HomeMy WebLinkAbout12-Development Services
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From:
Valerie C. Ross, Director
Authorization for the Director of
Development Services to execute Contract
Change Order No. One to the contract with
Grand Pacific Contractors, Inc. for
Construction of ADA Access Ramps and
Sidewalk at Various Locations, Phase vn -
2005/06 (SS-8), per Project Plan No. 11501.
MCC Date: January 22, 2008
Subject:
Dept:
Development Services
Date:
December 27, 2007
File Nos.
1.7202-05-2
Synopsis of Previous Council Action:
08/07/06
07/02/07
The Mayor and Common Council approved FY 2006-07 CIP 8udget.
The Mayor and Common Council adopted Resolution awarding contract in the amount of
$256,327.00 to Grand Pacific Contractors, Inc. for Construction of ADA Access Ramps and
Sidewalk at Various Locations, Phase VII - 2005/06 (SS-8), per Project Plan No. 11501.
Recommended Motion:
Authorize the Director of Development Services to execute Change Order No. One in the amount of
$34,672.19 to the contract with Grand Pacific Contractors, Inc. for Construction of ADA Access Ramps
and Sidewalk at Various Locations, Phase VII - 2005/06 (SS-8), per Project Plan No. 11501.
~ r;.l<uy
Valerie C. Ross
Contact Person:
Robert Eisenbeisz Acting City Engineer
5203
Phone:
Supporting data attached:
Staff Report, Cost Distribution Chart
& Change Order No. One Ward:
ALL
FUNDING REQUIREMENTS:
Amount: $ 34,672.19
Source: (Acct. No.)
129-367-5504-7202
Acct.
Description:
Construct Accessibility Improvements at
Various Locations
Finance:
Council Notes:
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorization for the director of Development Services to execute Contract Change Order No. One to
the contract with Grand Pacific Contractors, Inc. for Construction of ADA Access Ramps and
Sidewalk at Various Locations, Phase VII - 2005/06 (SS-B), per Project Plan No. 11501.
Background:
On July 2, 2007, the Mayor and Common Council approved a contract award to Grand Pacific
Contractors, Inc. in the amount of $256,327 for the construction of ADA access ramps and sidewalk at
various locations in the City.
In the early stages of construction work, the contractor brought to the attention of the City several
items needing resolutions as noted below:
I. Broken concrete was identified next to the various ADA ramps being insta1led.
2. Additional curb and gutter in the area of construction work was noted as in need of replacement.
3. Additional sidewalk areas were identified as not meeting ADA requirements.
4. Existing tree roots became a source of additional work.
5. Existing soil conditions at Mountain Avenue and Eureka Street were found to be saturated and not
suitable to be used as sub-base.
After a review of the site conditions, staff determined that it would be in the best interest of the City to
proceed with the additional repair work. The additional work will amount to $34,672.19 (see attached
Change Order No. One for cost breakdown), and constitute Change Order No. One. Funds are
available in the project account for this change order and the remainder of the project costs.
Financial Impact:
The FY 2007-08 CIP budget included funding in Acct. No. 129-367-5504-7202 for this project. At the
time of contract award, a contingency was established in the amount of $40,223; therefore, adequate
funding is available to cover the cost of this change order.
The estimated project costs are as follows:
TOTAL
0rilrina1 Contract Amount $ 256,327.00
Contract Chan2e Order No. One $ 34,672.19
Revised Construction Cost S 295.196.35
This change order represents an increase of 13.5% in the contract amount.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Recommendation:
Authorize the Director of Development Services to execute Change Order No. One in the amount of
$34,672.19 to the contract with Grand Pacific Contractors, Inc. for Construction of ADA Access
Ramps and Sidewalk at Various Locations, Phase VII - 2005/06 (SS-8), per Project Plan No. 11501.
Attachments:
Change Order No. One
Exhibit "1" - Cost Distribution Chart
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01102/2001 2:4S PM
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DEVELOPMENT SERVICF.'l DEPAIn'MENT
300 North "0" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
OM
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.7202-05-2
W.O. NO. 7402-05-2
DATE: JANUARY 22, 2008
PROJECT: CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK AT
VARIOUS LOCATIONS, PHASE vn - 2005/06 (SS-B).
TO: GRAND PACIFIC CONTRACTORS, INC.
11405 GEYSER DR.
MIRA LOMA, CA 91752
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 1,277 sq. ft. of Concrete Spandrel at $10.00 per s.f. 5 12,770.00
1-2 Type B Curb & Gutter - 120 I.f. @ $50.00 per I.f. 5 6,000.00
1-3 P.C.C. Sidewalk - 2,251 s.f. @ $5.00 per s.f. $ 11,255.00
1-4 Over-excavate and Replace due to Root Removal at T & M 5 2,354.86
1-5 Over-excavate and Replace due to over-saturated subgrade at T & M 5 2,292.33
TOTAL COST CCO #1 5 34,672.19
JUSTIFICATION:
1.277 so. ft. of Concrete Spandrel at 510.00 oer s.f.
Item 1-1 Tbe approved plans indicated a construction note to remove and replace existing concrete
No. spandrels that were in a state of disrepair. Tbe project specifications did not provide for a
payment item for the removal and replacement of the concrete spandrels.
Tvoe B Curb & Gutter - 120 I.f. lal S50.00 oer I.f.
Item 1-2 During construction, additional Type B curb and gutter was determined to be in a state of
No. disrepair. It was removed and replaced to match the newly constructed handicap ramps
and sidewalk.
Item P .C.C. Sidewalk - 2.251 s.f.lal 55.00 per s.f.
1-3 During construction, it was necessary to remove additional sidewalk to meet ADA
No. requirements for the new handicapped ramps.
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CHANGE ORDER NO. ONE -GRAND PACIFIC CONTRACTORS, INC.
CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK AT VARIOUS LOCATIONS, PHASE VII- 200SlO6 (SS-B)
Over-excavate and Renlace due to Root Removal at T & M
Item It was discovered during construction that numerous areas had excessive surface roots
No. 1-4 from nearby trees. These roots were removed and the subgrade re-compacted to provide a
competent subgrade for the new improvements. This work was completed on a time-and-
material basis.
Over-eXC8vate and Renlace due to over-saturated subt!rade at T & M
Item 1-5 At the intersection of Mountain and Eureka, the subgrade was found to be over-saturated.
No. It was necessary to over-excavate and replace the material with Class II Base. The work
was comnleted on a time-and-material basis.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount................................... ........................$ 260,524.16
Contract Change Order No. One. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 34.672.19
Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . .. ....................$ 295,196.35
Additional time to complete Contract due to this Change Order.......................... 0 Working Days
This change order represents 13.5% of the original contract amount.
GRAND PACIFIC CONTRACTORS, INC.
CONTRACTOR
Accepted
By:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
VALERIE C. ROSS
Director of Development Services
Title:
Date:
Date:
Approved by Mayor and Common Council
Date: January 22, 2008
Item No.
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