HomeMy WebLinkAbout35-Parks and Recreation
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C~Y ~FSAN BERNARD~O - REQUM FOR COUNCIL ACTIdN
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From: Annie F. Ramos. Director
aEC'9. - "eMt1'- 0fa6ject: ADOPT A RESOLUTION APPROVING AN AGREEMENT
. 26 WITH ROLLING START, INC. RELATING TO
P"". ,,,,,,ti,, & C_", 1!e9'...."ih .. ~ FINANCIAL ASSISTANCE FOR FIS~
1989-1990.
March 30. 1989
lJept:
Date:
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Synopsis of Previous Council action:
August 17, 1987 - Resolution approved authorizing execution of Agreements relative
to financial assistance for Fiscal Year 1987-88; set limits for
funding by City for service organization to no more than three
(3) years.
August 15. 1988 - Resolution No. 88-316 adopted for 1988-89 financial assistance.
Recommended motion:
Adopt the Resolution.
fhAdA'~ ~~ ~
Signature
Conlact perlOn: Ann i e F. Ramos Phone:
Supporting data auached: Staff Report, Resolution & Agreement Ward:
FUNDING REOUIREMENTS: Amount: $1.836
5030
N/A
Source:
(ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION) Parks, Recreation & Community Services
Flnance:/'l~ ~.
Profes./Contractural Services
Council Nolel:
Agenda Item No.3 .;-
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cWv C. SAN BERNARD"O -
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REQUEltr FOR COUNCIL ACTRSN
ADOPT A RESOLUTION APPROVING AN AGREE- STAFF REPORT
MENT WITH ROLLING START, INC. RELATING
TO FINANCIAL ASSISTANCE FOR FISCAL YEAR
1989-1990.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period:
TOTAL
1987-88 1988/89 1989/90
Actual Actual Proposed
$ 5,976 $ 3,984 $ 1,992
5,724 3,816 1,908
7,260 4,836 2,412
11 ,928 7,956 3,972
5,520 3,684 1,836
2,160 1,440 720
5,100 3,396 1,704
16,332 10,884 5,448
$60,000 $39,996 $19,992
be receiving funding through this
Recipient
Casa Ramona, Inc.
Senior Citizens Program
Emergency Food & Medical
Supportive Services
Boys & Girls Club
Rolling Start, Inc.
Merri-Mixers, Inc.
Frazee Community Center
Family Services Agency
By 1990/91, none of these organizations would
Department's budget.
Each of the above organizations has submitted their proposal for 1989/90. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of Resolution.
Mdrch 30, 1989
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH ROLLING START, INC. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL
1 YEAR 1989-1990.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Rolling Start,
Inc. relatin9 to financial assistance for fiscal year 1989-1990, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein -by
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reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void
and of no further effect if the agreement is not executed by both parties and
returned to the office of the City Clerk within 60 days followin9 effective
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date of the resolution.
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I HEREBY CERTIFY that the fore90in9 resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the
by the following vote, to wit:
1989,
day of
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AYES:
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NAYS:
ABSENT:
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City Clerk _
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t'larch 30, 1989
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH ROLLING START, INC. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL
YEAR 1989-1990.
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The foregoing resolution is hereby approved this
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day of
, 1989.
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Evlyn Wilcox, Mayor
City of San Bernardino
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Approved as to form
and legal content:
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ttorney
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~larch 30, 1989
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A G R E E MEN T
(Community Service Organization)
THIS AGREEl1ENT is entered into effective as of July 1, 1989, at San
Benrardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Rolling Start, Inc., a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures authorized
by this agreement are for a valid municipal public purpose. The purpose is to
provide counseling and mental' health services, transportation to and from
medical appointments, assistance with social security problems, home problems,
etc. for senior citizens.
2. Payment. City shall pay to Service Organization the total sum Of
ONE THOUSANO EIGHT HUNDRED THIRTY-SIX DOLLARS ($1,836), for the term of this
agreement, payable in twelve monthly installments of ONE HUNDRED FIFTY-THREE
DOLLARS ($153). Monthly payments shall be paid on or before the 5th day of
each month.
3. Term. This agreement shall cover the period from July 1, 1989 through
June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be used
by it solely for the purpose set forth in Paragraph 1 (b) of this agreement
and in accordance with the budget submitted to the City, a.copy of which is
attached hereto as Exhibit "I" and by this reference made a part hereof.
A variation in the itemization of costs, as set forth in the proposed budget,'
not to exceed ten percent (10%), shall be allowed, provided the prior written
approval of the Director of Parks, Recreation and Community Services of City
March 30, 1989
Page 3
Exhibit ",I),"
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is obtained. At the end of the term, all unexpended funds shall be returned
to City by Service Organization.
5. Accounting. Prior to the final payment under this agreement, and
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at such other times as may be requested by the City Administrator or Director
of Finance of City, the Service Organization shall submit to the City Adminis-
trator, with a copy to the Director of Finance, an accounting of the proposed
and actual expenditures of all revenues accruing to the organization for the
fiscal year ending June 30, 1990. Quarterly reports shall be forwarded for
review by the Director of Parks, Recreation and Community Services Department.
Quarterly reports shall be compared with original budget proposal. Financial
records shall be maintained by Service Organization in accordance with generally
accepted accounting principles, in a manner which permits City to trace the
expenditures of the funds. All books and records of Service Organization
are to be kept open for inspection at any time during the business day by the
City or its officers or agents.
6. Services Available to Residents. The services of Service Organiza-
tion shall be made available to residents and inhabitants of the City of San
Bernardino. No person shall be denied service because of race, color, creed,
age, or sex. Service Organization shall have and comply with ,Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charges. City reserves the right to require
Service Organization to obtain the prior written approval of City of any
charges or fees to be charged by Service Organization, and of any rules and
regulations governing the services.
8. Application for Other Funding. No Service Organization will be
funded by the City for more than a total of three years. Service Organization
must apply for funds from other sources. Evidence of the application shall
be made available to City prior to any consideration for further funds for the
t1a rch 30, 1989
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next fiscal year. Receipt of any revenue from such other sources during this
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fiscal year must be reported immediately to the Director of Parks, Recreation
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and Community Services.
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9. Temporary Withholding. The.Director of Parks, Recreation and
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Community Services, with the concurrence of the Mayor and Common Council, is
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authorized to temporarily withhold or to terminate the payment of funds to
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Service Organization when the Director determines that any violation of the
agreement has occurred. Funds shall be withheld until the violation is
corrected to the satisfaction of the Director and Mayor and Common Council.
10. Hold Harmless. Service Organization agrees to indemnify and save
harmless the City and its employees and agents from all liabilities and charges,
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expenses (including counsel fees), suits or losses, however occurring, or
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damages arising or growing out of the use or receipt of funds paid under this
14 agreement, and all operations under this agreement. Payments under this agree-
15 ment are made with the understanding that the City is not involved .in the
. 16 performance of services or other activities of Service Organization. Service
17 Organization and its employees and agents are independent contractors and not
18 employees or agents of City.
19 11. Standards. Service Organization agrees to comply with the provisions
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of "Section 1. Recommendations", of a portion of a report entitled "Report
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of the Special Council Subcommittee for Social Service Funds" dated and adopted
on February 18, 1975, and on file in the office of the City Clerk of City,
a copy of which has previously been provided to Service Organization. All
l'eferences to Human Services Department and/or Director 'are now referred to as
"Parks, Recreation and Community Services Department and/or Director".
12. Terminatlon. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate ten
1',1arch 30, 1989
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days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by written
agreement signed by both parties and failure on the part of either party to
enforce any provision of this agreement shall not be construed as a waiver of
the right to compel enforcement of any provision of provisions.
14. Assignment. This agreement shall not be assigned by Service Organ-
ization without the prior written consent of City.
15. Notices. All notices herein required shall be in writing and de-
livered in person or sent by certified mail, postage prepaid, addressed as
fo 11 ows:
As to City:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
As to Service Organizations:
Kathy L. Ambrosio, Coordinator
Rolling Start, Inc.
443 West 4th Street
San Bernardino, CA 92401
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be made
in writing between the parties and attached to the agreement.
DATED
ATTEST:
CITY OF SAN BERNARDINO
By
Evelyn Wilcox, Mayor.
City of San Bernardino
City Clerk
Harch 30, 1989
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Approved as to form
and legal content:
March 30, 1989
Page 7
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