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CITY OF SAN nRN'X'RDINO - REQUEST F6R COUNCIL ACTION
Dept:
Police Department
Subject: Employee RR~.t..M\~~Jm.Display
\900 MAR 31 AM S 2~5'
From: Captain D.A. Robbins
Dlte:
March 27, 1989
Synopsis of Previous Council ection:
Council approval of the Employee Rec09nition Pr09ram, 1988.
Recommlnded motion:
That the construction of the Employee Recognition Program display be
approved and the placement of said display in the proposed City Hall
lobby area be authorized.
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Signlture
Contact person:
Gil Hall, Buildinq Maintenance
Phon.:
384-5041
FUNDING REQUIREMENTS:
Amount:
$35D.DD
. Wlrd: 1st Ward
Special Projects Fund
Source: ~
Finlnce: ~ . r
Supporting dltl Itteched:
yes
Council Notes:
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CITY OF SAN ~ERNARDINO
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'IdIEMORANDUM
ToJames Robbins, Acting City Administrator
: Employee Recognition Program Display
Subject .
F Captain D.A. Robbins
rom.
March 30, 1989
Date
. Approved
Date
PROBLEM
The San Bernardino City Employee Recognition Program was initiated by the
Mayor and Council to recognize achievements and outstanding work
performance of City employees and to:
(A) Publ icize the achievements and actions of individual
. employees
(B) Stress unity of the City work force
Presently there is no long term recognition of the periodic winners, nor
the Employee of the Year.
RECOMMENDATION
The Selection Conunittee recommends creation of a City of San Bernardino
Employee Recognition Program display. This display would be temporall'ily
housed in the lobby of City Hall. Following completion of proposed
refurbishing of the lobby and side room, the permanent installation of the
display would be located 1"ithin this area. .
FlNDINGS
The Employee Recognition Program Selection Committee upon review of the
program, felt a permanent display, which recognizes those persons selected
as Employee of the Year, be proviaed. A number of proposals were submitted
and .selected was the attached drawing as best meeting the needs for
recognition... .
Photographs of the Employee of the Year, within the five categories, would
be displayed along with appropriate name and department identification.
Additionally, on a quarterly basis, those employees selected would also
have their photograph displayed and identification noted as above.
There would also be room for a historical record (ten years) for those
persons who received the Employee of the Year Award. .
Construction would be of oak with brass lettering and name plates. The
photographs would be of portrait quality and in color. ..
The construction of the display will be handled by Public Buildings.Gil
Hall, Building Maintenance Supervisor, will be the project contact person..
Funding will come from the City Special Projects rund #001-092-53030;
approximate cost $350.00.
ATTACHMENTS
1. Drawing of City of San Bernardino Employee Recognition Program display.
2. Employee Recognition Program. .
PRIDE 4
~RESS
City of San Bernardino
Employee Recognition Program
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EMPLOYEE
R E COG NIT I ON
PROGRAM
September 15, 1988
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TABLE
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CON TEN T S
Employee Recognition Program............... .,_......" 1 - 4
AnnounCeJDent..................................... .
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B1ank Emp10yee Recognition Award
Nomination form........................ .'......
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Samp1e Emp10yee Recognition Award
Nomination form................................
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EMPLOYEE RECOGNITION PROGRAM
PURPOSE:
To recognize achievements and outstanding work
performance of City employees and to:
a. PubliciZe the achievements and actions of
individual employees
b. Stress unity of the City work force
RESPONSIBILITIES:
(1) Each Department/Division will:
a. Provide information to their employees on the
nature of the program and establish procedures
and criteria for departmental selection
b. Accomplish periodic reviews
department employees for award
and arrange for presentation
departmental level
and selects
of that period,
of award at the
c. Submit departmental nomination for
award to the Personnel Department on
form in each applicable category.
nomination per category per period
accepted
City-wide
approved
Only one
will be
(2) The Personnel Department will:
a. Receive and review department nominations for
city-wide awards for that period, ensuring.
compliance with the procedures and intent of
this program
b. Arrange for meeting
for evaluation of
awards.
of the selection committee
nominations of city-wide
c. Prepare necessary documents for presentation
of the award at a Council meeting
(3) The Mayor'S Office will:
a. Arrange for appropriate publicity of award
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Employee Recognition Program
-- Procedures
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PROCEDURES
(1)
(2)
(3)
(4)
Th& department may select one employee in each
category for that nomination period. Employees
selected by the department will receive one (1)
full 8 hour equivalent working ~ay off with pay
and receive departmental recognition and publi-
city within the department. Departments with 15
or less employees may select only one employee
per category per year and make that selection
during any nomination period.
Each department will then nominate those selected
employees on approved form to the City Selection
.Committee through the Personnel Department for
consideration of a City-wide award.
The city Selection Committee will evaluate the
nominations and select one employee in each
category for that nomination period to receive a
$100 cash award and recognition of service by the
Mayor and Council. '
. In December of each year, the Selection Committee
will re-evaluate the periodic winners for that
year, and select an "Employee of the Year" in
each category. Each employee will receive a $250
cash award and a day off with pay. Presentation
of the award will be made by the Mayor and
Council.
AWARD CATEGORIES
(1) Management/Confidential employee (per Resolution
10584) of the Period: for employees performing
professional staff work.
(2) Mid-Management Employee (per Resol~tion 10584) of
the Period: for employees whose primary duty is
the direction and coordina-tion of the work of
others.
. (3) Clerical Employee of the Period: for employees
performing office and clerical duties.
(4)
General Employee of the Period:
performing hands-on duties of
technical or skilled nature.
for employees
a laboring,
(5) Safety Employee of the Period: for Police & Fire
Safety employees.
(continued)
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Employee Recognition Program
-- Procedures
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ELIGIBILITY CRITERIA:
(1) Must have been a full-time regular City emp~oyee for a
minimum of one year at the close of the per1od.
(2) Can only win once in any 24 month period.
(3) Elected officials and City Administrator are not
eligible.
,( 4) Department Heads may be nominated by the Mayor or
City Administrator under the Administrative
category, and may be recognized for outstanding
service but will not be eligible for cash or time
off awards.
NOMINATION PERIODS
There will be 3 periods a year during which nominations
may be made:
January 1
- ,April 16
July 16
April 15
July 15
October 15
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Nominations received by the Personnel Department will
be considered for award in that respective period.
"City'Employee of the Year" in each category will be
evaluated by the selection committee from all city-wide
periodic award winners in December of each year.
SELECTION COMMITTEE:
(1) Committee will be comprised of 1 member of the
Council, Mayor or designated representative, City
Administrator or designated representative, and
two at-large members selected by the Mayor (cQuld
be department heads, Commission members, or
private citizens).
(2)
Committee will establish criteria
review all nominations, and
selections to the Mayor's Office.
for selection,
announce. their
(3)
Committee will
April, July
winners, and
winners.
meet during the last week of
& October to determine period
first week in December for yearly
(continued)
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Employee Recognition Program
-- Procedures
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SELECTION CRITERIA:
(1) Department/Division will determine
criteria for departmental nomination.
(2) city Selection Committee may consider for city-
wide award:
internal
(a)
Performance at
than normally
classification.
a significantly higher level
expected of the employee's
(b)
Rendering a particular
generally included in
function.
skill or talent not
the employee's job
(c) Performance in an outstanding and courageous
manner, "above and beyond the call of duty",
during a serious emergency situation.
Consideration should be assigned to the
consequences which would have resulted if
the act had not been performed.
(d) Making substantial contribution to. San
Bernardino which shall enhance the .prestige
of the public service and City government.
. (e) Action by the employee that improves rela-
tions between the City, other agencies,
governmental bodies or community groups.
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eMPLOyee RtCOONITION" PR06"RAM
APPl<OVeD BY MAYOR ~ COUNCIL'TO :Rtc.06Nlte
AGHleyeMENT~ AND OUTSTANDIN6 WORK peRFORMANce
Of CITY eMPLOye eq, or..
,=,ee YOUR OE:.Pr./OIVI5/0N HeAt' PO~ DETAIL':;'
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crn OF SAN BEI/lW/DINO
BllPLOfEIl JtIiCOGIIITIat ArAIlD IKIUlIATIat
o QUllrterly""'" 0 Almual ARnI For tile Per10d BDd1D6:
_Ioyee'. N_
De~t .
_Io~t Date
_I."..t Category:
o 1WIAG11IIBN7'/COIIF1lU7'IAL
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[J 1I1D-IIANAGBIIB 0 SAFErr (F1re/FOl1ce)
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CLERICAL
1. ~cr1be,br1erIy, tile IIVd .uu.IanI& for tile ,."loyee'. ~I dutla:
1. De.cr1be tile .-ployee's ouUtaad1D6 IIVd pert_ce .-'dcIJ 1s be1D6 caas1c1ered
as a bas1. for -i.....t1oa:
3. Dacr1be ." qec1al acIJ1_ts W. ,."Ioyee bu acc,."l1s1Jet1 tlaat
are be1atl caas1c1ered as a bas1. for -i.....t1oa:
De~ IleaIIl
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CIrr OF SAJI BEl//iAJlDINO
1lIIPLOrEIl RIDJGIIITIiMI AWARD JalIJlATIOII
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,,[] Qullrterly A...... 0 Amlual Annl
Por the Period -Ii...: 10-31-88
_loyee's N_
Mary Brown
Dlrpan.at Pub 11 c Works
_lojI88Dt Dlrte June 6. 1985
_IOjl88Dt Catepry:
o IlANAG1JII1JII7'/COIIPIDBNTIAL
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GBNBJPAL
[] III1MANAGEII1JN 0 SAPEn (P1re/POl1ce)
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CLERICAL
1. Describe, briefly, tile IIUrk stillldarrU for tile MIployee's IJOr8aI dvtias:
Mary's position as Secretary I reauires tvoina skills. the abilitY to take
shorthand and dictation. the takina of telephone/counter messaaes and the
handlina of in and out mail.
1. Dlrscribe tlIe -rJloyee's outst.md1ll6 IIVrIc perr_ce wlJiclJ is be1ll6 COIIIJidered
as a basis for -u.tioa:
Mary has been takina cOlDuter classes on her own. and her knowledge has helped
us recentlv in settina UP our office computer system. which ended up being a
monUmental task. She also assisted in the training of the office staff for
the new svstl!ll. She has helped solve numerous software and hardware problems
when support staff wasn't available.
3. Dlrscribe aIO' qecial aclJie_u Ws MJployee bas acc,."l1sbed tlJet
are bellw _idered as a basis for lJOai.aatioa:
DepuUeat Bead
FOR COIfIII'lTEE USE ONLY: