HomeMy WebLinkAbout36-Parks and Recreation
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C~y ~F SAN BERNARDr.JO - REQU~ FOR COUNCIL ACT.JN
From: Anni e F. Ramos, Di rectWitf\).. """". ,ff. Subject: ADOPT RESOLUTION APPROVING AN AGREEMENT
, ~II.. q- 26 WITH MERRI-MIXERS, INC. RELATING TO
[Jept: Parks. Recreation and CeuJ61lY2ter't"lCl!S FINANCIAL ASSISTANCE FOR FISCAL YEAR ,.
1989-1990. ~
Date March 30, 1989 ~
SynoJI,is of Previous Council action:
August 17, 1987 - Resolutions approved authorizing execution of Agreements
relative to financial assistance for'FY 87-88; set limits
for funding by City for Service Organization to no more
than three (3) years.
August 15. 1988 - Resolution No. 88-313 adopted for 1988-89 financial assistance.
Recommended motion:
Adopt the Resolution.
[L;pd-~~
Signa ure
Contect penon:
Annie F. Ramos
Phone:
5030
Supporting deteettached: Staff Report, Resol ution & Agreement Ward: N/A
FUNDING REQUIREMENTS:
Amount:
$720.00
Source: (ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION) Parks, Recreation & Community Services
Profes./Contractural Services Flnence:,,4~~,,/jAr
council Notes:
Agenda Item No, .3 ~
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city ~ SAN BERNARDMO - REQU~ FOR COUNCIL ACT~N
ADOPT RESOLUTION APPROVING AN AGREEMENT
WITH MERRI-MIXERS, INC. RELATING TO STAFF REPORT
FINANCIAL. ASSISTANCE FOR FISCAL YEAR
1989-90.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three y~ar period:
1987/88 1988/89 1989/90
Recipient Actual Actual Proposed
Casa Ramona, Inc.
Senior Citizen Program $ 5,976 $ 3,984 $ 1,992
Emergency Food & Medical 5,724 3,816 1,908
Supportive Services 7,260 4,836 2,412
Boys & Girls Club 11 ,928 7,956 3,972
Rolling Start, Inc. 5,520 3,684 1,836
Merri-Mixers, Inc. 2,160 1,440 720
Frazee Community Center 5,100 3,396 1,704
Family Services Agency 16,332 10,884 5,448
TOTAL $60,000 $39,996 $19,992
By 1990/91, none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1989/90. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Ilecommend adoption of Resolution.
Marc h 30, 1989
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH MERRI-MIXERS RELATING TO FINANCIAL. ASSISTANCE FOR FISCAL YEAR
1989-1990.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
and directed to execute on behalf of said City an agreement with Merri-Mixers
relating to financial assistance for fiscal year 1989-1990, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void
and of no further effect if the agreement is not executed by both parties and
returned to the office of the City Clerk within 60 days following effective
date ~f the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
r.1ayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
1989,
day of
by the following vote, to wit:
AYES: Council Members
NAYS:
ABSENT:
City Clerk
t'larch 30, 1989
Page 1
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH MERRI-MIXERS RELATINGTO FINANCIAL ASSISTANCE FOR FISCAL YEAR
2 1989-1990.
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3 The foregoing resolution is hereby approved this
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day of
, 1989.
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7
Evlyn Wilcox. Mayor
City of San Bernardino
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Approved as to form
and legal content:
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'>/:tt~, 72. ,~'J.v..
l1Y Attorney
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tla rch 30. 1989
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of July I, 1989, at San,
Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Merri-Mixers, a nonprofit community
services organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures authoriz-
ed by this agreement are for a valid municipal public purpose. The purpose is
to provide transportation for the ambulatory developmentally disabled adult
with growth promoting experiences designed to achieve normalization and to
develop each individuals capacity through community interaction, development
of motor skills and social awareness and administration of the program,
2. Payment. City shall pay to Service Organization the total sum of
SEVEN HUNDRED TWENTY DOLLARS ($720), for the term of this agreement, payable
in twelve monthly installments of SIXTY DOLLARS ($60). Monthly payments shall
be paid on or before the 5th day of each month.
3. Term. This agreement shall cover the period from July I, 1989
through June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be used
by it solely for the purpose set forth in Paragraph 1 (b) of this agreement
and in accordance with the budget submitted to the City, a copy of which is
attached hereto as Exhibit "I" and by this reference made a part hereof. A
variation in the itemization of costs, as set forth in the proposed budget,
not to exceed ten percent (10%), shall be allowed, provided the prior written
tlarch 30, 1989
Page 3
Exhibit "A"
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approval of the Director of Parks, Recreation and Community Services of City
is obtained. At the end of the term, all unexpended funds shall be returned
,
to City by Service Organization.
5. Accounting. Prior to the final payment under this agreement, and at
such other times as may be requested by the City Administrator or Director of
Finance of City, the Service Organization shall submit to the City Administra-
tor, with a copy to the Director of Finance, an accounting of the proposed and
actual expenditures of all revenues accruing to the organization for the fiscal
year ending June 30, 1990. Quarterly reports shall be forwarded for review by
the Director of Parks, Recreation and Community Services Department. .
Quarterly reports shall be compared with original budget proposal. Financial
records shall be maintained by Service Organization in accordance with gen-
erally accepted accounting principles, in a manner which permits City to
trace the expenditures of the funds. All books and records of Service
Organization are to be kept open for inspection at any time during the busines
day by the City or its officers or agents.
6. Services Available to Residents. The services of Service Orga~iza-
tion shall be made available to residents and inhabitants of the City of San
Bernardino. No person shall be denied service because of race, color, creed,
age, or sex. Service Organization shall have and comply with Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charges. City reserves the right to require
Service Organization to obtain the prior written approval of City of any
charges or fees to be charged by Service Organization, and of any rules and
regulations governing the services.
8. Application for Other Funding. No Service Organization will be
funded by the City for more than a total of three years. Service Or\janization
must apply for funds from other sources. Evidence of the application shall be
March 30, 1989
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made available to City prior to any consideration for further funds for the
next fiscal year. Receipt of any revenue from such other sources during this
fiscal year must be reported immediately to the Director of Parks, Recreation
and Community Services.
9. Temporary Withholding. The Director of Parks, Recreation and Com-
munity Services, with the concurrence of the Mayor and Common Council, is
authorized to temporarily withhold or to terminate the payment of funds to
Service Organization when the Director determines that any violation. of the
agreement has occurred. Funds shall be withheld until the violation is
corrected to the satisfaction of the Director and Mayor and Common Council.
10. Hold Harmless. Service Organization agrees to indemnify and save
harmless the City and its employees and agents from all liabilities and
charges, expenses (including counsel fees), suits or losses, however occurring,
or damages arising or growing out of the use of receipt of funds paid under
this agreement, and all operations under this agreement. Payments under this
agreement are made with the understanding that the City is not involved in
the performance of services or other activities of Service Organization.
Service Organization and its employees and agents are independent contractors
and not employees or agents of City.
11. Standards. Service Organization agrees to comply with the provi-
sions of "Section 1. Recommendations", of a portion of a report entitled
"Report of the Special Council Subcommittee for Social Service Funds" dated
and adopted on February 18, 1975, and on file in the office of the City Clerk,
a copy of which has previously been provided to Service Organization. All
references to Human Services Department and/or Director are now referred
to as "Parks, Recreation and Community Services Department and/or Director".
12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization ,for any reason by mailing a ten day
written notice to Service Organization and this agreementshall terminate ten
March 30, 1989
Page 5
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days after the mailing of such notice.
2
13. Amendment. This agreement may be amended or modified~ only by
3 written agreement signed by both parties and failure on the part of either
4 party to enforce any provision of this agreement shall not be construed as
5 a waiver of the right to compel enforcement of any provision of provisions.
6
14. Assignment. This agreement shall not be assigned by Service Organ-
7 ization without the prior written consent of City.
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15. Notices. All notices herein required shall be in writing and de-
9 livered in person or sent by certified mail, postage prepaid, addressed
10 as follows:
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As to City:
As to Service Organizations:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
Merri-Mixers, Inc.
c/o Billie Price
4417 North Mayfield
San Bernardino, CA 92407
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be made
in writing between the parties and attached to the agreement.
DATED
ATTEST:
CITY OF SAN BERNARDINO
By
Evlyn Wilcox, Mayor
City of San Bernardino
City Clerk
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March 30, 1989
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March 30. 1989
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