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CITY OF SAN BER()lRDINO - REQUESTOOR COUNCIL ACTION
From: Dean Meech, Purchasing Agent
Subject: Backhoes, Two (2) Each
Dept: Purchasing
Dam: December 6, 1991
Bid: F-92-12
Synopsis of Previous Council action:
None
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Recommended motion:
Adopt Resolution
Dean Meech ~, ~
Signature
Contact person:
Dean Meech, Purchasinq Aqent
Phone:
384-5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REOUIREMENTS:
Amount: 597.951.22
Source: (Acct. No.) 001-403-55660 .. OO\-~04-.s~,,(.O
Finance:
E ui ment
Acct.Oescri tion Maintenance
J3t-9---
Council Notes:
75-0262
Agenda Item No.
S-L
CITY OF SAN BER~RDINO - REQUEST CPR COUNCIL ACTION
STAFF REPORT
F-92-12
The proposed purchase is for two (2) backhoes to be utilized in
daily operations by the Public Services/street Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were
publicly opened and declared on October 24, 1991. The following is
a summary of bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
$47,410.00
$47,920.74
$48,975.61 each (total $97,951.22)
1. Case Power Equipment
2. Whiteny Machinery Co.
3. Bengal Equipment Co.
Thirteen (13) bidders of this commodity were solicited with ten
(10) no bids and three (3) valid bids received. The using
department chose to purchase the two (2) backhoes without the hoe
clamp accessory. Vendors #1 and #2 took exceptions to the
specifications in several areas. Vendor #3 met all specifications
as specified.
The Purchasing and Public Services Departments went to great
lengths to acquire equipment from each vendor with a valid bid and
physically test, inspect and validate the unique features of each
piece of equipment.
By committee determination it was unanimous that the manufacturer
JCB was the superior equipment. Eleven exclusive features were
noted beyond specifications. The equipment of most interest to the
City is a manufactured product that evolved by way of a heavy
industry market verses an agriculture product upgrade to preform
heavier tasks.
It is in the City'S best interest to look at the maintenance cost
of operation as well as the expected life of the equipment. Both
departments who participated in the determination believe the
overall value lies with the industrial manufactured machine.
Specifications as bid have been reviewed with the Director of
Public Services/Street and the Purchasing Agent who concur that the
bid of Bengal Equipment Co. meets specifications and requirements.
It is therefore recommended that the Bid be accepted for contract.
The equipment funding is in the 1991/92 budget.
001-402-55660
Account Number: 001-403-55660
$48,975.61
Total Amount: $48,975.61
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Dean R. Meech,
Purchasing Agent
/::!!1./1!::~-~t?!:1~_~
Manual Moreno, Jr.
Director Public services
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75-0264
o
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I HEREBY CERTIFY that the foregoing resolution was duly
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20 adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof, held on the
day of
, 199_, by
the following vote, to wit:
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11-21-91
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II
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO BENGAL EQUIPMENT CO. FOR THE FURNISHING AND DELIVERY OF TWO (2)
2 BACKHOES TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT
IN ACCORDANCE WITH BID SPECIFICATION F-92-12.
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4
Council Members:
AYES'
NAYS
ABSTAIN
ABSENT
The foregoing resolution is hereby approved this
14 day of , 199_
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W.R. Holcomb, Mayor
city of San Bernardino