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Home My WebLink About16-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: August 19, 2002 Subject: Authorization to execute Change Or. ,', . · , ., lOrder No. Three to contract with IMAC i; j ..., I I ~ ti Lconstruction, Inc. for new restroom facilities at Perris Hill Park and Kerwin Field per Plan No, 10355. From: James Funk, Director Dept: Development Services File: 6.14-7263 & 6.14-46-7269 Synopsis of Previous Council Action: 07/09/01 Allocation of $356,500 in the 2001102 Capita1lmprovement Program (CIP) for new restroom at Perris Hill Parks and Meadowbrook Recreation (Rialto and Allen Street) compliance with ADA standards Account No's. 243-363-5504-7263 ($247,300) and 243-363-5504-7269 ($109,200). 03/18/02 Request to adopt Resolution awarding contract to IMAC Construction, Inc, continued to the meeting of 04/01102. 04/01102 Adopted Reso No. 2002-103 awarding construction contract to IMAC Construction, Inc, in the amount of 278,685.00, Recommended Motion: MCC Date: 09/09/02 Authorize execution of Change Order No. Three in the amount of $6,470.76 to contract with IMAC Construction, Inc. for new restroom facilities at Perris Hill Park and Kerwin Field, per Plan No. 10355, ~i./0;/ % Contact person: Ray Casey, City Enl!;ineer Phone: 5125 Supporting data attached: Staff Report and CCO #3 Ward(s): 1&2 FUNDING REQUIREMENTS: Amount: $/i 470 7/i Source: (Acc!. No's.) 243-363-5504-7263 & 243-363-5504-7269 Acct. Description: Demolish and install restroom to comply with ADA reqUirements Finance: '~"dA'~t! g~ F // Council Notes: 7/9/0"2- Agenda Item No. 1(; 1--. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Authorization to execute Change Order No. Three to contract with IMAC Construction, Inc. for new restroom facilities at Perris Hill Park and Kerwin Field per Plan No. 10355. Back2l"ound: Bids for construction of new restroom facilities at Perris Hill Park and Kerwin Field were received on February 21, 2002, and a contract in the amount of $278,685.00 was awarded to the lowest bidder, IMAC Construction, Inc. on April!, 2002. During the construction of the restrooms certain changes were requested by the Parks and Recreation Department in the building location in order to better accommodate the existing handball court. This relocation resulted in additional work in order to comply with the Americans with Disabilities Act (ADA). They also requested changes to make the restrooms more vandal resistant. Change Order No. Three in the amount of $6,470.76 represents a reasonable cost for the work requested of the Contractor as detailed in the attached change order form. This work was done near the conclusion of the project. The project is complete and has been accepted and there will be no additional costs beyond this change order. Financial Impact: Adequate funding for the cost of change order is available from the FY 2002/2003 budget in Account Nos. 243-363-5504-7263 & 243-363-5504-7269 (Demolish and install restroom to comply with ADA requirements). The cost of this change order plus the cost of the previously approved change orders total $8,662.87 which represents 3.10 % of the original contract and is well within the project contingency of $20,000.00, intended to cover necessary change orders, originally approved by the Mayor and Common CounciL Recommendation: Authorize the execution of Change Order No. Three in the amount of $6,470.76 to contract with IMAC Construction, Inc. for new restroom facilities at Perris Hill Park and Kerwin Field, per Plan No. 10355. DEVELOPMENT SERVICES DEPARTMENT 300 North "D" Street. San Bernardino. CA 92418-()()()] Planning & Building 909.384.5057. Fax: 909.384.5080 Public WorkslEngineering 9O!I.384.5111' Fax: 909.384.5155 www.ci.san-bernardino.ca.us '" CONTRACT CHANGE ORDER NO. THREE FILE NO. 6.14-2-7263 & 6.14-46-7269 DATE: SEPTEMBER 9, 2002 PROJECT: NEW RESTROOM FACILITIES AT PERRIS HILL PARK- 835 E. Highland A venue and KERWIN FIELD (MEADOWBROOK SOUTH) 175 E. Rialto Avenue PER PLAN NO. 10355 TO: IMAC CONSTRUCTION, INC. 19740 JOLORA AVE CORONA CA 92881-4600 GENTLEMEN: You are hereby compensated for performing the additional work as follows: Description of Chan"e Cost 1. Provide and install tubular steel protective handrail at Kerwin Field Restroom. $ 3,580.28 2. Provide and install guards for the interior lights of Perris Hill Restrooms $ 2,700.48 3. Rental of existing chain link fences at both the Perris Hill Park and Kerwin $ 190.00 Field location (1 month at $95.00 per month per location). TOTAL COST OF CHANGE ORDER $ 6,470.76 JUSTIFICATION: 1. Tubular Steel Protective Handrail Due to overhang of the eaves and proximity of the handball courts, the restroom building at Kerwin Field was moved forward towards the street. There was a gap of approximately 2 ft. between the building's on-site sidewalk and the street's sidewalk. For convenience in maintenance, the Park and Recreation Department requested that the gap be filled in with concrete. This resulted in a 3-inch elevation difference and a potential trip hazard. To protect against any liability it is necessary to install a protective handrail conforming to ADA specifications. The price quoted by the contractor for this change is $3,580.28. 1_.._ .. Contrad Chungl' Order No, Thr'''' Nn.\' i{cstroom Facilities at Pen'is I-tilI Pari.. - SJ5 E. Highland/\.vcnue and KCr\'\"In Field (Meadowbrook SOlllh) 175 E. Hialto Avcnuc Pl'r Pl"n No. 10355, Page 2 of2 JUSTIFICATION.. .continued 2. Steel Gnards to Interior Liehts The Parks and Recreation Department has experienced a high level of vandalism at Perris Hill Park and has requested that expanded metal guards be installed on the interior lights of the restroom. The contractor has submitted a change order request amounting to $2,700.48. 3. Chain Link Fences Parks and Recreation has decided to apply an anti-graffiti coating to the walls of both the restroom buildings, using their own materials and forces. They requested that the contractor's construction fence be retained until the work is completed. The contractor has conveyed the rental costs to be $95.00 per month per location. Parks and Recreation estimates that they will need the fences for one (1) month and the cost will therefore be $190.00 There are sufficient funds in contingencies to cover the cost ofthis Change Order. SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: ........................................................................................ $ $ $ $ $ 278,685.00 987.50 1,204.61 6,470.76 287,347.87 Original Bid Amount Increase due to CCO # I Increase due to CCO #2 Increase due to CCO #3 ........................................................................................ Revised Contract Amount ........................................................................................... ........................................................................................ .................................................................................. Additional time to complete Contract due to Change Order --.!!!.. Working Day (s) This change order represents 2.32% of the original contract amount. The cumulative total of all change orders to date is $8,662.87, which represents 3.10% of the original contract amount. IMAC Construction, Inc. CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Approved: Accepted: By: By: Title: James Funk Director of Development Services Date: Date: Approved by Mayor and Common Council Date: September 9,2002 Item No: 08/14/02 WED 09:34 FAl BUB 52U B75U Im&C ~ons~rUC~10nl Inc. 'IlIUU.L Imac construction, inc. CHANGE ORDER REQUEST No. 6 I'lIVIsed August 14. 2002 Mr. Henry Wingson CIty of Ben Bernardino 300 North 0 SlnleI San Bernardino, CA 92418-0001 18740.......-. CCIrGno, CA 92881..oaoa pn. (909) ~55 III ~__ u.. No. 7442117 prujec:t: Dear Mr. Wif9llllt New RMbuums . Kerwin FIeld & PerrI8 Hill Park BekJw ... WI l:oIIlS to inelllll a new handl8l11ll KeIWin Field per yolr request. Scope of Work: add I1.Cle 1llleI. additional PfliI'1lil1l. c:orirr>l Ex:Iusions: lJIIlVatizru QIy. [@ UritCoslI ToIlIlCosl 1~ 5uper'.ilIlIlde,lI 8hni 52.00 4111.00 LebOtet 8hrs 41.32 330.56 Dhrs 41.32 D.DD ~ 746.56 MlIIIwp 149.31 2 IlAT1!RIALS pe~ 1 Is !llI.DD 5O.DO DIs 431.00 ' D.DD SLtllDlaI 5O.DD Markup 7.50 :5 eaUI'IENT Ilobc8t D days 250.00 D.DO D days 105.00 D.DO Sub1DlaI 0.00 MIlrkup 0.00 4 1I1l11COffTftACTO AtIanlic WelcII1lI 1 Is 2.340.00 2,340.00 SlbtDl8l 2,340.00 Markup 234.00 SUBTOTAL 3,527.37 BONDING 52.91 TOTAL REQUBJT $3,580.211 Please ca. ua if ~ '- any questions or c:oncems Tl1ank You, tjc;1' <l.\ {V I mac construction, inc. 19740 JoIoraAvenue, Corona, CA 92881~ CHANGE ORDER REQUEST No. 7 ph, (909) 520-9755 Ix. (909) 520-9756 Lie, No. 744267 August 8, 2002 Mr. Henry Wingson City of San Bernardino 300 North D Street San Bernardino, CA 92418-0001 Project: New Restrooms @ Kerwin Field & Perrls Hill Park Dear Mr. Wingson: Below are our costs to install guards at the interior lights of both restrooms Scope of Work: install guards, painting Exclusions: QIy. ~ Untt Cost I Total Cost 1 LABOR Superintendent 8 hIS 52.00 416.00 Laborer 8 hIS 41.32 330.56 o hIS 41.32 0.00 Subtotal 746.56 Markup 149.31 2 MATERIALS painting lis 50.00 50.00 o Is 431.00 0.00 Subtotal 50.00 Markup 7.50 3 EQUIPMENT Bobcat o days 250.00 0.00 o days 105.00 0.00 Subtotal 0.00 Markup 0.00 4 SUBCONTRACTORS Atlantic Welding lis 1,552.00 1,552.00 Subtotal 1,552.00 Markup 155.20 SUBTOTAl 2,660.57 BONDING 39.91 TOTAL REQUEST $2,700.48 Please call US if you have any questions or concerns , Thank You, ddLdJc aster -r- Imac construction, inc. 19740 JoIoraA"""ue, Gaona, CA 92881-4600 ph. (909) 520-9755 Ix (909) 52ll-9756 Lie. No. 744267 August 9, 2002 .,~\W Mr. Henry Wingson City of San Bernardino-Henry W1ngson 300 North D Street San Bemardino, CA 92418-0001 .;,j.,'..J 2ES Project: New Restrooma @ Kerwin Field & Perrla Hili Park Dear Henry: In regards to the rental of the fences at each restroom, the cost per month is $95.00 per month, per restroom. Please let us know if you want us to leave the fence on site. If you have any questions please call me. Sincerely, r1J!c c President ce: Ernie Robles File 7544-2500