HomeMy WebLinkAbout16-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL I P ' v A L
From: Valerie C. Ross, Director Subject: Resolution authorizing the execution of
Amendment No. 1 to Professional Services
Dept: Development Services Agreement with Transtech Engineers, Inc. for
Planning, Architecture and Engineering Services to
Date: March 25, 2008 prepare the Santa Fe Depot District Area Plan.
File: 6.7178 Resolution of the City of San Bernardino
approving Amendment No. 1 to the three-year
Capital Improvement Program for FY 2007-2010
for Measure "I" Local Expenditures.
MCC Date: April 21, 2008
Synopsis of Previous Council Action:
07/20/92 Authorized Resolution No. 92-277 approving a Twenty-Year Transportation Plan for Measure
"I" Program of Local Expenditures.
03/15/04 Resolution adopted authorizing the execution of First Amendment to Cooperative Agreement
with SANBAG; and authorization for the Director of Finance to amend the FY 2003-04
budget for the project as indicated in the staff report; and Authorization to Execute Change
Order No. 6 to contract with Solpac, Inc. d.b.a. Soltek Pacific for the San Bernardino Historic
Santa Fe Depot Renovation and Restoration project, per Plan No. 10446.
12/06/04 Authorized Resolution No. 2004-385 approving a Professional Services Agreement with
Transtech Engineering, Inc. for planning, architecture and engineering services to prepare the
Santa Fe Depot District Area Plan.
10/01/07 Authorized Resolution No. 2007-412 approving a Three-Year Capital Improvement Program
for FY's 2007-2010 for Measure "I" Local Expenditures.
Recommended Motion:
1. Authorize the Director of Finance to amend the FY 2007-2008 Capital Improvements Budget by
transferring $227,200 from Account No. 129-367-5504-7202 SS-B Construct Accessibility
Improvements at Various Locations to Account No. 129-367-5504-7178 San Bernardino Santa Fe
Depot Historic Renovation and Restoration project in the amount of $162,200 and to Account
No.129-367-5504-7349, Sante Fe Depot Area Planning project in the amount of$65,000; and
2. Adopt Resolutions.
Valerie C. Ross
Contact Person: Kerry Morford, Interim Assist. Director Phone: Ext. 3305
Supporting data attached: Staff Report Ward: 1
FUNDING REQUIREMENTS: Amount: $227,200
Source: (Acct. Nos.) 129-367-5504-7202
Acct. Description: SS-B Construct Accessibility Improvements
at Various Locations
Finance:
Council Notes: �sv8- t $ ;.20o 8- /a
Agenda Item No. A9
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution authorizing the execution of Amendment No. 1 to Professional Services Agreement with
Transtech Engineers, Inc. for Planning, Architecture and Engineering Services to prepare the Santa Fe
Depot District Area Plan.
Resolution of the City of San Bernardino approving Amendment No. 1 to the three-year Capital
Improvement Program for FY 2007-2010 for Measure "I" Local Expenditures.
Background:
Two completed Capital Improvement Program (CIP) projects are in need of financial adjustments to
bring closure to the projects. The two projects are the Santa Fe Historic Renovation and Restoration
project and the Santa Fe Depot Area Planning project.
Completed in January 2006, the San Bernardino Santa Fe Depot Historic Renovation and Restoration
project was a federally funded project administered through Caltrans with a local match requirement.
After project completion, there remained a total of$190,330 in project costs that were not reimbursed.
It is, therefore, necessary to process a budget amendment to cure the account deficit. Interest that
accrued on the project funds in the amount of$28,175 can be applied to the account, resulting in the
need to transfer a net amount of $162,155. Measure I funds are an eligible expense for this project;
therefore, it is recommended to transfer funds from this source.
Final costs for the San Bernardino Santa Fe Depot Historic Renovation and Restoration project totaled
$15,042,920 of which $6,999,095 was considered a local match originating from various sources
including SANBAG.
A final adjustment is also needed for the Santa Fe Depot Area Planning project in order to pay the
remaining invoices of$65,000 from Transtech Engineers, Inc. Their contract was issued in the amount
of $399,963. In this case, work had been authorized under an approved contract, a purchase order
issued and the work performed, but at the conclusion of the project, insufficient funds remained to
complete payments to the engineering firm. Measure I funds are the recommended source of transfer
funds for this project as well. In order to pay the invoices once funds have been transferred, the
contract term with Transtech must be extended retroactively. A resolution has been prepared for MCC
consideration to accomplish this action.
While Measure I funds are recommended to be transferred from the SS-13 Construct Accessibility
Improvements at Various Locations project account, sufficient funding will remain to deliver the
project as designed.
On October 1, 2007, the City submitted it's annual 3-Year Measure I to SANBAG. SANBAG requires
that the Measure I CIP be amended whenever funds are adjusted between projects or additional monies
allocated. Audits are conducted by SANBAG each June 301h to insure that San Bernardino adheres to
its latest Measure I CIP.
2
04/15/2008 4:08 PM
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
In order to keep the City's 3-Year Measure I CIP in compliance with SANBAG's requirements, staff
recommends adoption of the attached resolution approving Amendment No. 1 to the 3-Year Measure I
CIP for FY 2007/2010 as shown in Attachment"A"to the resolution.
Financial Impact:
Funds are available in the half-cent sales tax (Measure 1) Capital Improvement Project budget, SS-B
Construct Accessibility Improvements at Various Locations.
Recommendation:
1. Authorize the Director of Finance to amend the FY 2007-2008 Capital Improvements Budget by
transferring $227,200 from Account No. 129-367-5504-7202 SS-B Construct Accessibility
Improvements at Various Locations to Account No. 129-367-5504-7178 San Bernardino Santa Fe
Depot Historic Renovation and Restoration project in the amount of $162,200 and to Account
No.129-367-5504-7349, Sante Fe Depot Area Planning project in the amount of$65,000; and
2. Adopt Resolutions.
3
04/15/2008 4:08 PM
1
AWN.
2 RESOLUTION NO.
3 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
4 TRANSTECH ENGINEERS, INC. FOR PLANNING, ARCHITECTURE AND
ENGINEERING SERVICES TO PREPARE THE SANTA FE DEPOT DISTRICT AREA
5 PLAN.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. That the City Manager is authorized to execute Amendment No. 1 to the
9 Professional Services Agreement with Transtech Engineers, Inc. for planning, architecture and
i 10
engineering services to prepare the Santa Fe Depot District Area Plan (attached and incorporated
11
12 herein as Exhibit "A").
13 SECTION 2. This Amendment No. 1 shall not take effect or become operative until
14 fully signed and executed by the parties and no party shall be obligated hereunder until the time
15 of such full execution. No oral agreements, amendments, modifications or waivers are intended
16 or authorized and shall not be implied from any act or course of conduct of any party.
17 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
18
within sixty (60) days of passage of the resolution.
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20
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25
26
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28 0 . Jw
4 - ai -D�
- 1 -
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. 1
2 RESOLUTION ... APPROVING AMENDMENT NO. 1 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC.
3 FOR PLANNING ARCHITECTURE AND ENGINEERING SERVICES TO PREPARE
4 THE SANTA FE DEPOT DISTRICT AREA PLAN.
5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof, held
7 on the day of , 2008, by the following vote, to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10
BAXTER
11
12 BRINKER
13 DERRY
14 KELLEY
15 JOHNSON
16 MC CAMMACK
17
18
19 City Clerk
20 The foregoing resolution is hereby approved this day of , 2008.
21
22 Patrick J. Morris, Mayor
23 City of San Bernardino
24 Approved as to form:
25 JAMES F. PENMAN,
26 City Attorney
27
28 By:
- 2 -
r
Exhibit"A"
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into this day of 2008 between
>
Transtech Engineers, Inc. ("Contractor") and the CITY OF SAN BERNARDINO ("City)".
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WITNESSETH:
y A. WHEREAS, on December 6, 2004, the Mayor and Common Council of City
Eadopted Resolution No. 2004-385, approving a Professional Services Agreement
with Contractor for Planning, Architecture and Engineering Services to prepare
the Santa Fe Depot District Area Plan; and,
B. WHEREAS, said Professional Services Agreement was effective on December
10, 2004, and expired eight(8)months thereafter; and,
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C. WHEREAS, Contractor had submitted invoices for work performed pursuant to
said Agreement for which no payment has been made by City; and,
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D. WHEREAS, In order for City to process and make payment on the outstanding
invoices, the Agreement must not have expired.
NOW THEREFORE, the parties hereto agree as follows:
1. Section 1 of said Professional Services Agreement is amended to read as follows: Subject to
the provisions of Section 22 "Termination of Agreement" of this Agreement, the term of this
Agreement shall be effective from December 10, 2004 through and including June 30, 2008.
Such term may be extended upon written agreement of both parties to the Agreement.
2. All other terms and conditions of the original Professional Services Agreement, as approved
by Resolution No. 2004-385, shall remain unchanged.
Exhibit "A"
Amendment No. I to Professional Services Agreement—Transtech Engineers,Inc.
Page 2 of 2
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown
below.
TRANSTECH ENGINEERS, INC.
Date: by:
Signature
Print Name/Title
CITY OF SAN BERNARDINO
Date: by:
Fred Wilson
City Manager
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
JAMES F. PENMAN,
City Atto ey
By: �.
Q
- 1 RESOLUTION NO.
C (OPY
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2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 1 TO THREE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
3
FY 2007-2010 FOR MEASURE "I" LOCAL EXPENDITURES.
4 WHEREAS, San Bernardino County voters approved passage of Measure "I" in
November, 1989, authorizing San Bernardino Associated Governments, acting as the San
5 Bernardino County Transportation Authority, to impose a one-half of one percent retail
6 transactions and use tax applicable in the incorporated and unincorporated territory of the County
of San Bernardino; and,
7
WHEREAS, San Bernardino County voters approved an extension of Measure "I" in
8 November, 2004, extending Measure "I" for an additional 30 years beyond the previous
expiration in 2010; and,
9
10 WHEREAS, revenue from the tax can only be used for transportation improvements and
traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-
11 1 of the Authority; and,
12 WHEREAS, Expenditure Plans of the ordinance require each local jurisdiction receiving
revenue from the tax to expend those funds pursuant to a Five-year Capital Improvement
13 Program and a Twenty-Year Transportation Plan adopted by resolution of the local jurisdiction;
t,
14 and,
15 WHEREAS, Expenditure Plans of the ordinance also require that each local jurisdiction
annually adopt and update the Five-Year Expenditure Plan, except that the Plan need not include
16 years after 2010 since the current Measure I program expires in October of 2010; and
17 WHEREAS, in consideration of the above, a Three-Year Capital Improvement Program
for FY 2007-2010 for Measure "I" Local Expenditures was approved by Resolution No. 2007-
18 412 on 10/01/07; and,
19
WHEREAS, Amendment No. 1 to the Three-Year Capital Improvement Program (2007-
20 2010) for Measure"I"Local Expenditures is necessary due to changes detailed in Exhibit"A";
21 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
22 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
23 SECTION 1. Amendment No. 1 to the Three-Year Capital Improvement Program (CIP),
for Measure "I" Program of Local Expenditures, for FY 2007-2010, a copy of which is attached
24 hereto, marked Exhibit"A"and incorporated herein, is hereby adopted.
25 SECTION 2. Except as noted in Exhibit "A", all other local expenditures of Measure I
26 funds for FY 2007-2010 as approved by Resolution No. 2007-412,remain unchanged.
27 SECTION 3. The "twenty-year transportation plan," for Measure "I" Program of Local
28 Expenditures, adopted by Resolution No. 92-277, on July 20, 1992, is still in effect.
1 RESOLUTION ... APPROVING AMENDMENT NO. 1 TO THREE-YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FY 2007-2010 FOR MEASURE "I" LOCAL
2 EXPENDITURES.
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a meeting thereof, held on the
5
day of , 2008, by the following vote, to wit:
6
7 Council Members: AYES NAYS ABSTAIN ABSENT
8 ESTRADA
9 BAXTER
10 BRINKER
11 DERRY
12 KELLEY
13
JOHNSON
14
15 MC CAMMACK
16
17 Rachel Clark, City Clerk
18 The foregoing resolution is hereby approved this day of
19 2008.
20
21 Patrick J. Morris, Mayor
22 City of San Bernardino
23 Approved as to Form:
24 JAMES F. PENMAN,
City Attorney
25
26 By:
27
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