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Home My WebLink About20-Public Services .. , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director OR'I"\ U " L ;i\..1"~d Subject Resolution authorizing a one-year purchase order in for the processing of residential and commercial green wastes and organics to Inland Empire Composting of Colton, California in the amount of $20 per ton Dept: Public Services Date: January 4, 2001 Council Meeting Date: January 22,2001 Synopsis of Previous Council Action 2/9/95 12/18/00 Reso 95-29 Tabled Agreement with California Bio-Mass for green material processing Request for three month extension of Agreement with California Bio-Mass Recommended Motion: Adopt resolution ~4HJ Lynn Merrill Contact person: Lynn Merrill Phone: 5140 Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: Estimated amount of $500,000 Source Dump Fees 527-412-5179 527-413-5179 ~/~~ Council Notes: // ~!tJ( Agenda Item No. 6l 0 , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution authorizing a one-year purchase order for the processing of residential and commercial green wastes and organics to Inland Empire Composting of Colton, California in the amount of $20.00 per ton. BACKGROUND On February 9, 1995, the Mayor and Common Council authorized the execution of an agreement with California Biomass for the provision of green material processing (Resolution 95-29). This agreement provided for a two-year base term with three, one-year options. This contract expired on December 31, 2000. At the December 18, 2000 Council meeting, the Mayor and Common Council tabled a request for a three-month extension of the existing contract with California Biomass. Staff originally expected to issue a Request for Proposal for processing of green waste and organics that originated from the City's residential and commercial collection operations. Staff researched all available composting facilities within a 15-mile radius of the City and identified four vendors that may have been qualified to perform the desired services. These potential vendors include California Biomass (Bloomington), Inland Empire Composting (Colton), One-Stop Nursery Supply (Redlands) and CST Organic Recycling (San Bernardino). As a result of the Mayor and Common Council's December 18th action, staff investigated the remaining three vendors. Of the three vendors, only Inland Empire Composting has the available capacity, capability and pennitting to handle the volume of green wastes collected by the residential and commercial refuse collection operations. Staff spoke with Mr. Louie Omly of One-Stop on Monday December 18th and he stated that they do not have the capacity to handle this volume of materials, with the level of contamination that is present. Also on December 18th, staff spoke with Chuck Smith of CST who stated that he also did not have the required permits or capacity to handle the materials. Staff toured Inland Empire Composting on December 14th and detennined that they have sufficient operational capability to handle and process this material. Staff also visited One-Stop on December 15th, and CST on December 19th. Based on staff's investigation of available facilities that are capable of handling this material, staff is recommending that a purchase order with a $20 per ton unit price be issued to Inland Empire Composting as the most qualified vendor for this service. This action is qualified per Purchasing Code 3.04.010.B-3 "Purchases approved by the Mayor and Common Council... ... ". A one-year period would allow sufficient time for other potential vendors to be positioned to effectively compete for this service. Inland Empire Composting forwarded a written estimate dated December 22, 2000 of $20.00 per ton (attached). This is lower than the $22.70 per ton that the City contracted to pay to California Biomass under the existing contract. Because of the conclusion of the existing contract on December 31, 2000 and the need to maintain capability to process green wastes collected, a purchase order in the amount of $16,000 was issued to Inland Empire Composting located at 1951 West Key Street, Colton, California 92324. , FINANCIAL IMPACT The one-year cost of processing green waste is estimated at $500,000 to process the estimated 25,000 tons of residential and commercial green waste collected; however actual costs are dependent upon actual tonnage collected; therefore the cost is set at $20.00 per ton. Funds for this requisition are contained in the FY 00-01 Refuse Fund under 527-412-5179 and 527-413-5179, DumplWaste Fees. Funds for FY 01-02 will be subject to Council authorization. RECOMMENDATION Adopt resolution. 2 , ~"-' ,,-' -- '....... 16 17 18 19 20 21 22 23 24 25 26 27 28 (CtG\pW '-.~ - 1 2 3 4 5 6 7 8 9 10 11 12 Resolution No, RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A ONE-YEAR PURCHASE ORDER FOR THE PROCESSING OF RESIDENTIAL AND COMMERCIAL GREEN WASTES AND ORGANICS TO INLAND EMPIRE COMPOSTlNG OF COLTON, CALIFORNIA IN THE AMOUNT OF $20.00 PER TON. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Purchasing Manager of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City a one-year purchase order with an estimated amount of $500,000 to Inland Empire Composting for the processing of residential and commercial green waste and organics. The said purchase order shall be for a $20 per ton unit price as per the written estimate of Inland Empire Composting on Attachment 1. 13 SECTION 2. The authorization to execute the above referenced Purchase Order 14 is rescinded if it is not issued within sixty (60) days of the passage of this resolution. 15 I I I I I IIIII I I I I I I I I I I I I I I I I I I I I I I I I I IIIII I I I I / I I I I I I I / I I I I I I I January 4. 2001 ,,",,,,""" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 "- ,-" "--- --- RESOLUTION OF THE CITY OF SAN BERNARDINO AU1HORlZING A ONE-YEAR PURCHASE ORDER FOR THE PROCESSING OF RESIDENTIAL AND COMMERCIAL GREEN WASTES AND ORGANICS TO INLAND EMPIRE COMPOSTING OF COLTON, CALIFORNIA IN THE AMOUNT OF $20.00 PER TON. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the Gty of San Bernardino at a meeting thereof, held on the day of ,2001, by the following vote, to wit: Council Members: Ayes N.m Abstain Absent ESTRADA LIEN McGINNIS SCHNETZ SUAREZ ANDERSON McCAMMACK Rachel Clark, City derk City of San Bernardino The foregoing resolution is hereby approved this day of , 2001. Approved as to form and Legal content; James F. Penman, City Attorney Judith Valles, Mayor City of San Bernardino .rr ),~ January 4, 2001 2 ~(Q)~V r' '- INLAND COMPOSTlNG & ORGANIC RECYCLING I 95 I W. KEY 5lREET COLTON, CAlIFORNIA 92324 (909)684-7336 FAX; 684. I 635 December 22, 2000 Lynn Merrill Director, Public Services Department City of San Bernardino 300 North "D" Street San Bernardino, CA 92418-0001 RE: Processing Rate Structure, greenwaste diversion Dear Mr. Merrill: Thank you for the information regarding the specifics of greenwaste, curbside collection in the City's diversion program. After reviewing that data we feel confident in our ability to process and return to beneficial reuse the organic waste stream in San Bernardino. This would include all classes of materials such as greenwaste, all palm waste and wood. Commercial organic material may be handled on an individual Customer basis, dependant on the exact composition of that particular waste. Hours of Operation: 7am to 5pm Monday thru Friday. Early or late arrivals may be accommodated if needed. "- Tipping Fee: $20.00 per ton, regardless of material class. Contaminate Collection 6 five yard bins Non compostable or contaminate content of the curbside collection has been indicated to be as high as 10%. This equates to a weekly contaminate load of 40 tons of trash that must be landfilled. We clean all of the waste stream before further processing and require that your trucks return the contaminates to a proper disposal facility. Based on the this level of pollution separation we would request a minimum of six (6), five yard bins for the separation, collection and removal of this trash. These could all be emptied on a single day of your scheduling, each week. Ifwe fmd f!1at the contamination level is other than the expected amount we may request a different number of bin; at a later time Billing terms would be according to the standard practice of the City of San Bernardino Finance Department. If you have any further questions or the need for additional information please contact me at your convenience. - 5 11 :~.'" !J J ?? 1:-;0 (".n .., '..1 <.v......;, .....1 Respectfully yours, ...5-~ Jim Sullivan President - Oi:::/~ii)>.:':j"";";,:,';'/ ~!:.' " ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): I - "is -0 \ Item # Vote: Ayes i - 'I Nays ,e Change to motion to amend original documents: - LO Resolution # LOnl- ~ Abstain k:7 Absent-e. Reso. # On Attachments: ~ Contract term: 3-'1-0, NullNoid After: leG OA'j.l Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY Date: See Attached: - Date Sent to Mayor: 1- 9- 0 "\ Date of Mayor's Signature: 1-\ 0-0 I Date of Clerk/CDC Signature: \ -,0-0 \ Reso. Log Updated: Seal Impressed: ,/ ./ '-. Date er Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: ched: Date Returned: Request for Council Action & Staff Report Attached: Yes ./' No By - Updated Prior Resolutions (Other Than Below): Yes No ,/ By Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ---L.. By Updated CDC Personnel Folders (5557): Yes No v By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ./ By - Copies Distributed to: City Attorney ,/ Parks & Rec. Code Compliance Dev. Services EDA Finance ,/' MIS Police Public Services ,/ Water Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l Ready to File: ~ Date: 1-1<.-0 \