HomeMy WebLinkAbout21-Mayor's Office
CITY OF SAN BERrORDINO - REQUEST ())R COUNCIL ACTION
~
"
From: l~elma Press, Liaison
Mayor and Council
Dept: Office of the Mayor
Subject: Recommendation by the Fine Arts Commission
to grant $20,000.00 to the San Bernardino
Valley Community Concert Association.
Date: December 20, 1991
Synopsis of Previous Council action:
06-03-91 Resolution adopted No. 91-194
Recommended motion:
Adopt Resolution.
r'f'
/1.
'"if' . I.A
.,:.}
/ 'C..
LiA' li~ / Mil/?
Signature
Contact person:
Thelma Press
Phone: ext. 5114
Supporting data attached:
YES
Ward:
FUNDING REQUIREMENTS:
Amount: $20,000.00
Source: (Acct. No.) tJO/ - 091- 5 3 ~ .;L~
(Acct. Descriotion)
Finance:
~} 1)1'-
Council Notes:
.6.n~nrlJ:J l1'arn I\tn ,QJ
CIT,Y OF SAN BERt&RDINO - REQUEST .QR COUNCIL ACTION
STAFF REPORT
The San Bernardino Valley Community Concert Association is the
oldest concert association in the valley. The type of program that
they schedule are artists who would not have otherwise been brought
to the City of San Bernardino.
The San Bernardino Valley Community Concert Association intends
once again to present a season of great classical music and dance
to be enjoyed by citizens of all ages, ethnic groups and economic
situation. They will present five subscription-paid concerts and
two free Youth Concerts during 1991-1992 Season and they are as
follows: Ballet British Columbia, Prague Symphony Orchestra, Anna
Maria Alberghetti, Soprano, Musical Magic of Harpo Marx, Empire
Brass Quintet and two free Youth Concerts for elementary children
of city and county.
The Fine Arts Commission recommended for approval the amount of
$20,000.00 at their December 10, 1991 meeting.
7!i.n''''4
City or ~~n Berndrdlno
Fine Arts Commission
o
OrSdniz~~on Grant Apolication Form
For Per'",..1"i n9 !~rts
,
I.
Applicant Organization (Name, Address,
etc. )
II.
Contact Person Maclyn
Ti tle Grants Lna1rmau
o
Phone 862 8724
SAN BERNARDINO VALLEY COMMUNITY
CONCERT ASSOCIATION
P.O.Box 377, San Bernardino, CA 92402
Ill. Program Category Under Which Support
is Requested: MUSIC
IV. Period of Support Requested
I JUlll, 1991 thru June 30, 1992
I tarting . Ending
See attached sheet Supplemental Page 1
Phone 714-885-7969
CA State Non-Profit ID ~ 95-2159433
Number of Years in Existence 53
V. Summary of Category Descriptions
See attached sheet Supplemental Page 2
VI. Estimated number of persons expected to benefit from this program/project: 10,000
a) Number of persons by paid attendance: 6,000
b) Number of persons by free or complimentary admission: 4,000
VII. Need Statement:
See attached sheet Supplemental Page 3
VIII. Intended Results:
See attached Supplemental Sqeet Page 4
IX. Summary of Estimated Costs:
A. Direct Costs
Salaries & ~aoes
Supplies & Materials
Travel
Fixed Assests/Rentals or Leases
Fees & Other
B. Indirect Costs
TOTAL COSTS OF PROJECT
S 48.600
S 6.500
S 3.500
S -o-
S 8.000
TOTAL DIRECT C:S7S S 31.700
S 98.300
TOTAL PROJECT COSTS S 98.100
A. Expenses
B. Revenues, Grants, Contributions, etc.
Actual ~ost Recent
Fi sca 1 Peri od
S 95.800
S q ~ ROO
Estimated This
Fiscal Period
S CQ ~ 100
S 98.399
X. Organization Anticipated Funding/Expenses:
X!.
Total
NOTE:
Amount Requested From San Bernardino City Fine ~rts Commission:
Amount Requested S 20,000
Plus total revenues, S 78,300
grants, contributions,etc.
Must equal total project S 98,300
costs above.
Xl I.
CERTIFICATIQN: ~
Project Offlcer---!"
n.......... M. ,"'....0.... RI\?_n7?L.
tUt.ff
Ti t 1 e Grants Chairman
n.t.. SEPT.30. 1991
i\~
o
o
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASOCIATION
Supplemental Page I
ARTICLE IV
Period of Support
This grant request is to cover the 1991-1992 fiscal year which will be
the 53rd year the Concert Association has been in existence. The program
for this season was approved by the Board of Directors in November, 1990.
A fund raiser Yard Sale was held in February, 1991. The Membership Drive
began in April and is continuing. Our first concert of the season
will be offered October 21, 1991 and the following four in November, 1991,
January of 1992, March, 1992 and April 1992. The Youth Concerts will be
offered again at the end of the school year--either Mayor June, 1992.
o
o
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
Supplemental Page 2
ARTICLE V
Summary of CateRorv Description
The SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION will present five
subscription-paid concerts and two free Youth Concerts during our 1991-1992
season.
I. BALLET BRITISH COLUMBIA
October 21, 1991
II. PRAGUE SYMPHONY ORCHESTRA
November 26, 1991
III. ANNA MARIA ALBERGHETTI, Soprano
January 29, 1992
IV.MUSICAL MAGIC OF HARPO MARX
Piano and Harp
March 13, 1992
v.. EMPIRE BRASS QUINTET
April 12, 1992
VI. Two free Youth Concerts for
elementary children of city and county Spring, 1992 (date not yet set)
Our memberships (tickets) are sold by season only and range from $25.00
to $60.00 for the season depending on location in the California Theatre of
Performing Arts. Our sales of memberships at this date stand at about
1400 with hopes of reaching 1500 before the season starts.
Income from memberships will be approximately $60,000 and attendance for the
five regular concerts should average 1500 persons. Free tickets are provided
to Senior Citizens, visually handicapped and students.
Attendance at the
two free Youth Concerts will be 3,400 students.
o
o
Supplemental Page 3
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
ARTICLE VI. Estimated number of persons expected to benefit from pro;ect.
A. Approximately 1500 will pay to see each of the five scheduled concerts.
B. Approximately 100 Senior Citizens, Handicapped persons and Students
will be admitted free to each of the five concerts.
C. Approximately 3400 elementary school students of city and county will
be admitted free of charge to the Youth Concerts.
ARTICLE VII
Needs Statement
The SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION is the oldest
continuing performing arts association in the Valley and is the only one in the
Inland Empire presenting world and nationally recognized professional musical artists
and dance groups in concert on a regular basis. Such programs lift the cultural
level of the area. It also satisfies the need of people to see and hear the very
best performers of the world without traveling to Los Angeles to do it.
With" our Youth Concerts we introduce young people to the uplifting spirit
of the performing arts. The C9ncert Association is a great community asset
which business and community leaders can point to with pride when trying to sell
our city to new businesses to this area. Our programs appeal to all segments
of society, ethnic groups and economic levels who enjoy the very best in live
classical music and dance. Membership prices are so modest that even those
people on Social Security incomes find it possible to attend.
o
o
Supplemental page 4
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
ARTICLE VIII
Intended Results
The SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION intends to once
again present a season of great classical music and dance to be enjoyed by citizens
of all ages, ethnic groups and economic situations. With our Youth concerts
we hope to educate youngsters to classical music and urge their performance in the
performing arts. We feel our programs uplift the image of our City by fulfilling
the need for such programs right here where they are available to people of the
Inland Empire.
Our concerts are presented in the California Theater which seats 1760 people.
We have high hopes of filling most of those seats this season with our varied
program of national and international artists.
We hope to sell 1500 memberships. Free tickets will be given to Senior
Citizens, Lighthouse for the Blind members, enlisted military personnel and
students in area high schools, colleges and private dance schools. The two
Youth Concerts are performed free to elementary school students throughout
the city and county. These concerts are usually filled for both performances
with a total of 3,400 attending.
o
o
Page 5
'.
PHOf:N'1I. ARI ZONA
.&02&
ANCHOA.-,GE. AL.AS""
11&01
U. S. TREASURY DEPARTMENT
INTERNAL REVENUE SERVICE
F"AO'" OFFICE M"RKED IXI
PORTL.AND, OREGON
172;12
IIIENO,NE"'.CA
...OS
DISTR ICT DIRE CTDR
T ACOMA" WASHINGTON
'."02
SAN FRANCISCO. CALIF'.
g410Z
HONOLULU, HAWAII
...'3
BOISE. IDAHO
13701
HELEN.... MONTANA
'"01
Addr... ,.ply attention or:
FL-99
Code 1323
Ka,y 17, 1974
_os ANGELES, CALlfl'.
_ IDOU
SALT LAKE CITY. UTAH
14. 10
.
San BemardinoValley Concert. Mlociation
P.O. B9X 377
San BernardiJlo, CA 92402
HE: Photo copy of Tax Exempt letter
tor the San BernardiJlo Valley
Concert. Association.
We have received your request for a copy of a tax return or other document,
. but are unable to comply with the request for the rCason checked below.
[] Returns or documents for the year or years in question have been
destroyed.
[] No record that the return or documcnt described in your request was
filed with this office.
[] Request was not signed by taxpayer or authorized agent. Please have it
signed.
[] When returns are first filed they are not available for copying during
the normal 60 day processing and indexing cycle. Please a~ise if you
still desire a copy in spite of the anticipated delay.
[] The return cannot be located. We will be glad to search again, if
you will return this letter with the information requested below.
IiX Wit have no record of a Tax Exempt letter tor the San Bernardino Valley Concert.
Mlociation. HClllever, the San Bernardino Valley Concert. AlIIoc1ation is listed
under m individual ruling dated September 1966 in the Exempt Organization
l18ster File under Section 50l(C)(J) of the Intemal Revenue Code of 1954.
There is a charge of $1 per copy for each page copied and $1 for
certification of copy if requested. A bill for the copies will be mailed
to you.
Very truly yours,
Chief, Taxpayer Service
NAME AHD ADDRESS EXACTLY AS IT APPEARED ON RETURN SOCIAL SECURITY NO.
PRESENT ADDRESS
F 1.-99 lREV. 1-"1
o
o
SAN BERNARDINO VALLEY COHIlUNITY CONCERT ASSOCIATION
Page 6
BUDGET OF 1990-1991 AND PROPOSED BUDGET FOR 1991-1992
1990-1991 PR~POSED 1991-199:1-
RECEIPTS
Memberships 55,000 60,000
Individual donations 1,000 1.000
S.B.City Fin. Arts Grant 20,000 20,000
S.B.County Arts Foundation 1,500 2,000
Businesa Corporation Donations 4,000 2,700
Interest Earned 5,000 4,000
Youth Concert Donations 7,000 6,000
Het. Opera Audition Gifts 300 300
Promotion Event 2.000 2,000
Kick-Off Luncheon 300
$95,800 $98.300
DISBURSEMENTS
Salaries 6,000 6,000
Payroll Tax.. 500 500
.SuppU.s 1.600 1.600
Telephone 1,000 1,000
Postage 2,000 2..500
Office Rent 2,000 2,000
Printing & Publishing 4,000 4,000
Hiscellaneous 200
Bank Charles H..ter Card Account 500 500
Insurance 1,500 1,500
Youth Concert 10,000 9,000
Het. Opera Auditions 300 300
Publicity & Promotion 5,000 3,000
Perfo~inl Artists 51,100 4B,600
Theater Rental 6,000 6,000
Equipment Rental 4,000 4,000
Stage Nands 4,000 6,000
Kick-off Luncheon 600 900
Office Equip. Maintenance 500 500
Refunds " 200 200
$95,800 $98,300
o
o
Page 7
SAN BERNARDINO VALLEY COHHUNITY CONCERT ASSOCIATION
Statement of Receipts & Disbursements 4/1/90. 3/31/91
GENERAL FUND
RECEIPTS
Year Endin8
3/31/91
----- -
Memberships ...--- 56,270
Donations 2.144
---.-
". "' ~- .0-
S.B. C~unty Arts Foundation ..
1. 500
Business Donations 350.
-
Interest 11 ,^, .0
.L n. I
--. n .ct ' "e
Promotional Dinner 1 610.78
. .
Kick-off L~ncheon_ 220
-..--.
. ...
TOTAL 76,356.07
.~
DISBUl<SEHENTS
....-..--- -
Salaries 5.800.
--.-
. Pavro 11 or. 236.53
Sunnlies e<< n.
- Telephone 507.32
Postage 1.958.00
.
..~f' n , <on nn
Print in. I Publishin. 3.197.82
- R;ank ((ha.1"'a@g (Haster Card Acct. ) 211.68
-. Insurance 1.062.10
Youth Concert 7,500.
Publicity & Promotion _.--- . '.'''.no
Perfo~inR Artists 43,000.00
Theater Rental 3,437.00
_____ Pronram Equipment & Expense 2 621.50
Stage Hands 2.295.50
-_.
Kick-off Luncheon 1,076.00
..-.-
Office Equipment & Haint. 949.14
Rufunds 60.00
Miscellaneous 1,342.00
.-..
. --_..
.,,---
TOTAL 78,946.03
/
o
o
Page 8
SAN BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION
DEPOSIT ACCOUNT BALANCES March 31. 1991
$6.967.04 Checking - Pacific First Bank
4.082.93 Checking - Security Pacific Bank
973.18
6.155.12
10,048.42
27.017.78
18,761.21
22.511.23
11.354.35
Savings Accounts
Memorial Fund - Wells Fargo Bank
Sustaining & Sponsor Alc - First Fed S & L
Green Estate-Capital Fund- F'rst Fed S & L
Reserve Alc - Coast Savings Bank
General Fund - Life Savings Bank
General Fund - Pacific First Bank
General Fund - First Fed S & L
$107.871.26 Total Cash Balances
-"
Alc #14052118636
0307-136957
6696-304310
01-28-00623
01-27-00704
105-19473-2
191-09283-2
14014120282
01-25-00417
mfh .~
J. W:llard~
o
o
.JAM ES K. GUTH R I E
September 29, 1991
Members of the Fine Arts Commission
City of San Bernardino
City Hall
San Bernardino, CAlifornia 92401
Dear Commission Members:
In my opinion, the contribution by the San Bernardino Valley
Community Concert Association to the cultural life and growth of
the entire San Bernardino area is and has been of inestimable
value.
We in the Inland Empire are provided each year with really
unusual opportunites to hear performances by the greatest musical
artists of our time solely through the efforts of the Association--
and at admission prices far below those in other areas. The
quality of our community life is vastly enriched thereby.
The Association's efforts to bring an understanding of and an
appreciation for good music to our Youth through its long-standing
program in the public schools is another very important reason
for providing as much community and governmental support to its
efforts as possible.
With the musical wasteland created in our city by the near-
sighted policies of our public schools, the activities of the
San Bernardino Valley Concert Association have become even more
vital and deserving of encouragement and backing.
s ft.. Guthrie
36~9la1encia
S~ ernardino, California 92404
1
2
3
4
5
6
7
8
9
10
11
12
-
o
o
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO VALLEY
COMMUNITY CONCERT ASSOCIATION OF SOUTHERN CALIFORNIA FOR THE
PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the city of San Bernardino is
hereby authorized and directed to execute on behalf of said
City an Agreement with the San Bernardino Valley Community
Concert Association a copy of which is attached hereto, marked
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
SECTION 2.
The authorization to execute the above-
13 referenced agreement is rescinded if the parties to the
14 agreement fail to execute it within sixty (60) days of the
15 passage of this resolution.
16 I HEREBY CERTIFY that the foregoing resolution was duly
17 adopted by the Mayor and Common Council of the City of San
18
19
Bernardino at a
day of
meeting thereof, held on the
, 19~, by the following vote, to
20 wit:
21 /
22 /
23 /
24 /
25 /
26 /
27 /
28
1
.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
-
o
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO VALLEY
COMMUNITY CONCERT ASSOCIATION OF SOUTHERN CALIFORNIA FOR THE
PROMOTION OF ARTS AND CULTURE.
COUNCIL MEMBERS:
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
AYES
NAYS
ABSTAIN ABSENl'
City Clerk
The foregoing resolution i~ hereby approved this
day of , 19~
Approved as to
form and legal content:
JAMES F. PENMAN
City Attorney
/'
".,...)./~
W. R. "Bob" Holcomb, Mayor
City of San Bernardino
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
-- ~
o
o
AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City" and
The San Bernardino Valley Community Concert Association a non-
profit organization, referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. organization has requested financial assistance
from city for the fiscal year 1991-92, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
Organization I s grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a copy of
which proposal is on file in the Office of CUltural Affairs.
The terms of the proposal are incorporated herein by reference
and shall govern the uses of the funds provided herein. The
financial assistance provided for in this agreement is made on
a one-time only basis, and receipt of said funds shall not
imply a continuing obligation of the City beyond the terms of
this Agreement.
B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of art appreciation in San
Bernardino, as more fully set forth in the proposal submitted
by Organization.
2. PaYment. Upon presentation of a claim to the City
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
Finance Director, City shall pay to Organization from the
budget for the 1991-92 fiscal year, the total sum of twenty
thousand dollars, to cover the costs per the Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization shall
be used solely for the purposes set forth in Paragraph 1 and
in strict compliance with the provisions set forth in the
proposal. No deviation from the proposal shall be made
without the express approval of the City of San Bernardino.
Said funds shall be expended by June 30, 1992, and any
unexpended funds shall be returned to City by Organization.
4. Accountinq. At such time or times as may be
requested by the City Administrator or Director of Finance of
City, Organization shall submit to the City Administrator,
with a copy to the Director of Finance and the San Bernardino
Fine Arts Commission, an accounting of the proposed and actual
expenditures of all revenues accruing to the Organization for
the fiscal year ending June 30, 1992. Financial records shall
be maintained in accordance with generally accepted accounting
principles by Organization in such a manner as to permit City
to easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for inspection at
any time during the business day by the City or its officers
or agents.
5. Hold Harmless. Organization covenants and agrees to
defend, indemnify, and hold harmless the city and its
2
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses however
occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under
this agreement. Payments hereunder are made with the
understanding that the City is not involved in the performance
of services or other activities of Organization. Organization
and its employees and agents are independent contractors and
are not employees or agents of the City in performing said
services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for
any reason by mailing a ten-day written notice to Organization
and this agreement shall terminate ten days after the mailing
of such notice. In the event this Agreement is terminated for
reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of
the funds provided by city shall be returned to city. In
addition, Organization shall reimburse to city any funds
expended which were used for any purposes other than those
authorized under this Agreement.
7. Assianment. Organization shall not assign its
interest in this Agreement without the prior written approval
of city.
8. Insurance.
maintain during the
Organization shall take out and
life of this Agreement such public
3
,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
liability and property damage insurance as shall insure City,
its elective and appointive boards, commissions, officers,
agents and employees, permittee and its agents performing acts
covered by this Agreement from claims for damages for personal
injury, including death, as well as from claims for property
damage which may arise from Organization's or its agents'
operations hereunder, whether such operations be by
Organization or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the amounts
of such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less than $100,000 for injuries, including, but not limited
to, death, to anyone person, and subject to the same limit
for each person, in an amount not less than $100,000 on
account of anyone occurrence:
(b) Property Damage Insurance. In an amount of not
less than $50,000 for damage to the property of each person on
account of anyone occurrence.
(c) Workers Compensation. Organization shall
provide workers compensation insurance in the amount required
by state law if the funds provided hereunder are to be paid as
salary to any employee of organization. Organization shall
require that all rights of subrogation under such policy of
workers compensation insurance shall be waived as to City.
City shall be set forth as an additional named insured in each
policy of insurance provided hereunder.
4
,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
9. Obliaation. Organization hereby covenants that it
has taken all actions necessary to make the adherence to the
obligations imposed by this agreement a binding obligation of
the organization.
10. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
As to City:
As to Organization:
San Bernardino Valley
Community Concert Assoc.
Attn: MacLyn Abbot
P.O. Box 377
San Bernardino, CA 92401
11. Entire Aareement. This Agreement and any documents
City Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92401
or instruments attached hereto or referred to herein integrate
all terms and conditions mentioned herein or incidental
hereto, and supersede all negotiations and prior writing in
respect to the subj ect matter hereof.
In the event of
conflict between the terms, conditions or provisions of this
Agreement, and any such document or instrument, the terms and
conditions of this Agreement shall prevail.
12. Non-Discrimination. Organization agrees that for
the term of this Agreement it shall not discriminate in
employment,
recruitment,
hiring,
admission practices,
advertising or in any other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
5
,
.
1
.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
..
o
o
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION.
CITY OF SAN BERNARDINO
w. R. "Bob" Holcomb, Mayor
ATTEST:
City Clerk
ORGANIZATION
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
/1
7f~
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
6