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CITY OF SAN _RN~DINO -
REQUEST F~ COUNCIL ACTION
From:ANDREW GREEN, DIRECTOR OF FINANCE
Subject: DESTRUCTION OF RECORDS
Dept: FINANCE
Dete: NOVEMBER 4, 1988
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Synopsis of Previous Councilection:
Recommended motion:
ADOPT RESOLUTION
(~ Jj~
Signature
ContICt person: ANDREW GREEN. DIRECTOR OF FINANCF.
Phone: ~?h.7
Supporting deta etteched:
Werd:
FUNDING REQUIREMENTS:
Amount:
N/A
Source:
N/A
Finenee:
Council Notes:
1'7
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CITY OF SAN BERN~DINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
The records listed in Exhibit ".A" attachment are payroll, accounts receivable,
accounts payable, and general accounting records for the Finance Department.
They are quite bulky in size and take up space that can be utilized for other
purposes. There is no need to keep these records beyond aseven (7) year period.
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE FINANCE DEPARTMENT.
3
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
4 CITY OF SAN BERNARDINO AS FOLLOWS:
5
SECTION l. The Mayor and Common Council of the City of
6 San Bernardino do hereby approve the destruction by the Finance
7 Department of certain records, more particularly described in
8 Exhibit "A", attached hereto and incorporated herein as fully
9 as though set forth at length.
10 SECTION 2. It is hereby found and determined that the
11 records are no longer needed, and that they may be destroyed
12 pursuant to Government Code Section 34090, upon written consent
13 of the City Attorney.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at a
meeting thereof, held on
17 the
day of
, 1988, by the following
18 vote, to wit:
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21 NAYS:
AYES:
Council l-1embers
22 ABSENT:
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25 City'Clerk
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RESOLUTION A~lOVING THE DESTRUCTION OF ~TAIN RECORDS BY THE
FINANCE DEPA~ENT
1
The foregoing resolution is hereby approved this
day
2 of
, 1988.
EVLYN WILCOX, Mayor
City of San Bernardino
Approved as to form and legal content:
~ 1/e.-
ty Attorney
12 I consent to the destruction of the records described in
13 this resolution.
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.EXHIBIT "A"
commercial Check Registers dated prior to January 1, 1982
General Ledgers dated prior to January 1, 1982
Daily Cash Receipts d,ated prior to ,January 1, 1982
Invoices dated prior to January 1, 1982
Cash Receipt Summaries dated prior to January 1, 1982
Journal Vouchers dated prior January 1, 1982
Cash Transfers dated prior to January 1, 1982
Purchase Orders dated prior to January 1, 1982
Completed Work Orders dated prior to January 1, 1982
Time Cards dated prior to January 1, 1982
Account Payable Recaps dated prior to January 1, 1982
Accounts Payable Paid Claims dated prior to January 1, 1982
Transaction Registers dated prior to January 1, 1982
Payroll Registers dated prior to January 1, 1982
Spread Deduction Registers dated prior to January 1, 1982
Individual Deduction Registers dated prior to January 1, 1982
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