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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett Zimmon, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing the Purchasing
Manager to issue a Purchase Order in
the amount of $31 ,037.16 to Jensen
Environmental Engineering Services
Inc. of Indianapolis, IN for a Horizontal
Water Bullet Recovery System (HWBR).
Dept: Police 0 Fi'- . . '. · L
II~. II .,.j
Date: July 9, 2002
Synopsis of Previous Council Action:
12-5-01
Resolution No. 2001-369 - Authorize the Police Department to accept the
FY 01/02 High Technology Grant and expend the $88,618 in awarded
grant funds in accordance to the grant expenditure plan.
Recommended Motion:
Adopt Resolution.
~~
Signature
Supporting data attached: Yes
Phone: (!=lO!=l) ~R4-fi60?
Ward:
Contact person: r.::Ipt::lin .IAnifAr Ar::lgon
FUNDING REQUIREMENTS: Amount:
$31,037.00
Source: (Acct. No.) 123-587-5704
(Ar:d nA!':r:ription) High TAr:hnology r,r::lnt
Finance: ~~//L/f(laJ~
Council Notes:
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Agenda Item No. ~ ---1L.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
Resolution of the City of San Bernardino authorizing the Purchasing Manager to issue a
Purchase Order in the amount of $31 ,037.16 to Jensen Environmental Engineering Services Inc.
ofIndianapolis, IN for a Horizontal Water Bullet Recovery System (HWBR).
BACKGROUND
The Police Department has joined in a partnership with Alcohol, Tobacco and Firearms (A TF) to
scan fired firearm cartridges using a Rapid Brass Identification (RBI) unit provided by A TF.
The purpose is to identify and match fired cartridges from other crimes locally and nationally
indicating the same firearm was used. RBI will also be used to scan test-fired cartridges from
firearms collected as evidence during criminal investigations. Again, the purpose is to determine
if a specific firearm has been involved in other crimes.
The approved expenditure plan, Resolution No. 2001-369, for the FY 01/02 High Technology
Grant includes the purchase of firearms testinglbullet recovery system for the Police Department.
The system will be used to collect test-fired cartridges from firearms collected during criminal
investigations. The cartridges will be processed and submitted through the Rapid Brass
Identification (RBI) computer into the National Ballistic Information Network (NIBIN). The
Police Department collects an average of 700 firearms annually during the course of criminal
investigations. Of that, approximately 450-500 firearms could be test fired. The San Bernardino
County Sheriffs Crime Lab is seeing match of up to 5% on scanned fired cartridges.
On April 1, 2002 Purchasing released RFQ F-02-41 inviting bids for purchase of the Horizontal
Water Bullet Recovery System (HWBR) to be used by Police Department. The RFQ was mailed
to four (4) vendors, advertised in the San Bernardino Sun, and the San Bernardino Chamber of
Commerce. One (1) bid in the amount of $36,937.16 was received by Purchasing by the closing
date of April 18, 2002, from Jensen Environmental Engineering Services Inc. This bid response
was reviewed to ensure that all specifications were met or exceeded.
The bid from Jensen Environmental Engineering Services Inc. had included an additional
$5,900.00 cost to install the Horizontal Water Bullet Recovery System (HWBR). Jensen was to
use this fee to hire a local contractor with a crane or forklift lift the Recovery System from the
transport vehicle and set in place. Traffic Signal and Street Lighting Supervisor Charles Temple
said they had a crane and could lift the Recovery System from the transport and set in place. Mr.
Jensen was contacted and agreed that the City of San Bernardino could use their own services to
unload and set the Recovery System in place and the $5,900.00 could be removed from bid, thus
reducing the cost ofthe System to $31,037.16. All warranties will remain in effect.
For security concerns and to protect the Horizontal Water Bullet Recovery System (HWBR)
from the elements Purchase Order #996234 in the amount of $ 15,942.60 was issued to Koston
Construction of San Bernardino, CA to construct a building. Adequate electrical power was not
available to operate the System. Purchase Order #996213 in the amount of $4,432.00 was issued
to Koston Construction of San Bernardino, CA to install a new 3 phase, 120/208, 100-amp rain
tight service panel to provide power for the System.
FISCAL IMPACT
Resolution #2001-369 approved funding in the amount of $39,700 for this project using High
Technology Grant funds, with equipment costs projected at $26,200 and construction costs
projected at $13,500. Actual equipment costs are $4,837 higher and actual construction costs are
$6,875 higher. To cover these unforeseen increases, funding for the project will be derived from
the following sources, with remaining project funds from the High Technology Grant allocated
to other projects.
,)
Funding Source
High Technology Grant
Asset Forfeiture
Total
Account No.
123-587-5704
108-271-5505
Amount
$31,037
20.375
$51,412
There will be no impact to the City's general fund.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASING MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF ,
$31,037.16 TO JENSEN ENVIRONMENTAL ENGINEERING SERVICES INC. OF
INDIANAPOLIS, IN-FOR A HORIZONTAL WATER BULLET RECOVERY SYSTEM
(HWBR).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San Bernardino
direct the Purchasing Manager to issue a purchase order to Jensen Environmental Engineering
Services Inc. of Indianapolis, Indiana in the amount of$31,037.16 for one (I) Horizontal Water
Bullet Recovery System (HWBR).
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASING MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF
$31,037.16 TO JENSEN ENVIRONMENTAL ENGINEERING SERVICES INC. OF
INDIANAPOLIS, IN FOR A HORIZONTAL WATER BULLET RECOVERY SYSTEM
(HWBR).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2002, by the following vote, to wit:
8 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel Clark
City Clerk
The foregoing ordinance is hereby approved this day of
,2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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.-t -r -v1t!-1I ;/IIG.Il.Jf
RESOLUTION NO. 2001-369
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE FY 01102
HIGH TECHNOLOGY GRANT IN THE AMOUNT OF $88,618 AND AUTHORIZING
TilE EXPENDITURE OF THE AWARDED GRANT FUNDS IN ACCORDANCE TO
THE GRANT EXPENDITURE PLAN.
SECTION 1:
The Mayor and Common Council of the City of San Bernardino hereby
authorize the Police Department to accept the FY 01/02 High Technology Grant and expend the
$88,618 in awardeq.grant funds in accordance to the grant expenditure plan.
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2001-369
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE FY 01/02
HIGH TECHNOLOGY GRANT IN mE AMOUNT OF 588,618 AND AUTHORIZING
THE EXPENDITURE OF THE AWARDED GRANT FUNDS IN ACCORDANCE TO
THE GRANT EXPENDITURE PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a joint regulatmeeting thereof, held on
the 3rd day of December
~
Council Members
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
,2001, by the following vote, to wit:
Aves Navs
X
----X-
X
-
X
X
X
X
Abstain
Absent
%IIJ;.~
City Clerk
The foregoing resolution is hereby approved this ", ,,, ' day of December. 2001.
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Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
BY: ~~ f.f~
()
2001-369
SAN BERNARDINO POLICE DEPARTMENT
FY 01/ 02 IDGH TECHNOLOGY GRANT
BUDGET NARRATIVE
SMALL TOOLS & EQUIPMENT
· Eight sets of "Stinger" spike systems will be purchased for the sergeant's vehicles. The spike
systems will be used to terminate police pursuits when the direction of the pursued vehicle
can be determined.
· Handheld tape record~ are needed for investigators assigned to Internal Affairs to tape
record field conversations with persons filing citizens complaints and witnesses to these
incidents.
CONTRACTUAL SERVICES
· We will need to construct an enclosure in the rear parking lot of the police department for the
firearms testinglbullet recovery system. Construction will include access to electrical and
water to support this system.
· Acoustic paneling for the Internal Affairs interview room is needed to reduce the noise levels
within the room and improve the quality of recorded conversations.
CAPITAL OlITLA Y
· Grant funding wilI be used to replace aging laptops in the Patrol and Investigations
Divisions. Patrol laptops have been in daily use since their purchase in 1996.
· Additionally, the aging processors for the CAD computers in Police Communications need to
be replaced. The CAD computers have been in 24 x 7 daily use since their purchase. Future
CAD upgrades will require faster processors to optimize use of the system.
· The purchase of a firearms testinglbullet recovery system will allow department personnel to
test fire weapons used in crimes and recovered in the community to recover ballistic
evidence. This purchase wilI enhance investigations and result in the clearance of additional
crimes committed with the use of firearms.
2001-369
San Bernardino Police Department
FY 01/02 High Technology Grant
Line Item Budget
ACCOUNT OBJECT & TITLE
5112 (8) Stinger spike systems
5112 (3) Handheld tape recorders
TOTAL MAINTENANCE & OPERATION
5505 External construction for firearms testinglbullet
recovery system
5505 Acoustic paneling for Internal Affairs interview room
TOTAL CONTRACTUAL SERVICES
5702 (14) replacement PatroVlnvestigations laptops
5702 (11) Dell GX110 P31-Ghzcomputers (processors only)
5704 Firearms testinglbullet recovery system
TOTAL CAPITAL OUTLAY
GRANT TOTAL
PROPO,m
$ 3,560
1,030
$ 4,590
$13,500
$ 2,550
$16,050
$30,088
11,690
26,200
$67,978
$88,618
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): c;s- - \ 9 ~
Vote: Ayes ~-'1 Nays
Item # -----I ~
e-
/)00,;) -;)'13
Absent I
Resolution #
Abstain h
Change to motion to amend original documents: .-
Reso. # On Attachments: - Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD WICOUNTY
Date Sent to Mayor: <6 r dO --0 ~
Date of Mayor's Signature: ~. d 1-0 :>
Date of ClerklCDC Signature: <;('..;l ~ -(),:)-
MemolLetter Sent for Signature:
60 Day Reminder e da
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney V
Parks & Rec.
Code Compliance Dev. Services
Police'/ Public Services Water
Notes:
NullNoid After: -
By: -
Reso. Log Updated:
Seal Impressed:
V
,/
Date Returned: -
YesL No By
Yes No --L By
Yes No~ By
Yes NO+ By
Yes No By
EDA
Finance ,,/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: ~r d;)-(J,;)
Revised OII1210l