HomeMy WebLinkAbout19-Police Department
.
.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing the Mayor of San
Bernardino to execute a services agreement
with the San Bernardino City Unified School
District for the operation of the School
Crossing Guard Program by the Police
Department.
Dept: Police Department
o ~. '" "
Date: July29,2002 t;i'."n.~;L
Synopsis of Previous Council Action
Resolution #2001-278, adopted 9-4-01.
Recommended Motion:
Adopt Resolution
)\
Garrett W.
on, Chief of Police
Contact person:
Lieutenant L. Neigel
Phone: 384
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $311,400.00
Source: 001-217-5014
~/~
Council Notes:
'12FN\:$ldm~-df)Y
Agenda Item No.L
1/I,jbJ-
.
,
, .
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the Mayor of San Bernardino to execute a
services agreement with the San Bemardino City Unified School District for the operation of the
School Crossing Guard Program by the Police Department.
BACKGROUND
The City of San Bernardino and the San Bernardino City Unified School District have
participated in the school crossing guard program for a number of years. Currently, the Police
Department has administrative oversight of the program and both parties contribute one-half of
the financial costs of operating the program. The most recent Service Agreement expired June
30, 2002.
Crossing guard services are vital to help ensure the safety of our students while walking to and
from school.
FINANCIAL IMPACT
The Police Department's FY 02/03 adopted budget includes $311 ,400 for the operation of the
crossing guard program. Execution of the Agreement will obligate the San Bernardino City
School District to pay for one-half of costs of the crossing guards employed by the City, not to
exceed $155,700 during FY 2002/03.
RECOMMENDATION
Adopt resolution.
c
c
c
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
l (GQ)r?,\{
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF SAN BERNARDINO TO EXECUTE A SERVICES AGREEMENT WITH
THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE
OPERATION OF THE SCHOOL CROSSING GUARDS PROGRAM BY THE POLICE
DEPARTMENT.
SECTION 1: The City of San Bernardino and the San Bernardino City Unified School
District each pay one-half of the annual costs of school crossing guard program. The original
agreement between the two parties expired June 30, 2002. Program costs for FY 2002/03 will
be $311 ,400.
SECTION 2: Pursuant to this determination, the Mayor of San Bernardino is hereby
authorized and directed to execute a Services Agreement for FY 2002/03 with the San
Bernardino City Unified School District renewing the terms and conditions of the original
agreement.
SECTION 3: The authorization to execute the above referenced Services Agreement is
rescinded if it is not issued within one hundred and twenty (120) days of the passage of this
resolution.
III
III
III
III
III
III
III
III
c
c
c
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF SAN BERNARDINO TO EXECUTE A SERVICES AGREEMENT WITH
THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE
OPERATION OF THE SCHOOL CROSSING GU.4.RD PROGR-\M BY THE POLICE
DEPARTMENT.
4
5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2002, by the following vote, to wit:
Council Members
~
Abstain
Absent
Am
ESTRADA
LIEN
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of
,2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
1, /)
BY: ";..', -7 -:"c::>~ '-
J
c
c
c
AGREEMENT EXTENDING CROSSING GUARDS
SERVICES AGREEMENT
The CITY OF SAN BERNARDINO, a municipal corporation ("CITY") and the
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT ("SBCUSD") are parties to
a Crossing Guard Services Agreement, a copy of which is attached.
The original agreement expired June 30, 2002. The parties hereby extend the
attached agreement through June 30, 2003.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT
JUDITH V ALLES, Mayor
City of San Bernardino
DAVID S. BAIL
Assistant Superintendent
Business Services Division
Date:
Date:
o
c
c
2001-5
AGREEMENT EXTENDING CROSSING GUARDS
SERVICES AGREEMENT
The CITY OF SAN BERNARDINO, a municipal corporation ("CITY") and the SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT ("SBCUSD") are parties to a Crossing
Guard Services Agreement, a copy of which is attached.
The original agreement expired June 30, 2000. The parties hereby extend the attached
agreement through June 30, 2001.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
rfavlJt I. YILt-
HOLD VotLKOMMER
Assistant Superintendent
Human Resources Division
JUDI LES, Mayor
Ci75 San Bernardino
Date: 1-/(,-0 I
1/~6/tJl
I .
Date:
c
c
c
2000-206
CROSSING GUARDS SERVICES AGREEMENT
This agreement is entered into on .....',. ,! , 2000 between the CITY OF SAN
BERNARDINO. a municipal corporation ("CITY") and the SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT ("SBCUSD").
The CITY's police department shall provide crossing guards for children attending schools
within the SBCUSD.
The SBCUSD agrees to pay for one-half of the costs of crossing guards employed by the
CITY up to the sum of$130,200 per school year. The school year is from July 1 to June 30 of the
succeeding year.
This Agreement is effective beginning July I, 1998 and continuing through June 30,2000.
This Agreement is to formalize the past practices between the parties. The parties may agree to
extend the term of this agreement.
CITY's Duties
1. The CITY will train, schedule, provide and supervise personnel in accordance with
this Agreement and the rules and regulations of the State ofCalifomia.
2. The CITY will maintain adequate reserve personnel to furnish alternate guards in the
event that any person fails to report for work at the assigned time and location.
3. Crossing guards will be provided by the CITY at the designated locations. at the
designated hours on all days that the designated schools in the SBCUSD are in session.
4. Crossing guards are employees of the City and it shall be the responsibility of the City
to provide crossing guards with identification of such, including appropriate designation on crossing
guard apparel. The apparel shall be worn at all times the crossing guards are on duty.
5. It is the responsibility of the City to report to the District's Human Resources
Department whenever a crossing guard will not be present at any assigned location.
6. City will be responsible for the background and fingerprint clearance for all crossing
guards or supervisors who may come into contact with District students as described in Education
Code ~45122.1. .
SBCUSD's Duties
I. The SBCUSD agrees to compensate the CITY for services rendered to accomplish
the results required hereunder, not to exceed $130,200.00 per school year. The invoice shall describe
in detail the services rendered and Federal Tax I.D Number. Payment to the CITY shall be made by
I
EXHIBIT "A"
c
c
c
2000-206 .
the SBCUSD after receipt and approval of the invoice. Invoices will be submitted quarterly.
.
,
2. The payment to the CITY is inclusive of all services under this Agreement.
3. The SBCUSD will not withhold federal or state income tax deductions from payments
made to the CITY under this Agreement.
ResDonsibilities of the CIIT
I. The CITY is ultimately responsible for the results to be achieved under this Agreement. The
CITY itsel( or others hired by the CITY and under the control of the CITY, may provide the
services necessary to achieve the results required under this Agreement.
2. It is the CITY's responsibility to communicate with the individual school sites to acquire a
school calendar and determine need.
3. The CITY will perform services to achieve the results required hereunder in the CITY's own
independent way as an independent contractor and not as an employee of SBCUSD.
4. The CITY shall provide all of its own supplies and equipment necessary to achieve the results
of this Agreement.
Information Provided bv the SBCUSD
The SBCUSD will prepare and furnish to the CITY upon the CITY's request, such
information as is reasonably necessary to the perfomwice of the CITY's work under this Agreement. .
Hold Harmless
1. The CITY hereby agrees to indemnifY, defend, and hold harmless the SBCUSD and its
departments, agents, officers, and employees from any and all claims or sums which the
SBCUSD or any of its departments, agents, officers, or employees may be obligated to pay
by reason of any liability of any kind imposed upon them, including damages to property or .
injury or death of persons, arising out of the performance of the services rendered by the
CITY or caused by any error, omission, or act of the CITY or of any person employed by
CITY or of any others for whose acts the CITY is legally liable. Said sums shall include, in
the event oflegal action, court costs, expenses oflitigation, and reasonable attorney's fees.
2.
The SBCUSD hereby agrees to indemnifY, defend, and hold harmless the CITY and its
departments, agents, officers and employees from any and all claims or sums which the CITY
or any of its departments, agents, officers, or employees may be obligated to pay by reason
of any liability of any kind imposed upon them, including damages to property or injury or
death of persons, arising out of the performance of the services rendered by the SBCUSD or
2
c
c
c
2000-206
caused by any error, omission, or act of the SBCUSD or of any person employed by the
SBCUSD or of any others for whose acts the SBCUSD is legally liable. Said sums shall
include, in the event of legal action, court costs, expenses of litigation, and reasonable
attorney's fees. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this contract on behalf of the City shall be considered as "attorney's fees"
for the purposes of this paragraph.
Soecial Provisions
1. The CITY shall comply with all applicable federal, state and local laws, rules, regulations, and
ordinances, including workers compensation insurance laws. The CITY shall provide,
through insurance policies or self-insurance, workers compensation insurance coverage for
its employees who provide services hereunder, and insurance coverage or self-insurance for
any and all claims for damages, injury, death or liability it may sustain or impose on others
including the SBCUSD.
2. The CITY certifies it will not discriminate on the basis of race, color, national origin,
ancestry, sex (including sexual harassment), marital status, handicap, disability, medical
condition, religion, or age in any of its policies, procedures, or practices in compliance with
all applicable state and federal laws.
3.
This Agreement shall not be assignable except with the mutual written consent of the parties
hereto.
4. This Agreement may be amended by the mutual written consent of the parties hereto.
5. This Agreement may be terminated by either party with a thirty (30) day written notice. If
terminated, SBCUSD will pay its share for all services rendered through the effective date of .
termination.
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO
"\
SAN BERNARDINO CllY UNIFIED
SCHOOL DISTRICT
. i
',' /{' /' "..
, , . . (
".. I
......_ ... I.. *-._
Judith ~alles; Mayor
City o(San ~ernardino
-*/6/ ;' /{/(__'
Harold V6l1kat1rer
Assistant Superintendent
Human Resources Division
;"/ /
Date: .'.1 ,'. ;'-.
,
Date: ' i i .' ; ":(
3
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "0" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
oM
August 22, 2002
Mr. David S. Bail
Assistant Superintendent
San Bernardino City Unified School District
777 N. F Street
San Bernardino, CA 92410
Dear Mr. Bail,
At the Mayor and Common Council meeting of August 19, 2002, the City of San Bernardino
adopted Resolution 2002-274 - Resolution authorizing the Mayor to execute a services
agreement with the San Bernardino City Unified School District for the operation of the School
Crossing Guard Program by the Police Department.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
executed agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 120 days, or by December 17, 2002.
Please retain a copy of the agreement for your files.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
\.
~../ I:". 1- /:,.( / l..
'" ~.~
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
AlloPTvn SH,\RFn VALUES: Intee-ritv. Accountabilitv. Respecl fur Human Dignity. Honesty
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
'M
December 4, 2002
Mr. David S. Bail
Asst. Superintendent of Business Services
777 North "F" Street
San Bernardino, CA 92410
RE: School Crossing Guard Program
Dear Mr. Bail,
At the Mayor and Common Council meeting of August 19, 2002, the City of San Bernardino
adopted Resolution 2002-274 - Resolution authorizing the Mayor to execute a services
agreement with the San Bernardino City Unified School District for the operation of the School
Crossing Guard Program by the Police Department.
On August 22, 2002, one (I) original agreement was sent to you for signatures, with the request
that the executed original be returned to my attention. If the agreement has been signed, please
return it to the City Clerk's Office, Atto: Michelle Taylor, P.O. Box 1318, San Bernardino, CA
92402.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by December 17,2002.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
c/Jte-'J!J,- !r(~
Michelle Taylor
Senior Secretary
CITY OF SAN BERNARDINO
A nnDTVn ~ll'" Dun VA.l' TIVC'. Tntt>nritu _ A........nnnt'3hilitu. Dp.j;!npl't f",t' Ul1n"1'ln T\innit". Unnpctu
UNIFIED SCHOOL DISTRICT
RECEIVED-eliY CLERK
Arturo Delgado, Ed.D.
Superintendent
Dag!f se~~W1Superintendent, Business SelVices
December 5, 2002
Michelle Taylor
City of San Bernardino
Office Of The City Clerk
300 North "D" Street
San Bernardino, CA 92418
Dear Ms. Taylor:
Please find enclosed the signed ORIGINAL of the Services Agreement Extending
Crossing Guards. We have retained a copy for our own records.
If you have any questions, please do not hesitate to contact me at the address below.
As always, we look forward to working with you.
Sincerely,
( b~~~~~
Assistant Purchasing Service Director
Enclosure (1)
BUSINESS SERVICES DIVISION
777 North F Street. San Bernardino, CA 92410. (909) 381-1126. Fax (909) 381-0989
, .
.
.' .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): %-i9-0,:L Item # '9 Resolution #
Vote: Ayes d'l") Nays.-fT Abstain ~
:Joc;) - d f") Lf.-
Absent -1
Change to motion to amend original documents:
Reso. # On Attachments: ~ Contract term: ~ O:J../ G3
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NuIlNoid After: 120 OP.-tJ J I::> -(/-0 J
,
By:
Date Sent to Mayor: 11 - .?O--O..?
Date of Mayor's Signature: <;('-01l-0:;l-
Date of ClerklCDC Signature: ~- 'd-J -0:>
Reso. Log Updated: V
Seal Impressed: v/
Date Memo/Letter Sent for Signature:
.6lrl5ay Reminder Letter Sent on 3lkIIllay:
90 Day Reminder Letter Sent on 45th day:
~- ;;>';;>-Q;)-
1'2. --(-Or-
See Attached:~ Date Returned: r;:)-'i-o;;r
See Attached:/,"
See Attached:
Request for Council Action & Staff Report Attached: Yes V
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985. 8234, 655, 92-389): Yes
No
No
No---L
No r
No/
By
,/ By
By
By
By
Copies Distributed to:
City Attorney V
Parks & Rec.
Code Compliance Dev. Services
Police /' Public Services Water
EDA
Finance ,/
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~
Date: 1>/116A
,
Revised 01112/01