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HomeMy WebLinkAbout14-Fire Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION ~om: Dept: Date: Michael J. Conrad, Deputy Chief Subject: Authorize the Director of Finance to amend the FY 2007-2008 Fire Department Budget to fund training materials and equipment from additional revenues Fire received from the Rancho Santiago Community College District agreement. February 27, 2008 MC/C Meeting Date: March 17, 2008 Synopsis of Previous Council Action: 09/06/05 07/10/06 Resolution #2005-301 authorizing the Fire Department to enter into an interagency instructional services agreement with Rancho Santiago Community College District to provide fire personnel training. Resolution #2006-241 authorizing the Fire Department to enter into a new standard interagency instructional services agreement with Rancho Santiago Community College District to provide fire personnel training. RECOMMENDATION: dUthOrize the Finance Director to amend the FY 2007-2008 Adopted Budget and increase General Fund revenue . ~ber account 001-000-4708 (Fire Training Agreement) by $4,800 from $57,800 to a new total of $62,600; d to incorporate the expenditures in the amount of $4,800 associated with this agreement into the FY 2007- 2008 Fire Department Budget, in accordance with this staff report. 1?tt;~,/ /. ~4 Signature Phone: (909) 384-5286 Contact Penon: Michael 1. Conrad. Denutv Chief Supporting data attached: StaffRenort. Resolution. and Agreement Ward: Citvwide Amount: $ FUNDING REQUIREMENTS: Source: (Acct No.) (Acct Deser.) Finance: Council Notes: 3/ITJDf c Agenda Item No. J!:J STAFF REPORT c Subiect: Authorize the Director of Finance to amend the FY 2007-2008 Fire Department Budget to fund training materials and equipment from additional revenues received from the Rancho Santiago Community College District agreement. Backe:round: On September 6, 2005, the Mayor and Common Council authorized the execution of an instructional services agreement with Rancho Santiago Community College District (RSCCD) to provide fire personnel training. The agreement allows us to enter into a cost sharing/reimbursement agreement with RSCCD. The State reimburses RSCCD for every hour that fire personnel participate in fire-related education. RSCCD in turn shares reimbursement funds from the State with the City of San Bernardino for time spent receiving on the job training On July 10, 2006, the Mayor and Comrrion Council authorized the execution of a new instructional services agreement with RSCCD. The agreement was required to formalize the increase in rate from $2.50 to $3.00 for each validated training hour the Fire Department submitted. The agreement was for a five-year agreement, July 1,2006 through July 1,2011. c On January 22, 2008, the RSCCD Board of Trustees approved a new instructional agreement between the City of San Bernardino and RSCCD (attachment A). In the new agreement signed by both parties in January of this year, RSCCD has agreed to compensate the city at a new increased rate from $3.00 to $3.50 per validated training hours. All terms and conditions will remain the same and the agreement shall be effective until terminated by written notice of either party. Either party is authorized to cancel or terminate the agreement without cause upon 30 days prior written notice given to the other party . Financial Imoact: There is no net cost. The estimated additional revenue from this new agreement for FY 2007-2008 is $4,800 (February 2008-June 2008). $57,800 in revenue was included in the FY 2007-2008 Final Budget. A budget amendment increasing the revenue by $4,800 from $57,800 to a new total of $62,600 is needed to reflect the new agreement revenue amount. In addition, the Fire Department is requesting that the additional funds ($4,800) generated from this agreement be appropriated to account number 001-202-5111 (Materials and Supplies) for training equipment. Training material (i.e. textbooks, booklets, testing materials) and equipment (i.e. electronic visual equipment, easel board, dry eraser board, etc.) is to refurbish the classroom at the airport training center. c Recommendation: Authorize the Finance Director to amend the FY 2007-2008 Adopted Budget and increase General Fund revenue number account 001-000-4708 (Fire Training Agreement) by $4,800 from $57,800 to a new total of $62,600; and to incorporate the expenditures in the amount of $4,800 associated with this agreement into the FY 2007-2008 Fire Department Budget, in accordance with this staff report. " "4f ~~; INTER-AGENCY INSTRUCTIONAL SERVICES AGREEMENT C THIS AGREEMENT is entered into this ..2Lday of JanlAJ>. "y 2008, by and between the Rancho Santiago Community College District, 2323 North Broadway, Santa Ana, California 92706 ("District") and the City of San Bernardino, Ca ("Agency''). RECITALS WHEREAS, under Government Code Section 53060 and Education Code Section 78021, the District desires to contract with the Agency as an independent contractor to the District; and WHEREAS, Agency has the personnel, expertise and equipment to provide the special services required herein; and c WHEREAS, the public interest, convenience and general welfare will be served by this contract; NOW THEREFORE, Agency and District agree to the following: PROVISIONS OF THE AGREEMENT A. AGENCY'S RESPONSIBILITIES: 1. Services. Agency's responsibility shall be to diligently furnish to the District the services as set forth in Attachment A, hereby incorporated into this Agreement by this reference. 2. Student Attendance Records. Records of student attendance and c achievement will be maintained by Agency. Records will be open for review at all times by officials of the District and submitted to the district when requested to meet reporting requirements of the State Chancellor. " SAC-07-105 1 B. DISTRICT'S RESPONSIBILITIES: c 1. Job Market Study. Prior to establishment of this vocational or occupational training program, the District's governing board shall conduct ajob market study of the labor market area and determine that the results justify the proposed vocational education program. 2. Educational ProllI'alll. District is responsible for the educational program that will be conducted on site. 3. Suoervise and Control Instruction. The instruction to be claimed for apportionment under this contract shall be under the immediate supervision and control of a District employee who has met the minimum qualifications for instruction in a vocational subject in a California community college. c 4. Instructor Who Is Not a District Emoloyee - District's Resoonsibilities. Where Agency's instructor is not a paid employee of the District, the District shall have a written agreement with each such instructor who is conducting instruction for which Full Time Equivalency Students (FTES) are to be reported. The agreement shall state that the District has the primary right to control and direct the instructional activities of Agency's instructor. 5. Oualifications of Instructors. District shall list the minimum qualifications for instructors teaching these courses. Such qualifications shall be consistent with requirements in other similar courses given within the District. 6. District's Control of and Direction for Instructors. District shall provide c instructors with an orientation, instructors manual, course outlines, SAC-07-10S curriculum materials, testing and grading procedures, and any of the other 2 .,"C'; necessary materials and services that it would provide to its regular instructors on campus. c 7. Courses ofInstruction. These are specified in Attachment A to this Agreement. It is the District's responsibility to insure that the outlines of record for such courses are approved by the District's curriculum committee as meeting Title 5 course standards, and that the courses have been approved by the District's board of trustees. 8. Different Sections of Courses. District shall have procedures that insure that faculty teaching different sections of the same course teach in a manner consistent with the approved outline of record for that course. Such procedures apply to the faculty and courses that are the subject of this contract, and the students shall be held to a comparable level of rigor. 9. Enrollment. District will advise Agency of the enrollment period, student c enrollment fees, the number of class hours sufficient to meet the stated performance objectives, policy regarding the supervision and evaluation of students, and the procedure applicable to the withdrawal of students prior to completion of a course or program. 10. Obtaininl!. Aooroval of Del!.ree and Certificate Prol!.ram Is District's Resoonsibilitv. It is required that degree and certificate programs have been approved by the State Chancellor's Office and courses that make up the programs must be part of the approved programs, or District must have received delegated authority to separately approve those courses locally. II. Classes Held Outside of District. If the classes are to be located outside the boundaries of the District, the District must comply with the c requirements of Title 5, concerning approval by adjoining high school or SAC.07-105 community college districts and use of non-District facilities. 3 . , -"",,,.,,," . .."- 12. FundiDl!: Source. District shall certify that it does not receive full compensation for the direct education costs of the course from any public c or private agency, individual, or group. 13. Certification. District is responsible for obtaining certification verifying that the instruction activity to be conducted will not be fully funded by other sources. C. FEE I. Agencv Fee and Exoenses. The fee to be paid by District for the services and materials to be supplied hereunder is: $3.s0 per student contact hour. 2. Invoices. The Agency shall invoice the District at intervals prescribed by the district, supplying documentation acceptable to the District of student contact hours. D. TERMS AND CONDITIONS c I. Facilities. Agency and District agree that the course shall be held at facilities that are clearly identified as being open to the general public. 2. Ooen Enrollment. District and Agency agree that enrollment in the course must be open to any person who has been admitted to the college and has met any applicable prerequisites. The District's policy on open enrollment is published in the college catalogue and schedule of classes (Title 5, Section 51006), along with a description of the course and information about whether the course is offered for credit and is transferable. 3. Support Services for Students. Both Agency and District shall insure that ancillary and support services are provided for the students (e.g. - Counseling and Guidance, and Placement Assistance). c 4. Indemnification. All parties to this Agreement shall agree to defend. indemnify, and hold harmless the other party, its officers, agents, SAC.07-105 4 '" c employees, and volunteers, from and against all loss, cost, and expense arising out of any liability or claim of liability, sustained or claimed to have been sustained, arising out of the activities, or the performance or nonperformance of obligations under this Agreement, of the indemnifying party, or those of any of its officers, agents, employees, or volunteers. The provisions of this Article do not apply to any damage or losses caused solely by the negligence or intentional acts of the non-indemnifying party or any of its agents or employees." 5. Term of AlZ1'eement. Either party may cancel or terminate this Agreement without cause upon 30 days prior written notice given to the other party. 6. Termination For Cause. The District may terminate this Agreement and be relieved of any consideration to Agency should Agency fail to perform the covenants herein at the time and in the manner provided. In the event of such termination the District may proceed with the work in any manner deemed proper by the District. The cost to the District shall be deducted from any sum due the Agency under this Agreement. 7. Assignment. This Agreement shall not be assigned by Agency either in whole or in part. Any such purported assignment voids this Agreement. 8. Time Is of the Essence. Time is of the essence for each of the provisions of this Agreement, and all the provisions of this Agreement shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties hereto. 9. Amendments. No amendments of the terms of this Agreement shall be valid unless made in wTiting and signed by the parties hereto, and no oral understanding or agreements not incorporated herein shall be binding on any of the parties hereto. c c SAC.o7-105 5 E. Eaual Emnlovment Onnortunitv Clause c The parties to this contract agree to promote equal employment opportunities through its policies and regulations. This means that both parties will not discriminate, nor tolerate discrimination, against any applicant or employee because of race, color, religion, gender, sexual orientations, national origin, age, disabled, or veteran status. Additionally, the parties will provide an environment that is free from sexual harassment, as well as harassment and intimidation on account of an individual's race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. IN WITNESS WHREOF, the parties have executed this Agreement hereto on the c day and year first written above. CITY OF SAN BERNARDINO RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT Signature: By: ~r, 'i) Title: Date Date -..... Name: ?~ sF. Penman, City Attorney Peter Hardash Title: Vice Chancellor. BusinesslFiscal Services c SAC-D7-105 6 '\.,:;:.: ~ .~ c ATTACHMENT A INTER-AGENCY SERVICES TO BE PROVIDED BY: CITY OF San Bernardino 1. Teachina Approved Curriculum: All student contact hours submitted by the "AGENCY' to Rancho Santiago Community College District shall be part of a course of instruction that has either been approved by the District's Curriculum and Instruction Council, or has been accepted as a topics course and approved by the District's Chief Instructional Officer. 2. Instructor Qualifications: All student contact hours submitted by the "AGENCY' to the District shall have been taught under the line of sight supervision of instructors who meet the Districts minimum or equivalent qualifications for hiring as part-time Fire Technology Instructors. This.expertise is furnished at the expense of AGENCY. The services include the use of their specialized equipment, facilities, all handouts, and instructors with specific expertise. 3. Non-overlaD With Other FundinG Sources: The above instructional hours are conducted as full time equivalent students (FTES) under courses through the Fire Technology Department of the District and The "AGENCY' certifies that no student contact hours will be submitted to the District which also have been or will be submitted for California Joint Apprenticeship Committee, JPTA funding or state sponsored colleges. 4. Enrollment of Students: .the District will supply current student enrollment forms to the AGENCY. The Agency will return properly completed enrollment forms and enrollment fe.es to the District. The Agency recognizes that out-of-state tuition fees will be charged for students who are not California residents. StUl;lent attendance and achievement records will be maintained by the agency and be available for review at normal business hours. 5. Instructional Activities: The Administrators of Rancho Santiago Community College District and the "AGENCY' and/or their designees will meet at mutually agreed intervals to plan, review class hours to meet performance objectives, schedule and budget for instructional activities; the joint consent of the District and the Agency shall precede any instructional activity and include supervision and evaluation of students and student withdrawals prior to completion of a course. c - \....... " SAC-07-105 7 " c c c 6. List of Course(sl Or Course TODies: The District will make available to the Agency all courses listed in the course catalog and additional topics classes consistent with District standards for curriculum adoption. 7. Services: The District and the contract agency will insure that anCillary and support services such as counseling, guidance, and placement assistance are available to all students and that enrollment in courses is open to any person who has been admitted to the Districts' colleges and has met applicable pre-requisites. SAC-07-105 8