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From: James Sharer, Director
C Dept: Facilities Management
Date: February 19,2008
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject:
Resolution authorizing an increase to the
Purchase Order No. 208059 by an additional $10,000
to Waxie Sanitary Supply for custodial supplies.
MICC Meetin2 Date:
March 17,2008
Synopsis of Previous Council Action:
None
Recommended Motion:
I. Adopt Resolution; and
2. Authorize the Finance Director to transfer $10,000 from the Facilities Management
FY07/08 Budget Account #001-324-5011 (Salaries) to Account #001-324-5111
(Materials & Supplies).
..PeL:
/7 ames W. Sharer
./ / Director of Facilities Mana ement
Phone: 384-5244
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Contact person: James Sharer
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Supporting data attached: Staff Report, Resolution
Ward(s):
All
FUNDING REQUIREMENTS: Amount: $10,000.00
Source:: 001-324-5111
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No.
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No. J~-
J/17 )bl
C CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to Purchase Order No. 208059 by an additional $15,000 to
Waxie Sanitary Supply for custodial supplies.
BACKGROUND
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Waxie Sanitary Supply of Ontario is one ofthe three primary vendors used for custodial supplies
for the City of San Bernardino. Three years ago we started increasing our business with Waxie
when we switched to the motion sensored paper towel dispensers in City Hall. These dispensers
have reduced the City Hall paper product usage approximately 30%. We have also changed toilet
paper dispensers and soap dispensers with more efficient units, making the City of San
Bernardino a more environmentally-conscious, Green City.
This year Staff has also started a program of changing from folded paper products to rolls at
various City facilities. This changeover will take approximately six months and it is anticipated
we shall see paper usage reductions in the 20% range with manual dispensers. However, we will
need to have both types of paper product in-stock during this period, creating a dual inventory.
Staff now needs to increase the annual PO to Waxie by $10,000 to continue this conversion and
provide custodial supplies for the balance of the year.
FINANCIAL IMPACT
The Waxie annual Purchase Order # 208059 was for $24,000 and now needs to be increased by
$10,000 to $34,000 for the balance of the fiscal year. Funding for custodial supplies is included
in the Facilities Management Budget, account No. 001-324-5111. Staff recommends that salary
savings be used for this one-time expenditure.
RECOMMENDATION
Adopt Resolution, and authorize the Finance Director to transfer $10,000 from the
Facilities Management FY07/08 Budget Account #001-324-5011 (Salaries) to
Account #001-324-5111 (Materials & Supplies).
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
3 BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO INCREASE
4 PURCHASE ORDER NO. 208059 BY AN ADDITIONAL $10,000 TO WAXIE
SANITARY SUPPLY FOR CUSTODIAL SUPPLIES.
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RESOLUTION NO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council hereby authorize the Finance
Director or his/her designee to increase Purchase Order No. 208059 by an additional
$10,000, for a total of $34,000, to Waxie Sanitary Supply, referencing this Resolution.
SECTION 2. The authorization to increase the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
IIIII
03-/7-03
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Council Members:
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9 ESTRADA
10 BAXTER
11 BRINKER
12 DERRY
13 KELLEY
14 JOHNSON
15 McCAMMACK
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The foregoing resolution is hereby approved this
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20 2008.
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24 Approved as to form:
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2~ ") mes F. Penman, City Attorney
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO INCREASE
PURCHASE ORDER NO. 208059 BY AN ADDITIONAL $10,000 TO W AXlE
SANITARY SUPPLY FOR CUSTODIAL SUPPLIES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of
following vote, to wit:
, 2008, by the
AYES
NAYS
ABSTAIN
ABSENT
Rachel G. Clark, City Clerk
day of
Patrick J. Morris, Mayor
City of San Bernardino