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CITY OF ~AN BERNOIDINO - REQUEST I()R COUNCIL ACTION
From: Thelma Press, Liaison
Mayor and Council
Dept: Office of the Mayor
Su~ect: Recommendation by the Fine Arts Commission
to grant $10,000.00 to the Sinfonia
Mexicana Committee.
Date: December 20, 1991
Synopsis of Previous Council action:
NONE
Recommended motion:
Adopt Resolution.
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Signature
Contact person:
Thelma Press
Phone: ext. 5114
Supporting data attached: YES Ward:
FUNDING REQUIREMENTS: Amount: $10,000.00
Source: (Acct. No.) 00/ - 09/ - 53dP S 9
(Acct. DescriPtion)
Finance:
Cl..W Br-
Council Notes:
75-0262
Agenda Item No
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CITY OF SAN BERNOIDINO - REQUEST fC'M COUNCIL ACTION
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STAFF REPORT
The Sinfonia Mexicana is one of the most unique programs ever
presented before audiences of the Inland Empire and the United
states. It is through the Sinfonia Mexicana that better
understanding has been gained of the very fine music written by
Mexican composers. The interaction of the Mexican Government has
brought international and cultural exchange to the City of San
Bernardino.
This year, the Sinfonia Mexicana will be presenting a full-
orchestral program featuring the Inland Empire Symphony Orchestra
under the direction of one of Mexico's leading conductors, Eduardo
Diaz-Munoz. The performance is scheduled for April 11 at the
California Theater in San Bernardino.
The Fine Arts Commission recommended for approval the amount of
$10,000.00 at their December 10, 1991 meeting.
75-0264
City of San ae~rd~aino
;=:ne An:s CorrrniSS10n
o
crsan~:at,O Gr"ant~pDi ication For~
For ~erform'ng ~rts
I. Apolicant Organization (Name, Address,
etc. )
I I. Contact Person Florentino Garza
Title Chairman Phone 381-5388
Sinfonia Mexicana Committee
362 W. Court Street
San Bernardino, CA 92401
IIi. Program Category Under Whic" Suoport
is Requested: Music
IV. PeriOd of Support Requested
Phone, 381-5388
CA State ~on-Profit ID = IESO 10 NO.
Number of Years in Existence 7 years
10/31/91
Starting
thru 06/01/92
Ending
V. Summary of Category Descriptions
$10,000 is requested to fund the seventh annual Sinfonia Mexicana concert on Saturday,
April 11 at the California Theatre in San Bernardino. As in past years, a new work
by one of Mexico's leading composers will be receive its world premiere in San Bernardino.
VI. Estimated number of persons expected to benefit from this program/proJect: 2,500
a) Number of persons by paid attendance: 1,700
b) Number of persons by free or complimentary admission: 800
VII. Need Statement: The most recent census figures estimate the percentage of Spanish-
surnamed individuals in the Inland Empire at 25%. The level of past attendance (and a
recent audience survey) indicate a strong~sire on the part of Hispanics to patronize
and enjoy the fine arts.
VIII. Intended Results: Among the intended results of the Sinfonia Mexicana program are:
(1). To increase the participation of Hispanics in the performing arts; (2) to create
a greater awareness-of the quality and contributions of Mexico to the fine arts, and (3)
prlllllOte cultural exchange and goodwill through the sponsorship of such programs.
IX. Summary of Estimated Costs: TOTALS COSTS OF PROJECT
A. Direct Costs
Salaries & Wages S
Supplies & Materials S
Travel S
Fixed Assests/Rentals o,r L,ases S
Fees & Other TOTAL DIRECT ~OSTS ~
TOTAL PROJECT COSTS S 47 , ??<j
31.500
6,600
6,000
',"inn
1.625
B.
Indirect Costs
X. Organization Anticipated Funding/Expenses:
A. Expenses
B. Revenues, Grants, Contributions, etc.
Actual Most Recent
Fiscal Period
S 37.625
S 36.442
Estimated This
Fiscal Period
S 47,225
S hA nm
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XI. Total
NOTE:
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Amount Requested From San Bernardino City. Fine Arts Commission:
AmOunt Requested . - .', ~0 ,$10.000 -,. /
-Pl us tota l~evenues, $38.000
grants, contributions,etc.
.~ust equal total project S 48,000
costs above.
XI I.
CERTIFICATION: i
Project Officer Florent'no Garza
Title
Chairman
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INLAND EMPIRE SYMPHONY ASSOCIATION
SINFONIA HEXICANA, 1992 BUDGET
A1)ri1 11. 1992
I. Revenue
Ticket Sales
Foundation Grants
city of San Bernardino
Individual
corporate
$20,000
10;000
10,000
5,000
3,000
TOTAL REVENUE
$48,000
II. Expenses
Orchestra
Conductor
Travel/per deim for conductor
Travel/per deim for composer
Guest Artist
Guest Arist/perdeim/travel
Hall Rental
Box Office
. Stage Manager/recording
Stage Hands
Equipment moving
Program books
Ticket printing
Insurance
Marketing
contingency
$26,000
3,000
2,000
2,000
1,000
2,000
1,500
50
500
1.,000
575
1,500
100
500
5,000
500.
TOTAL EXPENSES
$47,225
--or.,.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SINFONIA MEXICANA COMMITTEE OF
SOUTHERN CALIFORNIA FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the city of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an Agreement with Sinfonia Mexicana Committee a copy of
which is attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at length.
SECTION 2.
The authorization to execute the above-
referenced agreement is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the city of San
Bernardino at a
day of
meeting thereof, held on the
il..
, 19~, by the following vote, to
wit:
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SINFONIA MEXICANA COMMITTEE OF
SOUTHERN CALIFORNIA FOR THE PROMOTION OF ARTS AND CULTURE.
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN ABSENI'
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution i~ hereby approved this
day of , 199~
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
W. R. "Bob" Holcomb, Mayor
City of San Bernardino
'Ja J
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AGREEMENT
Fine Arts Fundina
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City" and
Sinfonia Mexicana Committee a non-profit organization,
referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial assistance
from city for the fiscal year 1991-92, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
Organization's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a copy of
which proposal is on file in the Office of Cultural Affairs.
The terms of the proposal are incorporated herein by reference
and shall govern the uses of the funds provided herein. The
financial assistance provided for in this agreement is made on
a one-time only basis, and receipt of said funds shall not
imply a continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal pUblic
purpose, to wit: for the promotion of art appreciation in San
Bernardino, as more fully set forth in the proposal submitted
by Organization.
2. Pavment. Upon presentation of a claim to the City
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Finance Director, City shall pay to Organization from the
budget for the 1991-92 fiscal year, the total sum of ten
thousand dollars, to cover the costs per the Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization shall
be used solely for the purposes set forth in Paragraph 1 and
in strict compliance with the provisions set forth in the
proposal. No deviation from the proposal shall be made
without the express approval of the City of San Bernardino.
Said funds shall be expended by June 30, 1992, and any
unexpended funds shall be returned to City by organization.
4. Accountinq. At such time or times as may be
requested by the City Administrator or Director of Finance of
City, Organization shall submit to the City Administrator,
with a copy to the Director of Finance and the San Bernardino
Fine Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1992. Financial records shall
be maintained in accordance with generally accepted accounting
principles by organization in such a manner as to permit City
to easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for inspection at
any time during the business day by the City or its officers
or agents.
5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the city and its
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employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses however
occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under
this agreement. Payments hereunder are made with the
understanding that the City is not involved in the performance
of services or other activities of Organization. Organization
and its employees and agents are independent contractors and
are not employees or agents of the City in performing said
services.
6. Termination. city shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing
of such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City. In
addition, Organization shall reimburse to city any funds
expended which were used for any purposes other than those
authorized under this Agreement.
7. Assianment. Organization shall not assign its
interest in this Agreement without the prior written approval
of city.
8. Insurance.
maintain during the
Organization shall take out and
life of this Agreement such public
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liability and property damage insurance as shall insure City,
its elective and appointive boards, commissions, officers,
agents and employees, permittee and its agents performing acts
covered by this Agreement from claims for damages for personal
injury, including death, as well as from claims for property
damage which may arise from Organization's or its agents I
operations hereunder, whether such operations be by
Organization or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the amounts
of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less than $100,000 for injuries, including, but not limited
to, death, to anyone person, and subject to the same limit
for each person, in an amount not less than $100,000 on
account of anyone occurrence:
(b) Property Damage Insurance. In an amount of not
less than $50,000 for damage to the property of each person on
account of anyone occurrence.
(c) Workers Compensation. Organization shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization. Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to City.
City shall be set forth as an additional named insured in each
policy of insurance provided hereunder.
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9.
Obliqation. Organization hereby covenants that it
has taken all actions necessary to make the adherence to the
obligations imposed by this agreement a binding obligation of
the organization.
10. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to City:
City Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92401
As to Organization:
Sinfonia Mexicana
Committee
Attn: Florentino Garza
362 West Court Street
San Bernardino, CA 92401
11. Entire Aqreement. This Agreement and any documents
13 or instruments attached hereto or referred to herein integrate
14 all terms and conditions mentioned herein or incidental
15 hereto, and supersede all negotiations and prior writing in
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respect to the subject matter hereof.
In the event of
17 conflict between the terms, conditions or provisions of this
18 Agreement, and any such document or instrument, the terms and
19 conditions of this Agreement shall prevail.
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21 the term of this Agreement it shall not discriminate in
12. Non-Discrimination. Organization agrees that for
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employment,
recruitment,
hiring,
admission practices,
23 advertising or in any other manner on the basis of race,
24 color, creed, religion, national origin, sex, physical
25 handicap, or marital status.
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DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND SINFONIA MEXICANA
COMMITTEE.
ATTEST:
City Clerk
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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CITY OF SAN BERNARDINO
w. R. "Bob" Holcomb, Mayor
ORGANIZATION
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