formation copies only. All permits have been audited and none have been stored until several years after the audit. The records are be- coming a fire hazard and are of no use to the City or the department. 75-0264 . o o 1 2 3 4 RESOLUTION NO. ~.~:g:~ . ;~SOiuTION OF THE CITY OF SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN'RECORDS BY THE CITY CLERK'S OFFICE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 5 CITY OF SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. The Mayor and Common Council of the City of 7 San Bernardino do hereby approve the destruction of certain 8 records by the Department of Public Services, a list of which 9 is attached heretci as Exhibit "A", and incorporated herein by 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 reference as though fully set forth at length. . 'f:~:; SECTION 2. It is hereby found and determined that tbe ~ :6 records are no longer needed, and that they may be destro~4'~ ". pursuant to Government Code Section 34090, upon written consent of the City Attorney. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 1988, by the fo110w- ing vote, to wit: AYES: Council Members NAYS: ABSENT: 28 10-11-88 1 . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION APPROVING THE DESTRUCTION OFOrERTAIN RECORDS BY THE PUBLIC SERV~S DEPARTMENT The foregoing resolution is hereby approved this daY-;,. ':\.~{t.;.- , 1988. By: EVLYN WILCOX, Mayor City of San Bernardino Approved as to form and legal content: c.fy~ I consent to the destruction of the records described in this resolution. ~ City Attorney 10-11-88 2 ---'.':. . Box 1/ 1 Box 1/ 2 Box 1/ 3 Box 1/ 4 Box 1/ 5 Box 1/ 6 Box 1/ 7 Box 1/ 8 Box 1/ 9 Box 1/ 10 Box 1/ 11 Box 1/ 12 Box 1/ 13 Box 1/ 14 Box 1/ 15 Box 1/ 16 Box 1/ 17 Box 1/ 18 Box 1/ 19 Box 1/ 20 Box 1/ 21 Box 1/ 22 Box 1/ 23 Box 1/ 24 Box 1/ 24 Box 1/ 25 Box 1/ 26 Box 1/ 27 Box 1/ 28 Box 1/ 29 Box 1/ 30 Box 1/ 31 Box 1/ 32 Box 1/ 33 o o RECORDS TO BE DESTROYED Final Notice/Parking Tickets Paid - 1978 Final Notice/Parking Tickets Paid - 1980 Public Services/Street Employee Time Cards - 1980 Public Services/Street Employee Time Cards - 1978 Public Services/Street Employee Time Cards - 1976 Public Services/Street Employee Time Cards - 1980 File Cards/Street Cut Permits - 1947 through 1968 File Cards/Street Cut Permits - 1947 through 1968 File Cards/Street Cut Permits - 1947 through 1968 Public Services/Street - Lot Cleaning and Discing Reports - 1964 through 1969 Public Services/Street Weed Abatement Work Orders and Weed Spraying Reports - 1977 through 1978 Public Services/Street Employee Time Cards - 1973 through 1974 Public Services/Street Employee Time Cards - 1978 Public Services/Street Employee Time Cards - 1981 Parking Tickets - Paid - 1978 Public Services/Street Employee Time Cards - 1977 File Cards/Street Cut Permits - 1947 through 1965 Public Services/Street Lot Cleaning and Discing Reports - Weed Spraying Reports - 1975 through 1977 Parking Tickets/Final Notice - Paid - 1978 Miscellaneous Files/Unknown source - 1972 Public Services/Street Employee Time Cards - 1975 through 1976 Public Services/Street Employee Time Cards - 1977 Public Services/Street Employee Time Cards - 1974 through 1975 Public Services/Street Employee Time Cards - 1979 Public Services/Street Cut Permits and Notices to Clean Permises - 1970 through 1977 Paid Parking Citations - 1978 Paid Parking Citations - 1978 Public Services/Street Employee Time Cards - 1978 Public Services/Street Employee Time Cards - 1978 Parking Citations - Paid - 1977 Public Services/Street Employee Time Cards - 1978 Public Services/Street Employee Time Cards - 1978 Public Services/Street Employee Time Cards - 1981 Public Services/Street Employee Time Cards - 1980 Records to oe Destroyes (cont'd) o Parking Citations - Paid - 1978 File Cards/Street Cut Permits - 1946 through 1966 Miscellaneous Information - Clean Connection Program - 1982 Weed Abatement/Notices to Clean Premises - 1979 Public Services/Street Employee Time Cards - 1980 Public Services/Street,Employee Time Cards - 1979 Public Services/Street Employee Time Cards - 1979 File Cards/Street Cut Permits - 1947 through 1967 Public Services/Street Employee Time Cards - 1974 Parking Citations/Final NQtice - Paid - 1979 Parking Citations/Final, Notice - Paid - 1979 Traffic Paint Work Orders - 1963 through 1964 and Street Cut Permits - 1963 through 1964 Box # 46 Weed Abatement Invoices - 1981 through 1982 Box # 47 Weed Abatement Invoices and Notices to Clean Premises - 1978 through 1979 Miscellaneous Equipment Manuals from Vendors Labor Distribution Computer Sheets - 1973 through 1974 Weed Abatement - Cost Control Sheets, Invoice Notices, Billed Notices and Notices to Clean Premises - 1979 through 1980 Notice to remove/Recipients Computer Sheets - 1982 Notice to Clean Premises - 1979 through 1980 Public Services/Street Work Orders - 1967 through 1971 Loss Time Accident Sheets and Street Cuts Paid - 1975 and 1976 Street Cut Permits - 1977 through 1978 Work Order Cost Estimates, Central Stores Receipts - 1972 through 1976 Box II 34 Box # 35 Box # 36 Box # 37 Box # 38 Box # 39 Box # 40 Box # 41 Box # 42 Box # 43 Box # 44 Box # 45 Box # 48 Box # 49 Box # 50 Box # 51 Box # 52 Box # 53 Box # 54 Box # 55 Box # 56 Box # 57 Box # 58 Box # 59 Box # 60 Box # 61 Box # 62 Box # 63 Box # 64 Box # 65 Box # 66 Box # 67 o Budget Information Papers - 1967 through 1968 State Highway Sweeping Billings - 1969 through 1971 Street Cut Permits - 1973 through 1976 Paid Out Receipts to Vendors - 1979 Police Reports/Traffic Accidents - 1961 through 1964, Gas Tax Ex- penditures - 1962 through 1963, Work Orders/Sewer Laterals - 1961 through 1963 and Work Orders/Broken Sidewalks - 1959 through 1963 Street Cut Permits - 1975 through 1976 Street Daily Time Distribution Sheets - 1967 Traffic Paint Work Orders, Inter-Departmental Work Orders and Em- ployee Time Cards - 1967 and 1968 Weed Abatement C.E.T.A. Youth Records - 1978 and 1979 Miscellaneous Information/Clean Connection Program - 1982 Street Department Time Cards - 1980 Records to be Destrt:)d (cont'd) Box * 68 Box * 69 Box * 70 Box , 71 Box , 72 Box If 73 Box If 74 Box If 75 Box If 76 Box If 77 Box If 78 Box If 79 Box If 80 Box If 81 Box If 82 Box If 83 Box If 84 Box If 85 Box If 86 Box If 87 Box # 88 Box # 89 Box # 90 Box # 91 Box # 92 Box fJ 93 Box # 94 Box # 95 Box # 96 Box # 97 Box # 98 Box # 99 Box #100 Box #101 Box #102 Box #103 Box #104 o Street Department Time Cards - 1976 through 1977 Street Department Time Cards - 1980 Street Department Time Cards - 1978 Street Department Time Cards - 1977 through 1978 Miscellaneous Information/Clean Connection Program - 1982 Weed Abatement/Notices to Clean Premises - 1977 Applications/Omnitrans Bus Passes - 1976 through 1977 Micesllaneous Information/Clean Connection Program - 1982 Final Notice/Parking Citations - Paid - 1977 Final Notices/Parking citations paid - 1977-1978 File cards - Street cut permits - 1947 - 1978 Street department time cards - 1977 Weed abatement cost estimates - 1965 -1971 Weed abatement Hand cleaning and discing reports - 1958 - 1962 Street cut permits - - 1976 - 1977 Weed abatement - Notice to clean premises - 1969 - 1977 Final notice parking citations paid - 1978 - 1979 Vendor requisitions Public Buildings - 1976 Final Notices/Parking citations paid - 1977 Weed Abatement - Notice to clean premises - 1977 State Highway contracts and Amendments - 1964 -1973 Emergency Work Orders - 1971 - 1973 Emergency Sewer reports - 1973 - 1975 Street cut permits paid - 1968 - 1970 Vendors receipts paid - 1958 - 1961 Street department daily time cards - 1978 Street department daily time cards - 1977 - 1979 Weed abatement - Notice to clean premises alphabetical listings - 1977 Miscellanous Vendor information Street cut Permits - 1980 - 1981 Final Notice/Parking citations paid - 1980 Weed Abatement assessment records - 1969 - 1972 Weed Abatement assessment records - 1968 - 1972 Inter-deparmental Work Orders - 1969 - 1975 Parking citations/court copies - 1978 Street department street cut permits - 1969 Weed abatement cost sheets - 1966 - 1969 Street department time sheets - 1974 Street department time sheets - 1970 - 1971 Records to be Destr~d (Cont'd) Box 1105 Street cu~ermits - 1971 Box 1106 Street department service request - 1976 - 197B Box 1107 Final notice parking citations paid - 1977 Box 1108 Street cut permits - 1966 Box 1109 Print out - Inquiry listing - 1977 Box 1110 Final Notice parking citations - 1977 Box 1111 Miscellanous files for Violett Williams Box 1112 Work project files 859 thru 2030 - 1957 thru 1967 Box IllJ Miscellaneous files for Violett Williams Box 1114 Street cut permits - 1967 Box 1115 State Highway billings - 1971 - 1975 Street cut permits - 1971 - 1975 Box 1116 Work order sheet~ - 1973 - 1974 Box 1117 Traffic Accident report - 1960 Street cut permits - 1971 Gas Tax Expenditures - 1965 Labor distribution sheets - 1975 - 1976 Street department time sheets - 1977 - 1979 Worker order sheets Request for paymwnt finance Department - 1973 Encroachment permits - 1970 Street work orders - 1969 Asphalt wight ticketslpaid - 1964 Street department time sheets Invoices Finance Department - 1976 Street Department time sheets - 1979 Street Department time cards - 1979 - 1980 Street Department time cards - 1980 Street Department time cards - 1973 Labor distributions sheets - 1971 - 1972 Requistion sheets purchasing - 1963 - 1964 Work order sheets - 1967 Oversize loads permits - 1967 House moving permits - 1967 Street Department memo's for other department - 1967 House moving and oversize load permits - 1964 Asphalt weight tickets/paid 1971 Street Department work order sheets - 1971 - 1972 House moving and Oversize load permits - 1969 Box 1118 Box 1119 Box 1120 Box 1121 Box 1122 Box 1123 Box 1124 Box 1125 Box 1126 Box 1127 Box 1128 Box 1129 Box 1130 Box 1131 Box 1132 Box 1133 Box 1134 Box 1135 Box 1136 Box 1137 Box 1138 Box 1139 o Records to be Destr~d (Cont'd) o Box 1140 Final Notice/parking citations paid - 1978 Box 1141 Asphalt and Concrete weight tickets - 1966 Box 1142 Street Department time sheets - 1970 Box 1143 Final Notice parking tickets paid - 1977 Box 1144 Street work orders sheet - 1975 Box #145 Purchase order sheets - 1976 - 1977 Box #146 Street cut permits - 1967 Box #147 Miscellanous Files - 1972 - 1974 Box #148 Encroachment permits - 1972 Box #149 Purchase requisition books used - 1972 Box #150 Street Depart~nt time cards - 1979 Box #151 Street cut permits - 1970 Box #152 Street Department time cards - 1974 Box #153 Street Department work order sheets - 1973 Box #154 Street Department time cards - 1974 Box #155 Final notice parking tickets paid - 1978 Box #156 Weed Abatement work orders - 1971 Box #157 Old blue prints - Box #158 168 Weed abatement hand cleaning reports - 1971 Box #159 Street cut permits - 1972 Box #160 Street, Department time sheets - 1976 Box #161 Sign permits/Sewer connection permits - 1966 Box #162 Weed abatement lot cleaning reports - 1968 Box #163 Street cut permits - 1973 Box #164 Street Department service request - 1976 Box #165 Street work orders - 1973 - 1977 Box #166 Street cut permits - 1964 Box #167 Purchase order requisition - 1976 - 1977 Box #168 Weed abat~ntNotice to clean premises - 1972 Box #169 Street Department time sheets - 1968 Box #170 Street cuts permits -1970 Box #171 Paid invoices - 1966 Box #172 Gas tax expenditures - 1961 Asphalt anQ Concrete weight tickets - 1961 Box #173 Inter-departmental memo's - 1965 Box #174 Street Department time cards - 1980 Box #175 Street Department time cards - 1980 - 1981 Box #176 Street Department time cards - 1975 Box #177 Final notice parking ticket paid - 1978 Box #178 Final notice parking tickets paid - 1977 , '. Records to be oestroc:; (Cont'd) <:) Box 1179 Final Notice parking tickets paid - 1977 Box #180 Final notice parking tickets paid - 1977