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CITY OF SAN BERNCRDINO - REQUEST OR COUNCIL ACTION
From:
Fred A. Wilson, Asst. to City Admin. Subject:
Authorization to execute transfer
agreement with Public Technology
Inc. -- relating to fire station
location study.
~
Dept:
City Administrator
Dlte:
January 10, 1989
Synopsis of Previous Council action:
10-27-88
Legislative Review Committee recommended approval to proceed with the
fire station location study
12-5-88
Mayor and Common Council approved the execution of the transfer agreement
with Public Technology Inc.
Recommended motion:
Adopt resolution
Signature
Contact person:
Fred A. Wilson
Phone:
5122
Supporting datI Ittached:
Yes
Wlrd:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No,)
(Acct. Descriotion)
Finance:
Council Notes:
.6.nQnrh.. It~m Nn
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CITY OF SAN _RN~DINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
The Mayor and Common Council originally authorized the execution of a
transfer agreement with Public Technology, Inc. for a fire station location
study at their December 5, 1988 meeting. This agreement was subsequently
submitted to Public Technology, Inc. for their approval and signature.
Public Technology, Inc. notified staff in early January that they were
requesting some minor changes to the agreement in order to better
clarify each agencies responsibilities. The changes were reviewed and
found to be consistent with the original intent of the project.
Adoption of the form motion is receornnended.
I
Assistant to the
City Administrator
FAW/sh
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF THE FIRE STATION LOCATION PACKAGE TRANSFER AGREEMENT
3 BETWEEN PUBLIC TECHNOLOGY, INC., AND THE CITY OF SAN BERNARDINO
COVERING THE TRANSFER OF THE FIRE STATION LOCATION PACKAGE (FSLP)
4 AND REPEALING RESOLUTION NO. 88-460.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1.
The Mayor of the City of San Bernardino is
8 hereby authorized and directed to execute, on behalf of said
9 City, a Fire Station Location Package Transfer Agreement with
10 Public Technology, Inc., relating to the transfer of the Fire
11 Station Location Package (FSLP). A copy of the Agreement is
12 attached hereto, marked Exhibit "A" and incorporated herein by
13 this reference as fully as though set forth at length
14
SECTION 2. Resolution No. 88-460 is hereby repealed.
15 I HEREBY CERTIFY that the foregoing resolution was duly
16 adopted by the Mayor and Common Council of the City of San
17
Bernardino, at a
meeting held on the
day
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of
, 19__, by the following vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
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JFW:ss
January 9, 1989
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RESO:
PACKAGE
ITY and
AUTHORIZING THE EXECUTION
TRANS(-R AGREEMENT BETWEEN
REPE~ING RESO NO 88-460.
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OF THE FIRE STATION LOCATION
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PUELI( ~ECHNOLOGY, INC., AND
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The foregoing resolution is hereby approved this
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day of
, 19_
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Evlyn Wilcox, Mayor
City of San Bernardino
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Approved as to form
and legal content:
./v~
ty Attorney
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January 9, 1989
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FIRE STATION LOCATION PACKAGE TRANSFER AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 1988, by and between PUBLIC-TECHNOLOGY,
INC.~30l Pennsylvania Avenue, N.W., Washington, D.C.,
hereinafter referred to as "PTI", and THE CITY OF SAN BERNARDINO,
STATE OF CALIFORNIA, hereinafter referred to as the "City",
covers the transfer of the FIRE STATION LOCATION PACKAGE,
hereinafter referred to as the "FSLP" , distributed by PTI to the
City.
The terms of the Agreement are as follows:
SECTION I.
A. PTI agrees that it shall provide the Fire Station
Location Package to the City, including:
1. Those products and services
described under Section II, Project
Tasks, of this Agreement.
2. On-site and other technical
assistance as described under
Section IV, Additional Services, of
this Agreement.
B. The City agrees to complete those responsibilities
described under Section III, Management Plan and to pay
PTI the sum of $12,500 (Twelve Thousand Five Hundred
Dollars), said sum to be full and complete compensation
for services to be delivered by PTI to the City under
this Agreement. Ninety percent (90t) of the total
purchase price will be payable at the time the contract
is executed. The remaining ten percent (lOt) will be
held by the City to be paid over to PTI at the time the
project is complete, as determined by City's project
leader.
C. The City agrees not to make the programs or any other
part of FSLP available to any other jurisdictions or
organizations without prior written approval from PTI.
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SECTION II
Incorporated herein by reference are all representations
and covenants of PTI contained in that document entitled "An
Agreement to Transfer the Fire Station Location package to the
City of San Bernardino, State of California, bearing date of
October 26, 1988.
PROJECT TASKS
This project will consist of the following tasks to be
facilitated by PTI and performed by the City:
A. Establish ,Project
This task consists of:
1: An identification of needs and
goals of the project;
2: Definition of study areas and
project scope; and,
3: The assembly of a project team
consisting of management and
technical personnel from affected
agencies of the City who will be
involved in project implementation.
PTI will provide on-site orientation for all technical team
members on the FSLP.
PTI will provide on-site assistance to the management team
in establishing the project. Total on-site assistance will be
provided as set forth in Section IV of the work agreement.
PTI will provide user documentation on the FSLP project
management. PTI will provide a task-time chart to support and
guide the implementation of the project. Said task-time chart
will be in the form set forth in attachments 1 and 2 of this
Agreement.
B. Provide Training and Data Collection Procedures
1. PTI will provide on-site training of local personnel
in FSLP data collection requirements and procedures
and will also provide all worksheets.
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January 9, 1989
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2. PTI will provide on-going technical assistance during
the data collection phase in the form of telephone
contacts, and written correspondence.
3. Actual data collection will be the responsibility of
the City.
4. PTI staff will provide on-site instruction to local
personnel in organizing and controlling data collection
procedures.
C. Data Processing
1. PTI shall provide on-site training of local personnel
in FSLP data processing requirements and procedures.
2. PTI will provide complete user documentation on data
processing, including, but not limited to, error edits,
sample job control, and output reports.
3. PTI shall provide a computer tape containing all the
Fire Station Location Package programs in source code
form along with test data. The programs shall become
the property of the City of San Bernardino to be used
in the future as needed.
4. PTI will assist local data processing staff in
installing the computer programs and running them with
test data, which will be accomplished during the
initial on-site visit. PTI will provide unlimited
technical support over the phone to support this task.
The City will be responsible for:
A. All data entry and processing services to
support the FSLP;
B. Data editing and network calibration to
be accomplished in conjunction with the local
staff.
C. Data editing and street network
calibration, in which the computer generated
response time estimates are validated, to be
accomplished in conjunction with local staff.
7. Policy inputs to guide data processing runs will be the
responsibility of the City.
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January 9, 1989
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8. Data editing and network calibration to be accomplished
in conjunction with the City staff.
D. Analysis of Existing Fire Services and Development .of
Alternative Plans
1. PTI will demonstrate how to use the FSLP output to
analyze strengths and weaknesses of current fire
protection services. This will' occur during the on-
site visit.
2. PTI will train staff in procedures for developing
alternative. fire station configurations within a
framework of policy constraints and assist them in
analysis of proposed plans.
3. PTI will provide response time objectives used by other
FSLP jurisdictions of similar size as a guide to staff
along with sample final reports and presentations.
4. Selection of a final recommended plan will be the
responsibility of City staff.
E. Presentation of Final Results
As part of the price of this contract, if requested PTI will
provide on-site assistance to the project team in presenting
final project results to elected officials, citizen groups, and
City employees, including attendance at one meeting.
III. MANAGEMENT PLAN
Responsibilities of the City of San Bernardino
City hereby assumes the following particular
responsibilities:
A. The City will appoint a single individual with the
authority to act as Project Leader for the FSLP
project. The project Leader will be responsible for
the timely performance of project work to be performed
by local staff, including data collection and analysis.
All work is to be performed in conformance with
requirements established by PTI for proper
implementation of the program.
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January 10, 1989
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B. City will implement the FSLP system in accordance with
Project Tasks Section of this Agreement.
C. City will devote or obtain such resources as are
necessary to complete the implementation in conformance
with the Task Chart. Such requirements shall be
provided by PTI to the Project Leader in writing, prior
to the commencement of any task requiring City staff
partic~pation.
IV ADDITIONAL SERVICE
A. Total on-site technical assistance shall not exceed two
(2) days. The on-site assistance shall be provided
through no more than one (1) site visit, except as
otherwise required by this Agreement.
B. PTI shall provide unlimited technical assistance by
telephone and letters throughout the first year of the
project.
IN WITNESS WHEREOF, the parties have hereunto set their hands and
seals and to a duplicate thereof this ___________~_day of
, 1988.
THE CITY OF SAN BERNARDINO
CITY OF SAN BERNARDINO
PUBLIC TECHNOLOGY, INC.
BY:
BY:
Mayor of the City of
San Bernardino
Title:
ATTEST:
City Clerk
APPROVED AS TO FORM AND
LEGAL CONTENT:
City Attorney
JFW:ss
January 9, 1989
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