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HomeMy WebLinkAbout26-Development Services " <' . . . , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: Resolution authorizing the execution of a Common Use Agreement between the c.. " I · LCity and the San Bernardino County Regional I . I "'. I , . Ii Parks Division for the development and construction of the Santa Ana River Trail (SART). File No. 15.02-1441 MCC Date: 8-5-2002 From: JAMES FUNK Director Dept: Development Services Date: July 16, 2002 Synopsis of Previous Council Action: None. Recommended Motion: Adopt Resolution. ~ ~-,~ EILEEN GOMEZ Phone: 5328 Contact person: Supporting data attached: Staff ReportlMaps Kesol Agreement FUNDING REQUIREMENTS: Amount: None Ward: Source: (Acct. No.) 3,1 (Acct Description) Finance: Council Notes: _.p~l()~~,\ "61S-lo.;); -lob P _p M'i:O~ ;;100 ~- d1s' 0 Agenda Item Nl #,J& 3/1 q /Od-' ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Resolution authorizing the execution of a Common Use Agreement between the City and the San Bernardino County Regional Parks Division for the development and construction of the Santa Ana River Trail (SART). BACKGROUND: The San Bernardino County Regional Parks Division (SBCRPD) has requested the City's cooperation in jointly executing a Common Use Agreement for the development and construction of the Santa Ana River Trail (SART). The proposed trail would consist of a ten- foot (10') wide paved bikeway with two-foot (2') shoulders, specifically located under the south end of the "E" Street bridge and the Waterman Avenue bridge. The SBCRPD is currently working on Phase II (the La Cadena Drive to Waterman Avenue portion) of the trail. This phase of the SART project is being funded with Transportation Enhancement Act (TEA) funds through Caltrans, private non-profit funds and County match dollars. In order to complete the trail in San Bernardino County and also to complete the requirements established by Caltrans, the County needs to obtain a Common Use Agreement for use of City right-of-way adjacent to the "E" Street and Waterman Avenue bridges, to allow access to the trail at these locations. Upon approval by the Mayor and Common Council, the Common Use Agreement would be submitted to the County Board of Supervisors for approval. The County would then submit plans for any proposed construction and/or maintenance of the trail, which will require the City Engineer's approval. FINANCIAL IMP ACT: None. The SART project will be funded with TEA funds through Caltrans, private non-profit funds and County match dollars. 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" a:: .. 88 a h ~ <I ~~ ~ ~; ,- ;~25;: <!~5~33,.; 1-. ,.~ ~.. , ~-~a8.~- w ~,,~!.~ > - - ~ !:lll:8-~. u (j ~f~!!:~ ..::l1;::I:\I:~ -I~_.u". ::: :: -= '::'==c .1 I >.C=::=::, C'::::::::: .-. 1"..LLJ...,...cE o c c ~~G-14-2DOZ 09:22AM FRC~SBPD A~lft. , 9DB3884950 T-4Tl P.002/OD2 F-12S City of San BernudiDo San Bernardino Police Department Interoffiee Memorandum To; Ga.'1'Ctt W. Zinunon, Chief of Police ~ Michael A Billet, Assistant Chief of Police ;:yrn Santa Ana River Trail Project From: SUbject: Date; August 13. 2002 Copies: The Santa Ana River Trail Project (SART) has already been i,nplemented, and construc:tion of the trail in our commwrity wiU be started in the very near r..lture. Lt. Marie Emoto made a site visit and reports that the trail will be on the opposite side of the channel from where the hotel is located at Fairway Drive: and Camino Real. He does not believe the Santa Ana River Trail Project will have any significant impact on law enforcement cgr THE saPD IS COMMI1TID TO I'ROVIDING: PROGkF-SSM QU.u.rry I'OLICE SERVICE; A SAFE EI'lVIRONMENT TO lMPllOVE'I1IE QUALITY OJ LIFE; ^ REDUCTION 1N CIl1Ml! THROUGII PROIlU!M R&COGNTION AND PROBLEM SOLVINC Q c c c ~.~~.. ~. r. \iF: I Ii:'. , . l '..JJ0 Uj RESOLUTION NO. 1 2 3 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A COMMON USE AGREEMENT BETWEEN THE CITY AND THE 4 SAN BERNARDINO COUNTY REGIONAL PARKS DIVISION FOR THE 5 DEVELOPMENT AND CONSTRUCTION OF THE SANTA ANA RIVER TRAIL (SART). 6 7 8 9 10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor of the City of San Bernardino is hereby authorized and directed to execute, on behalf of said City, a Common Use Agreement relating to that certain 11 City right-of-way adjacent to the "E" Street and Waterman Avenue bridges, to allow access to 12 the trail at these locations, a copy of which is attached hereto, marked Exhibit "I" and 13 incorporated herein by reference as fully as though set forth at length. 14 SECTION 2. The authorization to execute the above-referenced agreement is rescinded 15 16 resolution. 17 18 19 20 if the parties to the agreement fail to execute it within ninety (90) days of the passage of this /II /II 21 22 23 24 25 26 27 28 Lj[(} I 2. -,. .' V /.5l'2 07/26/02 c c c' RESOLUTION AUTHORIZING THE EXECUTION OF A COMMON USE AGREEMENT BETWEEN 1 THE CITY AND THE SAN BERNARDINO COUNTY REGIONAL PARKS DIVISION FOR THE DEVELOPMENT AND CONSTRUCTION OF THE SANTA ANA RIVER TRAIL (SART) 2 3 Common Council of the City of San Bernardino at a 4 5 6 7 8 9 10 16 17 18 19 The foregoing resolution is hereby approved this 20 21 22 23 11 12 13 14 15 I HEREBY CERTIFY that the foregoing resolution was duIy adopted by the Mayor and meeting thereof held on the day of ,20_, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON MCCAMMACK City Clerk day of ,20_. JUDITH V ALLES, Mayor City of San Bernardino Approved as to form and legal content: 24 JAMES F. PENMAN 25 City Attorney r: 26 .~. 27 28 07/26/02 2 ~ E New Vendor Code Oept. Contract Number M Change ~C A X Cancel County Department Dept. Orgn. Contrador's License No. DPW - Regional Parks Division RTS CCP County Department Contract Representative Ph. Ex!. Amount of Contract hornas A. Potter 72340 $ Fund DePt. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number , Commodity Code 11/0 Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount Project Name - - Santa Ana River Trail - - Phase /I - - FOR COUNTY USE ONL Y c County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name San Bernardino County Address 777 East Rialto A venue hereinafter called Contractor San Bernardino, CA 92415-0763 Phone Birth Date FederallD No. or Social Security No. ~. IS HEREBY AGREED AS FOLLOWS: ( se space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of peyment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any. THIS AGREEMENT is entered into this day of , 20 by and between the CITY OF SAN BERNARDINO, as a public agency organized under the laws of the State of California, hereinafter referred to as "CITY", and SAN BERNARDINO COUNTY, REGIONAL PARKS DIVISION, a political subdivision of the State of California, hereinafter referred to as "COUNTY", WHEREAS, COUNTY desires to effect, at no cost to the CITY, the construction of a ten-foot (10') wide paved bikeway with two-foot (2') shoulders (hereinafter referred to as "TRAIL"), specifically located under 1) South E Street bridge and under 2) Waterman Avenue bridge, on property owned by the CITY, as part of the Santa Ana River Trail, and WHEREAS, COUNTY desires to construct, operate, and maintain said TRAIL within CITY lands, hereinafter referred to as "AREA OF COMMON USE", said AREA OF COMMON USE is shown on attached plat marked 'EXHIBIT A"; and c EXHIBIT "1" Page 1 of 5 NOW, THEREFORE, IT IS UNDERSTOOD AND MUTUALLY AGREED AS FOLLOWS: /""'CITY here~y consents to the construction, operation, and maintenance of the TRAIL, at no expense to the ~ITY, within the AREA OF COMMON USE and to allow COUNTY to occupy and use said AREA OF COMMON USE; provided, however, that no use, occupancy, construction, reconstruction or maintenance shall be effected by the COUNTY, its successors or assigns, in any manner Which, in the opinion of the City Engineer of the CITY, may interfere or conflict with any structures, facilities, operation, or uses which CITY has or intends to have upon said lands, without first submitting plans for such use and/or occupancy to CITY'S City Engineer at least thirty (30) days prior to the date of such intended use or occupancy and obtaining his written approval thereof, which approval shall not be unreasonably withheld if, in the opinion of said City Engineer, the proposal does not interfere or conflict with the CITY'S use or operations of its facilities located within the AREA OF COMMON USE. 1. CITY agrees to process all permits requested by the COUNTY which are needed to construct, operate, and maintain the TRAIL and which are properly applied for as provided herein subject to the provisions and conditions of this Agreement. 2. COUNTY agrees to submit to the CITY at least thirty (30) days in advance, plans for any proposed construction and/or maintenance of COUNTY TRAIL within AREA OF COMMON USE which may endanger, interfere or conflict with CITY'S facilities or its functional operation and to obtain written approval from the CITY of such plans. Said plans shall also be submitted to the CITY'S WaterlWastewater Department for review and approval by the WaterlWastewater Director. 3. COUNTY agrees to accept full responsibility for the maintenance and/or operation of and liability for all TRAIL works it constructs, operates or maintains located within the AREA OF COMMON USE. C. COUNTY, it successors and assigns, agree to accept full responsibility for the operation and maintenance of and liability for the TRAIL. 5. CITY acknowledges COUNTY'S right to the AREA OF COMMON USE. Except in emergencies, CITY shall give reasonable notice to the COUNTY before performing any work on COUNTY'S TRAIL in said AREA OF COMMON USE, where such work will be performed on either 1) South E Street bridge and/or its abutments, or 2) Waterman Avenue bridge and/or its abutments, if such work will in any way alter or obstruct the use of the TRAIL. 6. COUNTY agrees to: INDEMNIFICATION - The COUNTY agrees to defend, 'indemnify and hold harmless the CITY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability incurred by the CITY for any act or omission of the COUNTY or any of its authorized officers, employees, agents or volunteers arising out of the COUNTY'S work in, or its use or maintenance of the AREA OF COMMON USE. INSURANCE - Without in any way affecting the indemnity herein provided and in addition thereto, the COUNTY shall secure and maintain throughout the term of this Agreement the following types of insurance with limits as shown: c Workers' Compensation - A program of Worker's Compensation insurance or a state-approved self- insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability, with two hundred fifty thousand dollar ($250,000.00) limits covering all persons providing services on behalf of the COUNTY and all risks to such persons under this Agreement. Page 2 of 5 c c c Comprehensive General and Automobile Liability Insurance - The coverage to include contractual coverage and automobile liability coverage for owned, hired and non-owned vehicles. The policy shall have combined single coverage limits for bodily injury and property damage of not less than one million dollars ($1,000.000.00) and property damages in the sum of two hundred fifty thousand dollars ($250,000.00) resulting from anyone accident which may arise from the operations of the COUNTY in performing the work provided for herein. Public Liability and Property Damage Insurance - The COUNTY shall maintain Insurance against damage claims which may arise from operations, whether by the Insured or by any directly or indirectly employed by him. In addition, the Insurance shall name the CITY, its City Engineer, and its officers, agents and employees as "additional insured" under the policies by specific endorsement. Minimum Liability and Property Damage Insurance shall not be less than one million dollars ($1,000,000.00) for all damages and/or destruction of property in anyone occurrence, and not less than one million dollars ($1,000,000.00) for all damages and/or destruction of property during the policy period. Additional Named Insured - All policies, except for the Worker's Compensation, Errors and Omissions and Professional Liability policies, shall contain additional endorsements naming the CITY and its officers, employees, agents and volunteers as additional named insureds with respect to liabilities arising out of the performance of services hereunder. Waiver of Subroaation Riahts - COUNTY shall require the carriers of the above-required coverages to waive all rights of subrogation against the CITY and its officers, employees, agents and volunteers. Policv Primarv and Non-Contributorv - All policies required above are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by the COUNTY. Proof of Coveraae - COUNTY shall immediately furnish certificates of insurance to the CITY evidencing the insurance coverages, including endorsements above, required prior to the commencement of the performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the CITY, and COUNTY shall maintain such insurance from the time COUNTY commences performance of the services hereunder until completion of such services. Within sixty (60) days of the commencement of this Agreement, the COUNTY shall furnish certified copies of the policies and all endorsements. Insurance Review - The above insurance requirements are subject to periodic review by the CITY, whose Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of - the above insurances are not available, are unreasonably priced, or are not needed to protect the interest of the CITY. In addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager is authorized, but not required, to change the above insurance requirements, to require additional types of insurance coverage or higher limits, provided that any such change is reasonable in light of past claims against the CITY, inflation, or any other item reasonably related to the CITY'S risk. Any such reduction or waiver for the entire term of this Agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement. COUNTY agrees to execute any such amendment within thirty (30) days of receipt. The CITY recognizes that the COUNTY may be self-insured and agrees to accept letters of self-insurance. , Page 3 of 5 7. Both parties hereto agree that in the event COUNTY and/or CITY is found to be comparatively at fault for C. any claim, action, loss or damage which results from their respective acts, errors or omissions, the COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault. 8. Successors - The parties do for themselves, their heirs, executors, administrators, successors and assigns agree to the full performance of all of the provisions contained in this Agreement. COUNTY may not, either voluntarily or by action of law, assign any obligation assumed by COUNTY hereunder without the express written consent of the CITY. 9. Entire Aareement - This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a written agreement signed by both parties. 10. Notices - All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: City of San Bernardino 300 North "D" Street, 3'. Floor San Bernardino, CA 92418 Attn.: Laszlo "Les" Fogassy, Real Property Supervisor Development Services DepartmenUReal Property Section c Thomas A. Potter, Chief Department of Public Works - Regional Parks Division 777 East Rialto Avenue San Bernardino, California 92415-0763 11. Effective Date and Termination - This agreement shall be effective upon execution of all parties and shall remain in effect for a minimum of thirty (30) years of Caltrans funding per Contract Number 00-070. After which time the county may abandon the AREA OF COMMON USE and terminate this agreement upon sixty days written notice and the AREA OF COMMON USE returned to its previous state. c' Page 4 of 5 c THIS AGREEMENT shall inure to the benefit of and be binding on the successors and assigns of both parties. City of San Bernardino By: County of San Bernardino JUDITH VALLES, Mayor FRED AGUIAR, Chairman, Board of Supervisors Dated: Dated: ATTEST: Rachel Clark, City Clerk SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Raymond A. Casey, City Engineer! 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CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: August 23, 2002 TO: Eileen Gomez, Real Property Specialist FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2002-280 At the Mayor and Common Council meeting of August 19, 2002, the City of San Bernardino adopted Resolution 2002-280 - Resolution authorizing the execution of a common use agreement between the City and the San Bernardino County Regional Parks Division for the development and construction of the Santa Ana River Trail (SART). Attached are four (4) original agreements. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk's Office as soon as possible, to my attention. Please be advised that the resolution and agreement will be null and void if not executed within 90 days, or by November 18,2002. If you have any questions, please do not hesitate to contact me at ex!. 3206. Thank you. Michelle Taylor Senior Secretary I hereby ackn~~d Signed: Y:!"/ the above mentioned documents. Date: f-)3'-PY Please sign and return , OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D'" Street. San Bernardino. CA 92418-0001 909.384.5002. Fax: 909.384.5158 www.ci.san-bernardino.ca.liS ,. August 23, 2002 J. Renee Bastian Clerk of the Board of Supervisors 385 N. Arrowhead Avenue, 2nd Floor San Bernardino, CA 92410 Dear Ms. Bastian, At the Mayor and Common Council meeting of August 19, 2002, the City of San Bernardino adopted Resolution 2002-280 - Resolution authorizing the execution of a common use agreement between the City and the San Bernardino County Regional Parks Division for the development and construction of the Santa Ana River Trail (SART). Enclosed are four (4) original agreements. Please sign in the appropriate location and return one executed agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 90 days, or by November 18,2002. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, ./1 cj)L {Lel C ( (~b-... Michelle Taylor t..- Senior Secretary Enclosure CITY OF SAN BERNARDINO A nOVTCll ~lH..ll..~_n VU,IWS~ fntf>:p"rilv. ACcOlmtahilitv. Resnect for Human Dignitv. Honestv '. OFFICE OF THE CITY CLERK RAcHEL G. CLARK, CM.C. . CITY CLERK 300 North "D" Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 www.ci.san-bernardino.ca.us '" October 28, 2002 J. Renee Bastian Clerk of the Board of Supervisors 385 N. Arrowhead Avenue, 2nd Floor San Bernardino, Ca 92410 RE: Common Use Agreement Dear Ms. Bastian, At the Mayor and Common Council meeting of August 19,2002, the City of San Bernardino adopted Resolution 2002-280 - Resolution authorizing the execution of a common use agreement between the City of San Bernardino and the San Bernardino County Regional Parks Division for the development and construction of the Santa Ana River Trail (SART). On August 23, 2002, four (4) original agreements were sent to you for signatures, with the request that one executed original be returned to my attention. If the agreement has been signed, please return it to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402. Please be advised that the resolution and agreement will be null and void if not executed and returned to the City Clerk's Office by November 18, 2002. If you have any questions, please do not hesitate to contact me at (909) 384-5002. Thank you,) . ,,- (j)( tkL~ "~(E___ Michelle Taylor Senior Secretary CITY OF SAN BERNARDINO A nnDTun ';;:UA DVI'l VAl Tme;:- Tntpof"1tv. Arrnl1nt::lhilitv . Rp..l:nf':rJ fnr Hum::!." nionitv. Hone~tv O'E:PARTMENT OF PUBLIC WORKS FLOOO CONTROL . GIMS . REGIONAL PARKS' SURVEYOR' TRANSPORTATION . WASTE SYSTEM COUNTY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AND PUBLIC SERVICES GROUP REGIONAL PARKS DIVISION . RECEIVED-'e1TY CLERK 777 East Rialto Avenue . San Bernardino, CA 92415.0763 (909) 38-PARKS . Fax (909) 387-2052 KEN A. MILLER Director of Public Works '02 tilV -6 P5 :10 THOMAS A. POTTER Chief of Regional Parks November 4, 2002 Rachel G. Clark, C.M.C. City Clerk Office Of The City Clerk 300 North "D" Street San Bernardino, Ca 92418 Dear Ms. Clark, Enclosed you will find the approved Agreement for Common Use for Development of The Santa Ana River Trail. If you have any questions please contact Maureen Snelgrove at (909) 387-2591. Thank you, J!~ Maureen Snelgrove Program Manager First Second SAVE'S 81LL POSTMU$ JON D" MiKELS , . CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: November 7, 2002 TO: Eileen Gomez, Real Property Specialist FROM: Michelle Taylor, Senior Secretary RE: Resolution 2002-280 - Santa Ana River Trail (SART) CC: Attached is a fully executed copy of the common use agreement between the City and the San Bernardino County Regional Parks Division for the development and construction of the Santa Ana River Trail (SART). The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. .'. '-.?' <\ ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 't, -\ 4~0.:2 Item # :;'<.0 Resolution # Vote: Ayes :>. -'1 Nays e- Abstain.e Change to motion to amend original documents: '26()Z-z.~() Absent \ Reso. # On Attachments: /' Contract term: Note on Resolution of Attachment stored separately:--=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: ~ q.o -0..;:1- Date of Mayor's Signature: s,....11-0? Date ofClerk/CDC Signature: <;(,.;r~-Q? NullNoid After: <10 OAJ's I , H~'0;l- I By: - Reso. Log Updated: Seal Impressed: v V' II-Il-o?- Date Memo/Letter Sent for Signature: )(--;;1.3-0:;) ~Reminder Letter Sent on~ay: I 0 ~zy-o r 90 Day Reminder Letter Sent on 45th day: See Attached: 0,./" Date Returned: See Attached:/' See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney .J Parks & Rec. Code Compliance Dev. Services L- Police Public Services Water Notes: Yes V No By Yes No-L By Yes No -L By Yes NO~ By Yes No By EDA Finance MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE iContract Term. etc.) Ready to File: ~ Date: 11- ') -0;)- Revised 01/12/01