HomeMy WebLinkAbout39-Parks and Recreation
c.'iv ~F SAN BERNARD.QO - REQUM FOR COUNCIL ACTtdN.
From:
Anni e F. Ramos. Di rector ItS~O _ AOMl1t. ~et: ADOPT RESOLUTION APPROVING AN AGREEMENT
. . WITH CASA RAMONA. INC.(SUPPORT SERVICES)
Parks. Recreation and Commw-lPftettJic. 9' 27 RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1989-90.
March 30. 1989
Dap\.
Date:
Synopsis of Previous Council action:
August 17. 1987 - Resolutions approved authorizing execution of Agreements relating
to financial assistance for FY 87-88; set limits for funding by
City for service organization to no more than three (3) years.
August 15, 1988 - Resolution 88-311 adopted for 1988-89 financial assistance.
Recommendad motion:
Adopt the Resolution.
am~'t'J ~
Signat fa
Annie F. Ramos 5030
Contact plrson: Phonl:
So I d I h d Staff Report. Resolution & Agreement W d N/A
pport nil It I It 8e 8 : 8r :
$2.412
FUNDING REOUIREMENTS: Amount:
Source:
(ACCT.
( ACCl.
NO. )
001-381-53150
Profes./Contractural Services
DESCRIPTION) Parks. Recreation & Community Services
Flnanel: ,~~ ~~ /
Council Notl':
Agende Itam No. - -:J9
J~ otU
oiv ~ SAN BERNARDI~O - REQUEst FOR COUNCIL ACTION
ADOPT RESOLUTION APPROVING AN AG~EEMENT STAFF REPORT
WITH CASA RAMONA, INC. (SUPPORT SER-
VICES) RELATING TO FINANCIAL ASSISTANCE
FOR FISCAL YEAR 1989-90.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period.
1987-88 1988-89 1989-90
Recipient Actual Actua 1 Proposed
Casa Ramona, Inc
Senior Citizens Program . $ 5,976 $ 3,984 $ 1,992
Emergency Food & Medical 5,724 3,816 1,908
Supportive Services 7,260 4.836 2,412
Boys & Girls Club 11,928 7,956 3,972
Rolling Start, Inc. 5,520 3,684 1,836
Merri-Mixers, Inc. 2,160 1,440 720
Frazee Community Center 5,100 3,396 1,704
Family Services Agency 16,332 10,884 5,448
TOTAL $60,000 $39,996 $19,992
By 1990-91, none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1989-90. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of Resolution.
March 3D, 1989
1~t)264
1(1"....
"-
I
i 2
,
3
,
4
5
6
7
8
9
\0
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1"'"
......,
...;
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF
AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1989-1990 (SUPPORT SERVICES).
BE IT RESOLVED BY THE ~~YOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNAROINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Casa Ramona,
Inc. relating to financial assistance for fiscal year 1989-1990, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void
and of no further .effect if the agreement is not executed by both parties and
returned to the office of the City Clerk within 60 days following effective
date of the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
by the following vote, to wit:
1989,
day of
AYES: Council Members
NAYS:
ABSENT:
City Clerk
March 30, 1989
Page 1
iii'"
'-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
,
r",...
,
'-"
'"
RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL
YEAR 1989-1990 (SUPPORT SERVICES).
The foregoing resolution is hereby approved this
day
of
, 1989.
Evlyn Wilcox, Mayor
City of San Bernardino
Approved as to form
and legal content:
March 30, 1989
Page 2
10
11
12
13
14
15
16
20
21
22
....
'"
.'.. ./
1
A G R E E MEN T
---------
2
(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1, 1989, at San
3
4
Bernardino, California, between the City of San Bernardino, a municipal
5
6
corporation, referred to as "City", and Casa Ramona, Inc., a nonprofit
community service organization, referred to as "Service Organization".
7
City and Service Organization agree as follows:
8
1. Recitals.
9
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures
authorized by this agreement are for a valid municipal pUblic purpose. The
purpose is to provide supportive services to operate and maintain the Casa
Ramona Center, including the coordination of existing services as well as
new program development.
17
2. Payment. City shall pay to Service Organization the total sum of
TWO THOUSAND FOUR HUNDRED TWELVE DOLLARS ($2,412), for the term of this
agreement, payable in twelve monthly installments of TWO HUNDRED ONE DOLLARS
($201). Monthly payments shall be paid on or before the 5th day of each
succeeding month.
3. Term. This agreement shall cover the period from July 1, 1989
through June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be
used by it solely for the purpose set forth in Paragraph 1 (b) of this
agreement and in accordance with the budget submitted to the City, a copy of
18
19
23
24
25
26
which is attached hereto as Exhibit "I" and by this reference made.a part
27
28
f1a rch 30, 1989
Page 3
Exhibit "A"
-
" -
..... ./
1 hereof, A variation in the itemization of costs, as set forth in the proposed
2 budget, not to exceed ten percent (10%), shall be allowed, provided the prior
3 written approval of the Director of Parks, Recreation and Community Services
4 of City is obtained. At the end of the term, all unexpended funds shall be
5 returned to City by Service Organization.
6
5. Accounting. Prior to the final payment under this agreement, and at
7 such other times as may be requested by the City Administrator or Director
8 of Finance of City, the Service Organization shall submit to the City
9 Administrator, with a copy to the Director of Finance, an accounting of.the
10 proposed actual expenditures of all revenues accruing to the organization
11 for the fiscal year ending June 30, 1990. Quarterly reports shall be forward-
12 ed for review by the Director of Parks, Recreation and Community Services
13 Department. Quarterly reports shall be compared with original budget proposal.
14 Financial records shall be maintained by Service Organization in accordance
15 with generally accepted accounting principles, in a manner which permits City
16 to trace the expenditures of the funds. All books and records of Service
17 Organization are to be kept open for inspection at any time during the business
18 day by the City or its officers or agents.
19
6. Services Available to Residents. The services of Service Organiza-
20 tion shall be made available to residents and inhabitants of the City of San
21 Bernardino. No person shall be denied service because of race, color, creed,
22 age, or sex. Service Organization shall have and comply with Affirmative
23 Action guidelines in its employment practices.
24
7. Approval of City of any Charges. City reserves the right to require
25 Service Organization to obtain the prior written approval of City of any
26 charges or fees to be charged by Service Organization, and of any rules and
27 regulations governing the services.
28
r~a rch 30, 1989
Page 4
-
'-"
-",J'.
8. Application for Other Funding. No Service Organization will be
2 funded by the City for more than a total of three years. Service Organization
} must apply for funds from other sources. Evidence of the application shall
4 be made available to City prior to any consideration for further funds for
5 the next fiscal year. Receipt of any revenue from such other sources during
6 this fiscal year must be reported immediately to the Director of Parks,
7 Recreation and Community Services.
8
9. Temporary Withholding. The Director of Parks, Recreation and
9 Community Services, with the concurrence of the Mayor and Common Council, is
10 authorized to temporarily withhold or to terminate the payment of funds to
11 Service Organization when the Director determines that any violation of the
12 agreement has occurred. Funds shall be withheld until the violation is
13 corrected to the satisfaction of the Director and Hayor and Common Council.
14
10. Hold Harmless. Service Organization agrees to indemnify and save
15 harmless the City and its employees and agents from all liabilities and charges
16 (including counsel fees), suits or losses, however occurring, or" damages
17 arising or growing out of the use of receipt of funds paid under this agreement
18 and all operations under this agreeme~t. Payments under this agreement are
19 made with the understanding that the City is not involved in the performance
20 of services or other activities of Service Organization. Service Organization
2] and its employees and agents are independent contractors and not employees or
22 agents of City.
23
11. Standards. Service Organization agrees to comply with the provisions
24 of "Section I. Recommendations", of a portion of a report entitled "Report
25 of the Special Council Subcommittee for Social Service Funds" dated and
26 adopted on February 18, 1975, and on file in the Office of the City Clerk
27 of City, a copy of which has previously been provided to Service Organization.
28 All references to Human Services Department and/or Director are now referred
1.larch 30, 1989
Page 5
.
1
2
3
4
5
10
11
12
13
14
15
16
-
-
---
'-.'
to as "Parks, Recreation and Community Services Department and/or Director".
12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate
ten days after the mailing of such notice.
6
13. Amendment. This agreement may be amended or modified only by
written agreement signed by both parties and failure on the part of either
7
8
party to enforce any provision of this agreement shall not be construed as a
waiver of the right to compel enforcement of any provision of provisions.
9
14. Assignment. This agreement shall not be assigned by Service
Organization without the prior written consent of City.
15. Notices. All notices herein required shall be in writing and
delivered in person or sent by certified mail, postage prepaid, addressed as
follows:
17
As to City:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
As to Service Organizations:
Casa Ramona, Inc.
1524 West 7th Street
San Bernardino, CA 92410
18
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be made
19
20
21
in writing between the parties and attached to the agreement.
22
DATED
23
24
25
ATTEST:
CITY OF SAN BERNARDINO
26
27
By
Evlyn Wilcox, Mayor
City of San Bernardino
City Clerk
28
March 30, 1989
Page 6
~
-
.
.'.'",
'-"
""","';
CASA RAMONA, INC.
2
3
4
Approved as to form
5 and legal content:
6
,7
7 ......., l;fi"6~_
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
March 3D, 1989
Page 7
By
Title
:I: V>
:> ""
"
'" :>
-0 0
"" 0
'" -
V> ......
g -
:::: 0
V> ......z
-0 0:>
'" '" ...... r-
"" :z :>
VI > r- VI
...... VI =
0 c: ""
"" '" ""
Z f"""l ......
.... VI
:>
VI
z
-""
""
OJ COO
,. . ""
>-< 00
W
CO 0
0 0
"CO
0 0
Z
,..
a
0
'IG'
.e-
'"
0
0
t?
r'l '"
)( 0
::.- 0
~.
rr 0
~. 0
,..
:
"" V>
>< -
"" C>
n :z
c :> -
...... ....
<0
""
0
.."
.."
n
'" ""
'" -
0'1
'"
.-1
'"
'_0
ell -
'/l '"
.-.,
~,Jj .r-
,.
<:} CO
:r>
0
0
....
;>,
-
::x>
...
-- --
~~NNOC~~~O~~~~~,~OM~
~~O~Z~~~~~_I~~~~~~zr
..... < ,,:Z""n L/'I _ -t :z \'T1 c: ,.., (""', .....{ -t :>
~ro~L/'I~n n>-t~L/'I~~) ~
-L/'I~~~ ~~~_~\'T1~ ~ n_
L/'IO~-L/'I mz L/'I __~om
~ _~z~ \'T1 ~z \'T1 nO\'T1=L/'I
o-tn-t~O ~ -~ rt
=>~_ C \'T1 -tz~~+
>-t~03- ~\'T1 ~
r_-tZ~~ c<n~
lai~~ig: ,~;~
~ ~
~ '"
. .
~ 11;' ~ ~ w
'" 0 0 ~
.t- '" '" 0 '"
. . . .
0 0 0 0 0
0 0 0 0 0
'"
.
~ ~ 0
'" .e- w '" '"
'" '" '" '" 0
. . .
0 0 0 0 0
0 0 0 0 0
I I I I W
0 0 0 0 -
I I I I '"
0
0
0
0
~
'" '" i? .
'" .t- ....., 0
'" 0 .e- '"
. Ie: '"
0 0 0 .
0 0 0 0 0
Exhibit "I"
>< - '" :>
-0 VI G"l :;;;
"" ...... ~ "" i
:z /
0 :> - 0
- r- N .."
.... r- ::;
c -0
'" '" - '"
"" "" 0 0
VI <0 :z G"l
"" . '"
% :>
c :> 3:
"" 0
0
'" '"
"" "" '"
n VI
"" VI t'l
- ."
<0 "" t'l
"" '"
0 ...... '"
"" ,.
0 r- r.
'" "" ""
-0 -0
"'''' :> ::<: (j)
cO % 0
0-0 .... % C
::>0 - "" '"
"" VI n '"
...."" - 0
'"
0 -0 n o-j
::> ", H
.... (j) <:
"" ", t'l
0 (j)
"T1 '" -
", (j)
0 ~ c
'" '"
z '" -0
-0 ", 0 :>
3: '" . '" '"
on 0 o-j '"
%- G"l H VI
-.... ~ z (j) .
",,-< n t'l
VI 3: . '" '"
. <: ""n
H n_
~ n '" -I
:> '" '" 0:> "" -<
'" c :>
VI .t- '" 0 -10
- '" G"l -"T1
G"l :0: 0 "" 0
% Cl .... % VI
3::> "" '" :>
o. 0 ....., ", -0 "" %
%c . o-j 3< '"
-. :c 0 no:>
""::c '" -0 01"'1
VI. "" (j) 0 :;:;0
< o-j VI 3:%
- '" ::> co>
VI t'l r- :;:.;0
"" t'l -0
0 o-j -1_
-< %
"T1 0
0 (j) V'l
3:n '" ", ""
00 3: z '"
%c <
-% - '" -
"".... VI t'l n
VI -< '" ""
'" z VI
"" ".
J::) '"
C d
- H
'" Z
"" 0
,. .." 0
0"" n
% 0 .."
-"" 0 >>
~~ '"
r- :> '"
r- '"
r- .e- ,."
~
~ "T1
!:! "T1
0 S; ",,.,,e:>
,."nc
:;! % ....., <-10
G"l ~ __G"l
"" "" .t- VI <1"'1
'" VI _,.,.,-4
0
co %0-<
co :> ,."
'" %-1>
I 0""""
0
CD .." 0
~ 0<-'
co:: ~ "'c '"
0% Hr CO
G"l0 Cl>-< '"
"""" H I
-....0 z~ '"
>>- c
r
..,
co
..,