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HomeMy WebLinkAbout40-Parks and Recreation - CI'fV OF SAN BERNARDQo - REQUM FOR COUNCIL ACT IN ADOPT RESOLUTION APPROVING AN AGREEMENT WITH CASA RAMONA, INC. (FOOD AND MEDICAL PROGRAM) RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-1990. ~rom: Annie F. Ramos, DirectWE0'G.-ABMttl. 6Ff. Subject: Oepl Parks, Recreation and c.uWfYl~e~l9s27 Dale Ma rch 30, 1989 SynopsIS of Previous Council action: August 17, 1987 _ Resolutions approved authorizing execution of Agreements re- lative to financial assistance for FY 87-88; set limits for funding by City for service organization to no more than three (3) years. August 15, 1988 _ Resolution #88-310 adopted for 1988-89 financial assistance. Hecommended motion: Adopt the Resolution. ~A~~ ~-~ 'Signature Contact perlon: Anni e F. Ramos Phone: 5030 Supporting data attached: Staff Report. Resolution & Agreement Ward: N/A FUNDING REOUIREMENTS: Amount: $1,908 Sourca: (ACCT. NO.) 001-381-53150 (ACCT. DESCRIPTION) Parks. Recreation & Community Services Profes. /Contractura 1. Servi ces Flnence:/~.L'....r: ~~ Council Nota.: Agende Item No. 40 n cut.' - ....... CI~Y ~ SAN 8ERNARDI~ - REQUEsf FOR COUNCIL ACTI" ADOPT RESOLUTION APPROVING AN AGREEMENT STAFF REPORT WITH CASA RAMONA, INC. (FOOD AND MEDICAL PROGRAM) RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-1990. During the 1987-88 City budget hearing, this Department was directed to fund social service organizations for not more than three years and to reduce each recipient's grant by one-third each year. These funds were intended to assist the recipients as they sought funding from other sources to continue their programs. Accordingly, the following is a schedule for social services funding for a three year period: . Recipient 1987/88 Actual Casa Ramona, Inc. Senior Citizen Program Emergency Food & Medical Supportive Services Boys & Girls Club Rolling Start, Inc. Merri-Mixers, Inc. Frazee Community Center Family Service Agency $ 5,976 5,724 7,260 11,928 5,520 2,160 5,100 16,332 $60,000 TOTAL 1988/89 Actual $ 3,984 3,816 4,836 7,956 3,684 1,440 3,396 10,884 $39,996 1989-90 Proposed $ 1,992 1,908 2,412 3,972 1,836 720 1,704 5,448 $19,992 By 1990/91, none of these organizations would be receiving funding through this Department's budget. Each of the above organizations has submitted their proposal for 1989/90. Their proposed social services are the same as in previous years. The funding provided by the City is integrated into their respective budgets and assists in offsetting their operating costs in all areas from salaries to transportation and utilities. Recommend adoption of Resolution. March 30, 1989 ".'" ,,'l - - f"", '-' ,j RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR 3 FISCAL YEAR 1989-1990 (FOOD & MEDICAL PROGRAM). 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 (, SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an agreement with Casa Ramona, Inc. relating to financial assistance for fiscal year 1989-1990, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expi re and be void and of no further effect if the agreement is not executed by both parties and returned to the office of the City Clerk within 60 days following effective 7 8 9 10 II 12 13 date of the resolution. 14 15 1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the . Mayor and Common Council of the City of San Bernardino at a 16 meeting thereof, held on the 1989, day of 17 by the following vote, to wit: 18 AYES: Council Members 19 20 21 NAYS: ABSENT: 22 13 24 City Cl erk 25 26 27 28 March 30, 1989 Page 1 ". 2 3 4 5 6 7 8 9 10 11 12 13 14 . 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - -- 1""--. ...._ ~ "J RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-1990 (FOOD & MEDICAL PROGRAM). The foregoing resolution is hereby approved this day of Approved as to form and legal content: March 30, 1989 Page 2 , 1989. Evlyn Wilcox, Mayor City of San Bernardino - - , ~.~ ~ ~ 10 11 12 13 14 15 16 2 ~~RII!iIJ:!I (Community Service Organization) THIS AGREEMENT is entered into effective as of July I, 1989, at San 3 4 Bernardino, California, between the City of San Bernardino, a municipal 5 corporation, referred to as "City", and Cas a Ramona, Inc., a nonprofit com- munity service organization, referred to as "Service Organization". 6 7 City and Service Organization agree as'follows: 8 1. Rec ita Is. 9 (a) Service Organization has requested financial assistance from 17 City for the fiscal year 1989-1990; (b) Service Organization represents that the expenditures authoriz- ed by this agreement are for a valid municipal public purpose. The purpose is to operate and maintain an emergency food and medical program. 2. Payment. City shall pay to Service Organization the total sum of ONE THOUSAND NINE HUNDRED EIGHT DOLLARS ($1,908), for the term of this agree~ ment, payable in twelve monthly installments of ONE HUNDRED FIFTY-NINE DOLLARS ($159). Monthly payments shall be paid on or before the 5th day of each month. 3. Term. This agreement shall cover the period from July I, 1989 through June 30, 1990. 4. Use of Funds. The funds paid to Service Organization shall be used by it solely for the purpose set forth in Paragraph 1 (b) of this agreement and in accordance with the budget submitted to the City, a copy of which is attached hereto as Exhibit "I" and by this reference made a part hereof. A variation in the itemization of costs, as set forth in the proposed 18 19 20 21 22 23 24 25 budget, not to exceed ten percent (10%), shall be allowed, provided 26 the prior written approval of the Director of Parks, Recreation and 27 28 t4arch 30, 1989 Page 3 Exhibit "A" " " """" , , Community Services of City is obtained. At the end of the term, all unex- pended funds shall be returned to City by Service Organization. 5. Accounting. Prior to the final payment under this agreement, and at such other times as may be requested by the City Administrator or Director of Finance of City, the Service Organization shall submit to the City Administrator, with a copy to the Director of Finance, an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 3D, 1090. Quarterly reports shall be for- warded for review by the Director of Parks, Recreation and Community Services Department. Quarterly reports shall be compared with original budget proposal. Financial records shall be maintained by Service Organization in accordance with generally accepted accounting principles, in a manner which permits City to trace the expenditures of the funds. All books and records of Service Organization are to be kept open for inspection at any time during the business day by the City or its officers or agents. 6. Services Available to Residents. The services of Service Organiza- tion shall be made available to residents and inhabitants of the City of San Bernardino. No person shall be denied service because of race, color, creed, age, or sex. Service Organization shall have and comply with Affirmative Action guidelines in its employment practices. 7. Approval of Cj~of any Charges. City reserves the right to require Service Organization to obtain the prior written approval of City of any charges or fees to be charged by Service Organization, and of any rules ilnd regulations governing the services. 8. ~ljcation for Other Funding. No Service Organization will be funded by the City for more than a total of three years. Service Organization must apply Tor funds from other sources. Evidence of the application shall be made available to City prior to any consideration for further funds for the March 30, 1989 Page iI - --- ...... next fiscal year. Receipt of any revenue from such other sources during this fiscal year must be reported immediately to the Director of Parks, Recreation and Community Services. 9. Temporary Withholding. The Director of Park$, Recreation and Com- munity Services, with the concurrence of the Mayor and Common Coullcil, is authorized to temporarily withhold or to terminate the payment of funds to Service Organization when the Director determines that any violation of the agreement has occurred. Funds shall be withheld until the violation is corrected to the satisfaction of the Director and Mayor and Common Council. 10. Hold Harmless. Service Organization agrees to indemnify and save harml ess the City and its employees and agents from a 11 1 iabil ities and charges expenses (including counsel fees), suits or losses, however occurring, or damages arising or growing out of the use or receipt of funds paid under this. agreement, and all operations under this agreement. Payments under this agreement are made with the understanding that the City is not involved in the performance of services or other activities of Service Organization. Service Organization and its employees and agents are independent contractors and not employees or agents of City. 11. Standards. Service Organization agrees to comply with the provisions of "Section I. Recommendations", of a portion of a report entitled "Report of the Special Council Subcommittee for Social Service Funds" dated and adopt- ed on February 18, 1975, and on file in the Office of. the City Clerk, a copy of which has previously been provided to Service Organization. All references to Human Services Department and/or Director are now referred to as "Parks, Recreation and Community Services Department and/or Director". 12. Termination. City shall have the right to terminate this agreement and any funding of Service Organization for any reason by mailing a ten day written notice to Service Organization and this agreement shall terminate ten March 30, 1989 Page 5 L . /1-""" - ...i days after the mailing of such notice. 2 13. Amendment. This agreement may be amended or modified only by 3 written agreement signed by both parties and failure on the part of. either 4 party to enforce any provision of this agreement shall not be construed as a 5 waiver of the right to compel enforcement of any provision of provisions. 6 14. Assignment. This agreement'shall not be assigned by Service 7 Organization without the prior written consent of City. 8 15. Notices. All notices herein required shall be in writing and 9 delivered in person or sent by certified mail, postage prepaid, addressed as 10 follows: 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 As to City: As to Service Organization: Casa Ramona, Inc. 1524 West 7th Street San Bernardino, CA 92410 City Administrator City Hall 300 North "0" Street San Bernardino, CA 92418 16. Entire Agreement. This agreement represents the entire agreement between the parties hereto and any amendments and/or addendums shall be made in writing between the parties and attached to the agreement. DATED ATTEST: CITY OF SAN BERNARDINO By Evlyn Wilcox, Mayor City of San Bernardino tity Clerk March 30, 1989 Page 6 , \.,- ......... 1 2 3 4 5 Approved as to form and 6 l~al content: 7 7 ~7 ;~ ~ y torney 8 , / 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 t4arch 30, 1989 Page 7 - - ,."....... - CASA RAMONA, INC. By Title .- " c '- I Vl :;. I'T1 "" :J> '" 0 ,., 0 "" ~ Vl -l 0 ~ :2 0 --- Vl -l Z '" O:J> "" C'> -l r ,., z :J> Vl :J> r Vl -; Vl :I: 0 C I'T1 ,., "" I'T1 ~ r1 -l :::; Vl :J> Vl Z :1J I'T1 C' I'T1 >< ~~ n 000 0 :0 a- 0 z 0 " 0 " "" '" 0 (JJ 0 0 "" '" 0 0 0 0 0 I'T1 Vl >< ~ I'T1 C'> n z c :J> "" -l -l ~ C <; "" I'T1 I'T1 0 ." ." n rT1 "" '" [T) '.'J r'1 :1J '" r'1 ~ [n ..; '" :0 0 ,. 00 C' '" 0 \ CO ... 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