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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Development Services
Subject: Resolution of the City of
San Bernardino approving extension of
Professional Services Agreements with
Willdan and Engineering Resources of
Southern California, Inc. for Engineering
Plan Checking Service and Development
Review.
From: James Funk, Director
Date: September 23,2002
OR: :'1'I'v'~L
MCC Date: October 7, 2002
Synopsis of Previous Council Action:
09/09/86 Resolution No. 86-350 was adopted authorizing expedited engineering plan
check services
06/18/01 Resolution No. 01-208 was adopted approving consulting plan check services in
the amount of $24,500.
11/05/01 Resolution No. 2001-343 was adopted authorizing expedited engineering
services.
Recommended Motion:
Adopt Resolution.
~~
James Funk
Contact person: Youn H. Kim, Senior Civil Enl!;ineer
Phone:
5027
Supporting data attached: Staff Report, Reso., Al!;reements, Ward: N/ A
Attachment A
FUNDING REQUIREMENTS: Amount: $75,000
Source: (Acct. No.)
-Misc. CIP Accounts
Acct, Description: Engineering Design - Contractual
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Council Notes
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Agenda Item No. ~
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City of San Bernardino - Request for Council Action
Staff Report
Subject:
Resolution of the City of San Bernardino approving extension of professional services
agreements with Willdan and Engineering Resources of Southern California, Inc. for
engineering plan checking services and development review.
Back2found:
The Development Services Department is responsible for development plan review and plan
checking for various land development and capital improvement projects. This program
consists of the review and plan checking of roads, bridges, buildings, grading, drainage,
landscaping, traffic signals, on-site improvements, handicap ramps, etc.
Contract plan checking is essential to providing a continually improving level of service to the
development community, and adequate quality control in the design process for capital
improvement projects. The level of development activity is by it's nature highly variable and
having the services of a consultant firm helps to balance the workload over time.
The engineering land development activities has increased over the last two years consistently.
Under the selection process, completed in April 2001, Willdan and Engineering Resources of
Southern California were selected to provide plan checking services and an agreement was
executed with their firms on November 12, 2001. The current agreement with Willdan and
Engineering Resources of Southern California expires on November 5, 2002. They have
agreed to continue applying their current rates for professional plan checking services and with
their expertise, knowledge and reliability, and in staffs opinion, have performed well under
their original contract.
Staff is requesting approval for extension of the present contract with previous conditions, not
to exceed $50,000.00 in services with Engineering Resources (See Rate Attachment B to
Agreement with Engineering Resources) as the selected primary consultant and another
$25,000.00 with Willdan (See Rate Attachment B to Agreement with Willdan) as a secondary
firm.
City of San Bernardino - Request for Council Action
Staff Report
Financial Impact:
All of the associated costs shall be paid upon request of the developer for expedited plan
check. Therefore, there will be no cost to the City for development plan checking and
development review. In addition, all plan check costs associated with Capital Improvement
Projects are either reimbursable through Federal! State Aid programs or through other non-
General Fund sources of revenue such as the gas tax or 1/2cent sales and road tax (Measure I)
and all such costs will be tracked individually among the Council approved project accounts.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENTS WITH WILLDAN
Al'JD ENGINEERING RESOURCES OF SOUTHERN CALIFORI\TIA, INC. FOR
ENGINEERING PLAN CHECKING SERVICES AND DEVELOPMENT REVIEW.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERl\'ARDINO AS FOLLOWS:
SECTION 1, Willdan and Engineering Resources of Southern California, Inc. are firms
competent, experienced and able to perform requested services and have provided the most
advantageous and responsible proposals for provision of Consultant Engineering Plan Checking
Services, Pursuant to this determination, the Purchasing Manager is hereby authorized and
directed to extend for one additional year the Purchase Orders for said services to said firms for
purchase order amounts totaling
575.000
(S50,000 with the primary engineering firm,
Engineering Resources and S25,000 with Willdan) in aggregate; but such award shall only be
effective upon the issuance of a Purchase Order by the Purchasing Manager; and all other
proposals are hereby rejected. The Mayor is hereby authorized and directed to execute an
Agreement for services with Willdan and with Engineering Resources of Southern California,
Inc, on behalf of the City; a copy of each agreement is attached hereto and incorporated herein
(Exhibits A and B).
SECTION 2, The above-referenced Purchase Orders shall incorporate by reference this
Resolution and the attached Agreements.
SECTION 3. The authorization to execute the above-referenced Agreements and
Purchase Orders is rescinded if they are not executed and issued within sixty (60) days of the
passage of this resolution.
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
2 EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENTS WITH WILLDA...1'I/
AND ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC. FOR
3 ENGINEERING PLAN CHECKING SERVICES AND DEVELOPMENT REVIEW.
4
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a
meeting thereof, held
7
8
on the
day of
,2001, by the following vote, to wit:
9 Council Members:
AYES
ABSTAIN ABSENT
NAYS
10 ESTRADA
11 LIEN
12 MC GINNIS
13
DERRY
14
15
SUAREZ
16 ANDERSON
17
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19
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21
22
23
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of , 2002.
Judith Valles, Mayor
City of San Bernardino
24 Approved as to
form and legal content:
25
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27
28
JAMES F. PENMAN,
City Attorney
- 2...
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Exhibit "A"
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this day of , 2002,
by and between Willdan. ("Contractor") and the CITY OF SAN BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for plan checking services within the City and,
B. WHEREAS, CONTRACTOR is competent and able to perform said services,
and,
C. NOW, THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish plan checking-related services to CITY in
accordance with Attachment A.
2. Over the term of this Agreement, CONTRACTOR shall be paid for such
services an amount not to exceed $25,000, in accordance with Attachment
A. This Agreement may be canceled by two weeks written notice by either
party.
3.
CONTRACTOR shall provide the Director of Development Services
with a weekly statement of hours worked in arrears and shall be provided
payment within thirty (30) days therefrom. CITY retains the right to
challenge all or any part of the statement.
4. The term of this agreement shall commence on the above-referenced date
and shall not exceed one year.
5. CONTRACTOR shall indemnify, defend and hold CITY, its officers,
employees and agents harmless from any claim, demand, liability, suit,
judgement or expense (including, without limitation, reasonable costs of
defense) arising out of or related to CONTRACTOR'S performance of
this agreement, except that such duty to indemnify, defend and hold
harmless shall not apply where injury to person or property is caused by
CITY'S willful or sole negligence.
6.
CONTRACTOR shall perform work tasks as directed by the Director of
Development Services or his designee, but for all intents and purposes
CONTRACTOR shall be an independent contractor and not an agent or
employee of the CITY and, as such, shall not be entitled to any benefits,
including but not limited to, medical insurance, retirement and workers'
compensation.
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7.
In the performance of this Agreement contractor shall not discriminate on
the basis of race, creed, color, religion, sex, physical handicap, ethnic
background or country of origin.
8. Any notice to be given pursuant to this Agreement shall be deposited with
the United States Postal Service, postage prepaid and addressed as
follows:
To the City: James Funk
Director of Development Services
300 North "D" Street
San Bernardino, CA 92418
To the Contractor: Willdan
650 Hospitality Lane, Suite 400
San Bernardino, CA 92408
Nothing in this paragraph shall be construed to prevent the glVlng of
notices by personal service.
9.
CONTRACTOR shall maintain insurance policies meeting the minimum
requirements set forth herein. All insurance maintained by the Contractor
shall be provided by insurers satisfactory to the City. Certificates
evidencing all insurance coverage required herein shall be delivered to the
City prior to the Contractor performing any of the services under this
Agreement. All insurance certificates required herein shall name the City
as an additional insured and provide for thirty (30) days written notice
from the insurer to the City prior to cancellation of any insurance policy of
the CONTRACTOR.
A. Comprehensive General Liabilitv and Automobile Insurance - The
Contractor shall maintain comprehensive general liability and
automobile liability insurance with a combined single limit of not
less than One Million Dollars ($1,000,000.00) per occurrence.
B. Worker's Compensation Insurance - The Contractor shall maintain
worker's compensation insurance in accordance with the laws of
the State of California for all workers employed by the Contractor.
\\CASTOR\DS\_PubliC Works\R.FCA's\2002 AlJ\io.07.02\Consultant Plan Check Serviccs'lAJrnl- Plan Cbeck Smic:eApeement. Willdan_doc
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IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day
and date first above shown.
Date:
By:
Willdan
Name:
Title:
CITY OF SAN BERNARDINO
By:
Judith Valles, Mayor
ATTEST:
Rachel Clark, City Clerk
Approved as to form
And legal content:
James F. Penman,
City Attorney
By: CIa~", f (,/>~~
o
\\CASTOR\DS\_Public Works\RfCA's\ZOO2 AJI\10-07-02\Conaultant Plan Cbcd; Sa-mCll\Agmt. PIIa ~ Service Ap'cc:mcnt. WiIldan.doc
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Services Agreement
ATTACHMENT A
Scope of Services
Contractor shall perform services including, but not limited to the following:
. Review development applications for compliance with the City's Policies,
Procedures, General Plan and Development Code
. Review and prepare final engineering drawings, studies, site plans, contract
specifications, and bid documents for both Land Development and Capital
Improvement Projects
. Meet with Public Works staff and other City departments as needed
. Meet with project applicants as determined by Public Works staff
. Attend Development/Environmental Review Committee, Planning Commission,
and/or Mayor and Common Council meetings as needed
. Review of permit applications for completeness
. Compile and route permit applications
. Other similar duties
Contractor shall perform work tasks under the general supervision of the Director of
Development Services or his designee. For all intents and purposes Contractor shall be
an independent contractor and not an agent or employee of the City and, as such, shall not
be entitled to any benefits, including but not limited to, medical insurance, retirement and
workers' compensation.
Compensation
Compensation shall be pursuant to the hourly rate sheet provided in Attachment B and
according to terms in paragraph C.3. of this Agreement.
Terms of Al!reement
This agreement shall expire one year after the date of the Agreement and compensation
shall not exceed a total of $25,000. Hours worked, work schedule, and specified projects
shall be established by mutual agreement between Contractor and City.
\\CASTOR\DS\]ublic Works\RFCA's~OO2 AIJ\I0-01-02\Consulunt Plan Check Services\Aima. Plan Cbcck Service Asreement. WilIdaR.doc
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Ronald L. Espalin
Anne Schneider
Services Agreement
With
Willdan
ATTACHEMENT B
Senior Vice President/Office Manager ........ ..$95.00/HR
Plan Check EngineeriDivision Manager........ .$95.00/HR
\\CASTOR\DS\]ublic: Workt\RFCA's\2002 AII\IO-07-02\Consu1lant Plan Check Servic:es\Aamt. Plan Cbcck Scmce Apecment _ WilIdan.doc
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.lls
,.
October 14, 2002
Willdan
650 Hospitality Lane, Suite 400
San Bernardino, CA 92408
Dear Sir,
At the Mayor and Common Council meeting of October 7, 2002, the City of San Bernardino
adopted Resolution 2002-325 - Resolution approving the extension of the professional services
agreements with Wi/ldan and Engineering Resources of Southern California, Inc., for
engineering plan checking services and development review.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office within 60 days, or by December 6, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
J2tl0i.l'-- J..,fc",,-
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
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.,
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLEllK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
"
October 14, 2002
Engineering Resources of So. CaJ., Inc.
3550 E. Florida Avenue, #B
Hemet, CA 92544
Dear Sir,
At the Mayor and Common Council meeting of October 7, 2002, the City of San Bernardino
adopted Resolution 2002-325 - Resolution approving the extension of the professional services
agreements with Wi/ldan and Engineering Resources of Southern California. Inc.. for
engineering plan checking services and development review.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office within 60 days, or by December 6, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely, j
(j}{ridl... ~/~
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
nL_'-"'L__ _ nu____L ~'__ 11..___ n:__:... _ TJ~_~_....
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 21,2002
TO:
Y oun Kim, Senior Civil Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-325 - Agreement with Engineering Resources of So. Cal.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the agreement with Engineering Resources of Southern
California, Inc., for plan checking service and development review. The original agreement is on
file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
W ~~~1~~~
_ElVEO-<<T'f eLE~K
'02 OOT 24 P12:06
transmittal
DATE: October 22 . 2002
TO: Michelle Taylor
City of San Bernardino
ATTENTION:
We are forwarding
[)<] By Mail
[ ] By Messenger
[ ] By Overnight Delivery
Description:
One signed original contract.
Remarks:
This material is sent for [ ] Checking [] Your Files [ X] Approval [] Information
Other
Please sign _ copies and return one to our office.
COPIES TO:
Very Truly Yours
WILLDAN
,
~~~
650 HOSPITALITY LANE' SUITE 400' SAN BERNARDINO, CA 92408' (909) 386-0200. FAX (909) 888-5107
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 29, 2002
TO:
Y oun Kim, Senior Civil Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-325 - Agreement with WiIldan
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the agreement with Willdan for plan checking service and
development review. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
. . ,
,.,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 1 0- '1 -0 ~ Item #
Vote: Ayes j-fJ Nays ..t:r-
I Cp Resolution # ~OO '2.- 3Z~
Abstain ..e-- Absent .e--
Change to motion to amend original documents: -
Reso. # On Attachments: /
Contract term: -
NullNoid After: ~O DA"-jJ I '2-~-o'}-
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY
By: -
\l-r
Date Sent to Mayor:
Date of Mayor's Signature:
Date of ClerklCDC Signature:
I(J-Cf-O~
IO-16--o~
\0-\0-0.;>-
Reso. Log Updated:
Seal Impressed:
v
y'
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
1l')~14--c~
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See Attached: / Date Returned: t6-.;lI-O;l El'Ib. i21"S..
See Attached: - /O-z'l-O';' WtllO...,J
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
YesL No By
Yes No --.L- By
Yes No ,/ By
Yes No i/ By
Yes N07 By
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services ~ EDA
Police Public Services Water
Finance
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: 10 -~'1-()?-
Rev ised 01112/0 I