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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, 0 RIG: ; J A L Subject: Resolution authorizing
City Administrator execution of an agreement to jointly
fund the Consulting Services of
Dept: City Administrator's Office David Turch and Associates by and
between the City of San Bernardino,
Date: December 20, 2000 the Board of Water Commissioners
and the Economic Development
Agency and Resolution authorizing
the Mayor to execute an agreement
with David Turch and Associates.
Synopsis of Previous Council Action:
December 6, 1999 Council approved resolutions authorizing execution of an agreement
to jointly fund the consulting services of David Turch and Associates by and
between the City of San Bernardino, the Board of Water Commissioners and the
Economic Development Agency, and resolution authorizing the Mayor to execute
an agreement with David Turch and Associates for a one year period,
commencing in December 1999.
Recommended motion:
Adopt Resolutions.
#lit.
Signature
Contact person:
Fred Wilson
Phone: 5122
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount
Cost to the Citv General Fund --
$15,000, plus one-third of out-of-pocket
expenses, not-to-exceed $2,500.
Source: (Accl. No.) 001-092-5502
(Accl. Description) Non-Departmental--
Professional/Contractual Srvs.
Finance:~k~&~
Council Notes:
Agenda Item No. q
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject: Resolution of the City of San Bernardino authorizing the execution of an
agreement to jointly fund the federal representation services of David Turch and
Associates by and between the City of San Bernardino, the Board of Water
Commissioners of the City of San Bernardino, and the Community Development
Commission of the City of San Bernardino, and Resolution of the City of San Bernardino
authorizing execution of an agreement with David Turch for federal representation
services.
Background: In December 1999 the City, the Board of Water Commissioners and the
Economic Development Agency jointly funded an agreement with David Turch and
Associates to represent their interests in Washington, D.C. for the purposes of pursuing
federal grants, for monitoring and interpreting federal statutes and regulations affecting
the City, and to serve as an advocate for the City in connection with all relevant federal
activities.
The firm of David Turch and Associates was originally selected because the agency
represents the County of San Bernardino, IVDA, SBIAA and San Bernardino
Association of Governments (SANBAG); therefore, they were familiar with the issues
facing the region.
The current contract expired on December 21,2000. The Mayor is recommending the
extension of the contract for one year. There are no changes in the contract terms, and
the cost of the contract will be split between the City, the Water Department and the
Economic Development Agency. Billing for new contract will be effective following
execution of the agreement by both parties.
During the last year, David Turch and Associates has pursued the following on behalf of
the City of San Bernardino:
· Identifying funding opportunities for the Vision 2020 Project
· Pursue funding for the Santa Fe Depot
· Identify funding for other projects including Cultural Center, CATV production
equipment needs, and five level parking structure retrofit.
Turch and his staff were also helpful in providing information concerning grant
opportunities, keeping the City informed regarding the status of certain grant
applications, and answering general inquiries.
For 2001, a list of the City's funding priorities will be developed, with the priority on
funding for the Vision 20/20 project.
Fiscal Impact: The monthly retainer fee for the services of David Turch and Associates
is $3,750, to be shared equally by the City, the Water Department and the Economic
Development Agency. The City has budgeted to pay all fees to David Turch and
Associates in Non-Departmental Account 001-092-5502. Reimbursement from Water
and EDA was budgeted to be received in Revenue Accounts 001-000-4673 and 001-
000-4670, respectively. In addition, the firm shall be reimbursed for out-of-pocket
expenses and costs (i.e. travel expenses between the City of San Bernardino and
Washington, D.C., long distance telephone calls, express courier fees and postage)
incurred on behalf of the City of San Bernardino, Water Department, and Economic
Development Agency, in an amount not-to-exceed a total of $2,500 annually. These
costs are also to be paid equally by the Economic Development Agency, the Water
Department and the City.
Recommendation: Adopt resolutions.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
TO JOINTLY FUND THE CONSULTING SERVICES OF DAVID TURCH AND
ASSOCIATES BY AND BETWEEN THE CITY OF SAN BERNARDINO, THE BOARD
OF WATER COMMISSIONERS OF THE CITY OF SAN BERNARDINO, AND THE
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN
BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement to jointly fund the consulting services
of David Turch and Associates by and between the City of San Bernardino, the Board of Water
Commissioners of the City of San Bernardino and the Community Development Commission
of the City of San Bernardino.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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21 2001.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT TO
JOINTLY FUND THE CONSULTING SERVICES OF DAVID TURCH AND
ASSOCIATES BY AND BETWEEN THE CITY OF SAN BERNARDINO, THE BOARD
OF WATER COMMISSIONERS OF THE CITY OF SAN BERNARDINO, AND THE
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN
BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
,
,
~
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
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24 Approved as to
Form and legal content:
25
26 JAMES F. PENMAN,
City ttorney
27 By:
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Judith Valles, Mayor
City of San Bernardino
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RESOLUTION NO.
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO JOINTLY FUND THE CONSULTING SERVICES OF DAVID
TURCH AND ASSOCIATES BY AND BETWEEN THE CITY OF SAN BERNARDINO,
THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN
BERNARDINO, AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Executive Director of the Economic Development Agency of the
City of San Bernardino is hereby authorized and directed to execute on behalf of said Agency
an Agreement to jointly fund the consulting services of David Turch and Associates by and
between the City of San Bernardino, the Board of Water Commissioners of the City of San
Bernardino and the Community Development Commission of the City of San Bernardino.
SECTION 2. The authorization to execute the above referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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20 2001.
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25 By:
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RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO JOINTLY FUND THE CONSULTING SERVICES OF DAVID
TURCH AND ASSOCIATES BY AND BETWEEN THE CITY OF SAN BERNARDINO,
THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN
BERNARDINO, AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community
Development Commission of the City of San Bernardino at a meeting thereof, held on
the _ day of , 200 I, by the following vote, to wit:
Commission:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
I
I
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
Judith Valles, Chairperson
Community Development Commission of
the City of San Bernardino
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AGREEMENT TO JOINTLY FUND CONSULTING SERVICES
This agreement is entered into this _ day of , 2001, by and
between the City of San Bernardino ("City"), and the Board of Water Commissioners of the
City of San Bernardino ("Water Department"), and the Community Development Commission
of the City of San Bernardino ("EDA").
RECITALS
This agreement is made with reference to the following:
1. The parties have determined that it is advantageous to and in the best interest of the
Parties to engage a professional consultant for representation in Washington, D.C., for the
purposes of pursuing the obtaining of individual Federal grants; for monitoring and interpreting
Federal statutes and regulations affecting the Parties; and to serve as advocate for the Parties in
connection with all relevant Federal activities.
2. Pursuant to an informal understanding between the Parties, the City has retained the
firm of David Turch and Associates.
3. The Parties desire to share in the costs of said Consultant.
NOW, THEREFORE, THE PARTIES HERETO DO AGREE AS FOLLOWS:
I. TERM OF CONTRACT. This Contract shall be for a period of one year,
commencing on the date first above shown, and terminating one year thereafter, unless
otherwise extended by both Parties. This Contract may be terminated by any Party giving
thirty (30) days written notice prior to the end of the term, to the other Parties.
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2. COMPENSATION AND METHOD OF PAYMENT.
Compensation to David Turch and Associates is agreed to be Forty-five Thousand DoHars
($45,000) per year. Such compensation shall be paid by the City according to the foHowing
schedule: The first month's payment of Three Thousand Seven Hundred Fifty ($3,750) to
accompany this contract. Thereafter, payment shall be made at the rate of Three Thousand
Seven Hundred Fifty Dollars ($3,750) per month, and reimbursement shall be made to the City
by the remaining Parties, in arrears. The maximum amount to be paid by any Party shall not
exceed Fifteen Thousand DoHars, plus one-third of all out-of-pocket expenses and costs, as
described in this paragraph. David Turch and Associates shall be reimbursed for out-of-pocket
expenses and costs, including travel between the City of San Bernardino and Washington,
D.C., long distance telephone calls, express courier fees and postage, incurred on San
Bernardino's behalf, up to a maximum of$2,500 annually. David Turch and Associates shall
bill San Bernardino monthly for such expenses. The City of San Bernardino shall be
responsible for payment of invoices upon receipt, and shall be reimbursed one-third from the
remaining Parties in arrears.
When specific project assignments are given by the Mayor of the City of San
Bernardino, the City Administrator, the General Manager of the Water Department or the
Executive Director of the Redevelopment Agency, which go beyond the scope of the regular
services of the Consultant, payment for out-of-pocket expenses and costs shall be wholly the
responsibility of the Party making said assignments.
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3.
Notices given pursuant to this Agreement shall be in writing and deposited with
"'- 2 the United States Postal Service postage prepaid and addressed as follows:
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To the City
City Administrator
City of San Bernardino
300 North D. Street
San Bernardino, CA 92418
To the Water Department
General Manager
City of San Bernardino
Municipal Water Department
P. O. Box 710
San Bernardino, CA 92402
To the Community Development
Commission:
Agency Administrator
Economic Development Agency
City of San Bernardino
20 I North E Street, 3 rd Floor
San Bernardino, CA 92401
Nothing in this paragraph shall be construed to prevent the giving of notice by personal
servIce.
IN WITNESS WHEREOF the Parties have executed this Agreement on the day and
date first shown above.
ATTEST:
CITY OF SAN BERNARDINO
By:
By:
City Clerk
Judith Valles, Mayor
ATTEST:
CITY OF SAN BERNARDINO
BOARD OF WATER COMMISSIONERS
By:
By:
Stacey R. Aldstadt
Secretary
Warren Cocke,
President
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COMMUNITY DEVELOPMENT
COMMISSION
By:
Ann Harris
Assistant Secretary
APPROVED AS TO FORM AND
LEGAL CONTENT:
James F. Penman
City Attorney
Gary Van Osdell,
Executive Director
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH DAVID TURCH AND ASSOCIATES FOR FEDERAL
REPRESENTATION SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement with David Turch and Associates
regarding Federal Representation Services, a copy of which is attached hereto, marked Exhibit
I
"A" and incorporated herein by reference as though fully set forth at length.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
WITH DAVID TURCH AND ASSOCIATES FOR FEDERAL REPRESENTATION
SERVICES.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
,2001, by the following vote, to wit:
8
9 Council Members:
10 ESTRADA
AYES
NAYS
ABSTAIN ABSENT
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21 200 I.
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
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Judith Valles, Mayor
City of San Bernardino
Approved as to
25 Form and legal content:
26 JAMES F. PENMAN,
27 City A orney
By:
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PROFESSIONAL CONSULTING AGREEMENT
This agreement is between the City of San Bernardino, California (San
Bernardino) and David Turch and Associates (DTA) of Washington, D.C. Hereinafter, the
term "parties" shall refer to both San Bernardino and DTA jointly. Whenever used in this
document, the word agreement means contract; further, the words "firm (a)" or "company (ies)"
mean any business entity, association, institution or government agency.
1. PURPOSE
San Bernardino hereby engages the services of DT A to advise, counsel and represent
San Bernardino with, principally, but not limited to its affairs with the Legislative and
Executive Branches of the Federal Government. DTA agrees to promote and represent the best
interests of San Bernardino by acting as a liaison between the City and members of Congress,
Congressional Committees and staff, the Executive Branch and other federal officials. In this
capacity, DT A will be responsible for, but is not limited to providing San Bernardino with a
federal legislative action agenda to be used as a basis for all federal funding requests;
identifying and pursuing federal funding programs for San Bernardino programs; and notifying
San Bernardino oflegislation, reports, hearing testimony and/or relevant regulatory activities
that will impact its programs and operations. DTA further agrees to provide San Bernardino
regular reports, outlining the status of all current and future work to be performed on behalf of
the City.
DT A will obtain the written and prior consent of San Bernardino in the event that DT A
assigns or subcontracts any portion of its services it has agreed to provide San Bernardino as
outlined in this agreement. DT A also agrees to comply with any and all laws, statutes, and
regulations applicable to the services it will provide San Bernardino, including but not limited
EXHIBIT "A"
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to, all reporting requirements imposed by law. All services provided by DT A will be on a non-
exclusive basis.
2. TERM OF CONTRACT.
This Contract shall be for a period of one year, commencing on the date of execution,
and terminating one year thereafter, unless previously modified, amended, or cancelled by the
written mutual consent of the parties.
3. CANCELLATION
This contract may be terminated by either party in writing and delivered by first class
mail. Such cancellation shall take effect at the end of the last calendar day of the month
following the month when the notification of cancellation was received.
4. COMPENSATION
a. OrdinarY:
Compensation from San Bernardino to DT A is agreed to be Forty-five
Thousand Dollars ($45,000) per year. Such compensation shall be paid according to
the following schedule:
The first month's payment of Three Thousand Seven Hundred Fifty
($3,750) must accompany this contract signed by the parties.
Thereafter, San Bernardino agrees to pay DT A a monthly payment of
Three Thousand Seven Hundred Fifty Dollars ($3,750) without additional notice or
demand, on or before the fifteenth day of each calendar month beginning on or before
February 15, 200l.
b. Exoenses:
San Bernardino agrees to reimburse DT A for all ordinary and reasonable
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expenses incurred on its behalf, up to $2,500 annually. DT A agrees to bill San
Bernardino monthly for such expenses, such billing to be mailed on or before the fifth
day of each calendar month. Such expense statements are agreed to be paid by San
Bernardino on or before the first day of the calendar month following such billing.
c. CANCELLATION:
Should this agreement be canceled at the option of San Bernardino, San
Bernardino agrees to pay a "drop fee" of 15% of the remaining value of the full year of
this contract, had this contract remained in full force and effect. San Bernardino further
agrees to pay all necessary and reasonable expenses directly associated with the
termination of this agreement or to fulfill commitments previously made on behalf of
San Bernardino pursuant to this agreement. DT A agrees to document all such expenses
incurred on San Bernardino's behalf prior to its obligation to pay.
5. CONFIDENTIALITY AND CONFLICT
DT A has an established policy regarding the confidentiality of their clients. This policy
extends to the information received regarding a specific project as well as information of a
more general nature concerning a client's activities. Therefore, DT A agrees as an extension of
the existing policy to hold confidential San Bernardino's affairs from the surrounding or
overlapping public jurisdictions as well as from other clients. DT A further agrees to treat any
and all information provided by San Bernardino for the purposes of this contract, as
confidential, unless otherwise directed by San Bernardino.
DT A also agrees, during the term of this contract, that it will not engage in San
Bernardino's political process or make political contributions to any current or potential City
Council members running for any elected City office within San Bernardino.
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6. DISPUTES
This contract shall be construed in accordance with the laws of the State of California.
Notwithstanding the above, any controversy or claim arising out of or relating to this contract
or breach thereof, may, by mutual consent of the parties, be settled by arbitration in accordance
with the commercial rules of the American Arbitration Association, and judgement upon the
award be rendered by a court within the County of San Bernardino.
7. DEFAULT
In the event that San Bernardino defaults and referral is made to an attorney for
collection, DT A may terminate the confract by providing written notice of termination for
breach to San Bernardino, whereupon DTA shall have no further obligation to San Bernardino
notwithstanding any provision of this contract to the contrary. San Bernardino further agrees to
pay any and all of DT A's attorney fees and costs of litigation.
In the event that DT A breaches this contract, San Bernardino may terminate the contract
by providing written notice of termination for breach to DT A, whereupon San Bernardino shall
have no further obligation to DT A notwithstanding any provision of the contract to the
contrary. DTA further agrees to pay any and all of San Bernardino's attorney fees and costs of
litigation. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of City shall be considered as "attorney's fees" for the
purposes of this paragraph.
8. FAILURE TO ENFORCE
The failure of DTA or San Bernardino to insist upon strict performance of any of the
terms and conditions herein shall not be deemed a waiver of any rights or remedies that DT A or
San Bernardino may have and shall not be deemed a waiver of any subsequent breach or
default in the terms and conditions herein contained.
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9. INDEMNIFICATION
DT A shall indemnity, defend, and hold hannless the City, its officers, employees and
agents (including, without limitation, reasonable costs of defense and reasonable attorneys'
fees) arising out of or related to City's performance of this agreement, except that such duty to
indemnity, defend and hold harmless shall not apply where injury to person or property is
caused by City's willful misconduct or negligence. City shall indemnity, defend and hold
hannless DTA, its officers, employees and agents (including, without limitation, reasonable
costs of defense and reasonable attorney's fees) arising out of or related to Consultant's
performance of this Agreement, except that such duty to indemnity, defend and hold hannless
shall not apply where injury to person or property is caused by Consultant's willful misconduct
or negligence. The costs, salary and expenses of the City Attorney and members of his office
in enforcing this Agreement on behalf of City shall be considered as "attorney's fees" for the
purposes of this paragraph.
10. INSURANCE
While not restricting or limiting the foregoing, during the term of this agreement,
Consultant shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
Worker's Compensation coverage, and shall file copies of said policies with the City's Risk
Manager prior to undertaking any work under this Agreement. City shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the City shall require the insurer to notity City of any change or
termination in the policy.
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11. ENTIRE AGREEMENT
This agreement supersedes any and all other agreements, either oral or in writing
between the parties with respect to the subject matters herein. This contract may be modified
or amended at any time only by the mutual consent of the parties, and shall be effective only if
it is in writing and signed by all parties. Any modification or amendment to the contract shall
become a permanent part of this agreement. The agreement may be executed in any number of
counterparts, each of which shall be an original, but all of which shall together constitute one
and the same instrument.
12. PROCLAMATION AND CERTIFICATION
The persons, or any of them, whose signatures are affixed to this document on behalf of
their companies do proclaim, certify and affirm that they have entered into this agreement
freely in accordance with the by-laws of their firm and that their signatures are genuine and that
they are authorized, directed and empowered by and on behalf of their firm, and in its name, to
execute this contract on such terms and conditions as are stated herein. The contract shall be
binding upon San Bernardino and DT A and their successors and/or assigns.
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ON AGENDA ITEM #9, I MOVE TO ADD THE FOLLOWING PHRASE AFTER THE
WORD "CONSULTANT' ON PAGE 2, LINE 22 OF THE AGREEMENT TO JOINTL Y FUND
CONSUL TING SERVICES:
"(A COpy OF THE PROFESSIONAL CONSULTING AGREEMENT
SETTING FORTH THE REGULAR SERVICES IS ATTACHED
HERETO AS EXHIBIT "A" AND INCORPORATED HEREIN BY
THIS REFERENCE AS IF SET FORTH IN ITS ENTIRETY)"
ON AGENDA ITEM #10, I MOVE TO 1\DD THE FOLLOWING PHRASE AFTER THE
WORD "CONSULTANT" ON PAGE 2, LINE 21 OF THE AGREEMENT TO JOINTLY FUND
CONSULTING SERVICES:
"(A COPY OF THE SERVICES AGREEMENT SETTING FORTH
THE REGULAR SERVICES IS ATTACHED HERETO AS EXHIBIT
"A" AND INCORPORATED HEREIN BY THIS REFERENCE AS
IF SET FORTH IN ITS ENTIRETY)"
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January 12, 2001
David Turch and Associates
517 2nd Street NE
Washington, DC 20002
Dear Sir,
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bernardino
adopted Resolution 2001-9 - Resolution authorizing the Mayor to execute an agreement with
David Turch and Associates for federal representation services.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
Michelle Taylor
Senior Secretary
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 12, 2001
TO:
Gary Van Osdel, Executive Director
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution CDC/200l-3
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bernardino
adopted Resolution CDC/2001-3 - Resolution authorizing the execution of an agreement to
jointly fund the consulting services of David Turch and Associates by and between the City of
San Bernardino, the Board of Water Commissioners, and the Community Development
Commission.
Enclosed are three (3) original agreements. Please sign where indicated on the agreements and
return the agreements to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and contract wiD be nuD and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
Signed:
the above mentioned documents.
Date:
1/1"2_ /P/
/ '
. -
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 16, 2001
TO:
Warren Cocke, President
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2001-8
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bernardino
adopted Resolution 2001-8 - Resolution authorizing the execution of an agreement to jointly
fUnd the consulting services of David Turch and Associates by and between the City of San
Bernardino, the Board of Water Commissioners, and the Community Development Commission.
Enclosed are three (3) original agreements. Please sign where indicated on the agreements and
return to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Signed: 7rl~ (J Q/WY1
Date: / - ! h -0 I
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
March 6, 2001
TO:
Marty Aaron, Executive Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-8 - Agreement to Jointly Fund the Consulting Services of David
Turch and Associates
Our office has not received the signed documents referenced above. If the documents have been
signed, please forward them to the City Clerk's Office; otherwise, please advise me of their
status.
If you have any questions, please call me at ext. 3206.
.,
~
"
Taylor_Mi
To:
Cc:
Subject:
Sanchez_Ap
Aaron Ma
Resolution 2001-8 and 2001-10
April,
The original agreements I spoke with you about (agreements to jointly fund the consultinz. services of David Turch
and Associates, and Strategic Education Services) have not been located. Can you please forward me signed copies
of the two agreements for our files in the City Clerk's Office.
If you the original agreements are later located, can you please forward them to me.
Thanks,
Michelle Taylor (Legardy)
Sr, Secretary, City Clerk', Office
~OfU384'5002, ext, 3206
:A OR MI(fJ)(":! ~AN.RFRNARn'Nn CA (!f)
1
. ,
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 1- ')>-0\ Item #
Vote: Ayes \ - '\ Nays.e
Change to motion to amend original documents:
erA
Resolution # LCD \ - g
Abstain $ Absent B-
Sa:: 'ZQ:)\,-q LCC/zWI-'?,
, I
1- 'i--~ I,
N ullN oid After: 100 Vf"'r>
Reso, # On Attachments: ,./
Contract term:
Note on Resolution of Attachment stored separately:-=
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: =
Date Sent to Mayor: \ --9- 0 \
Date of Mayor's Signature: 1-\ 0 -0\
Date ofClerk/CDC Signature: 1-\ 0'0 \
Reso. Log Updated: ./
Seal Impressed: ./
Date MemolLetter Sent for Signature: I - 1"2-0 \
~Reminder Letter Sent o!J.38tli day: 3-'--0 \
90 Day Reminder Letter Sent on 45th day:
See Attached: ,/ Date Retumed.:dS--oJ .Lc.op~ Cllt~)
See Attached: .,/
See Attached:
Request for Council Action & Staff Report Attached: Yes ,/
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated mc Personnel Folders (5557): Yes
Updated Trame Folders (3985, 8234, 655, 92-389): Yes
No By
No ~ By
No -4- By
No ~ By
No JI By
Copies Distributed to:
City Attorney /
Parks & Rec,
EDA
-
Water ,/
,/
Finanee
,/
MIS
Code Compliance Dev. Services
Police Public Services
Others: Mrr,,'() ,
Notes:
'bQ I J It':'" I ~' "-e(M.>^" {)(JIlU.~R ",Ei) /( r l>..I-...nL \')r~rr, - CClPl (\ "[ .
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. ete.)
Ready to File: _
Date:
. .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Reso. # On Attachments: ~
Contract term:
q c... Resolution # LCD l . q
Abstain.G- Absent/8
<:"1-0 Leol -'is crrJ?tD(<2,
I ,
3-Q-<o\
NulVVoid After:lcbDAj S.
Meeting Date (Date Adopted): 1- 'i -0 \ Item #
Vote: Ayes 1-" Nays.G-
Change to motion to amend original documents:
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -
Date Sent to Mayor: \ - q - a \
Date of Mayor's Signature: 1-10' C I
Date of Clerk/CDC Signature: \- \ O. 0 i
Reso. Log Updated:
Seal Impressed:
,/
,/
Date MemolI etter Sent for Signature: 1- 1"2.-0 \
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ~ Date Returned: :J .;; -() \
See Attached:
See Attached:
Request for Council Action & Staff Report Attached: Yes ./ No By
Updated Prior Resolutions (Other Than Below): Yes No-L By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No 0/ By
Updated CDC Personnel Folders (5557): Yes No ,; By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No I By
Copies Distributed to:
City Attorney /
Parks & Rec.
_ EDA
Water ,/
,/
Finance
Mrnlr\
,/
MIS
Code Compliance Dev. Services
Police Public Services
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File: enf
Date: f)'d-o,
" .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ,- '1; -0 \
Vote: Ayes i -il Nays
Change to motion to amend original documents:
Item # 3 {l,
B-
Resolution # C' cr. / '} ['() I - ?,
.
.8-
Absent &
S:i:E '2.00 \ - '?s', ZCO I - 9
~-9-o,
NullNoid After: <o6-tJ A'p
Abstain
Reso. # On Attachments:
V'
Contract term:
-
Note on Resolution of Attachment stored separately: -'=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
-
See Attached: --=--
Date Sent to Mayor: i - '1- 0 i
Date of Mayor's Signature: 1-10'-0\
Date of Clerk/CDC Signature: \ - \ Do 0 \
Reso. Log Updated: V
Seal Impressed: ~
Date MemolI .eller Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
t- i '2-() \
See Attached:./' Date Returned: 1- 17 -C) I
See Attached:
See Attached:
Request for Council Action & Staff Report Attached: Yes 1 No By
Updated Prior Resolutions (Other Than Below): Yes No ./ By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ....L.. By
Updated CDC Personnel Folders (5557): Yes No V By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No/ By
Copies Distributed to:
City Attorney ./'
Parks & Rec.
Water
EDA V
....-- Others:
Finance V
f'\:Om If) .
MIS
Code Compliance Dev, Services
Police Public Services
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File:_
Date: