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Home My WebLink AboutS02-City Administrator .1 r CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: Resolution authorizing FY 02/03 O/~ ,,., .. 'A" L civic and promotion funding to assist in the i j 1.., I j ~ conduct of "Salute to the Route". Dept: City Administrator Date: August I, 2002 Synopsis oCPrevions Council Action: 8/1/02 Ways and Means recommended approval of request for civic and promotion direct funding in the amount of $5,000, and indirect funding in the amount of $4,966, plus the cost of a damage bond. 7/17/02 Ways and Means heard the item, and requested that additional information be brought back to the Committee. 8/6/01 Resolution #2001-247 adopted approving civic and promotion funding in the amount of $10,000 to support "Salute to the Route" event on September 15, 2001. Recommended Motion: Adopt resolution. That direct funding in the amount of$5,000 from the FY 02/03 civic and promotion fund be approved; that indirect funding in the amount of $4,966, plus the cost of a damage bond, be transferred from the FY 02/03 civic and promotion fund to various city departmental accounts as listed in the attached staff report; and that a waiver of fees and use of city personnel and equipment be authorized to assist in the 2002 Salute to the Route event scheduled for September 21,2002. f#irLl1bJt !a'f~) Signature Contact person:Frprl Wilsnn phnnp'~l?? Supporting data attached:Yes Ward: 1 FUNDING REQUIREMENTS: Amount: $5,000 direct $4,966 indirect, plus the cost of a damage bond. Source: (Acct. No.) 001-091-5186 Council Notes: /2eso'"' OCt).? -.;;2 b f) (A,..('t npC!.f"nptlnn) {',,,;(" ~nr1 prnmnt.;r\TI ,-%5/6cr Finance: CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Resolution authorizing agreement between the City of San Bernardino and "The Gents" for civic and promotion funding in the amount of$5,000 from the FY 02/03 budget to assist with the conduct of their "Salute to the Route" event on September 21,2002. The organization is also requesting a waiver of applicable departmental fees in connection with the event. BACKGROUND: Mr. Danny Flores, Chairman of the "Salute to the Route" event has requested financial assistance from the City in the amount of $1 0,000 to aid in the conduct of that event scheduled for September 21, 2002 at Nunez Park. Attached is a completed Request for Funding Assistance for your review which includes a proposed budget, estimated revenue from other sources, and the anticipated cost of the event to the organization. He is also requesting a waiver of fees for departmental personnel and equipment to assist with the event. These fees are as follows: Police Parks/Rec. Public Services $4,002 $ 300 $ 664 TOTAL $4,966 At the August 1,2002, Special meeting of the Ways and Means Committee, it was recommended that the agreement be made with The Gents in the amount of $5,000 in direct funding, and $4,966 for indirect costs. Additionally, it was recommended that the City procure a damage bond for this event. This is the third year in which Mr. Flores has requested financial support for this event. Last year, the Mayor and Council approved $10,000 in civic and promotion funding to support the activity. The event is a car show similar to the larger Route 66 event which is intended to showcase many "Iowrider" custom cars and bicycles and embodies the spirit of the City's Hispanic community. The event encompasses Hispanic art, culture and history. Musical entertainment and traditional Mexican foods will add to the flavor ofthe event. FINANCIAL IMPACT: Included in the FY02/03 budget is $153,500 (Acct. #001-091-5186) in civic and promotion funds which are traditionally used to support events of common interest to the community. Attached is a matrix showing the two requests the City has received this year to-date as well as the actual expenditure report of civic and promotion expenses for year ending June 30, 2002. i I RECOMMENDATION: Adopt resolution. That direct funding in the amount of $5,000 be approved; that indirect funding in the amount of $4,966, plus the cost of an $8,000 damage bond, be transferred from the FY02/03 civic and promotion fund to various city departmental accounts as listed in the attached staff report; and that a waiver of fees and use of city personnel and equipment be authorized to assist in the 2002 Salute to the Route event scheduled for September 21,2002. 3 0 88 88 0 c c:> ~~ ~~ II 0 ii '" U'll') lD l') ~q:j ";rD 'a '" '<tl') l')ClO C ... ... ... ... :J II. ... ... ... ... ... 'a .s c l! Cl .. C :J 0 ~ 'a 00 00 00 00 II gg g~ .. .. II 00> ON :J 0"; iii"': ;;. ... '<t l') ~ .. C 0 :J C 0 Z ~ ::I ... ... ... ... II. Z II 0 i5 I- ::E c -1l -1l 0 '6 ll:: c u ~ ~ .!: a> .- 0. :J ~"C ~"C II. .- c .- c C "C._ "0._ ~ - a> c CD 0 .. E :> .. "2 tlI c u E (j ~ ~ :J W B .9 a> :J J!l 0> tlI :J a> Ii ...J C III 0 III :; .. :5 :::; II .9 .!:! E c CD a> II '5 u; 1ii III 0 l/) ~ u C :J 0 .s .5 0 ... II I l! Q N N E c .! 8 8 i .. ~ ~ E c 0 II l! ... ... 0 ::E l- t::: t::: , I CITY OF SAN BERNARDINO CMC & PROMOTIONAL EXPeNSE YEAR ENDED JUNE 30, 2002 12m! JI!l!!wil ll!IIIJa &oI!!Il l!IIImsa 153,SOO.00 153.SOO.oo sa UIIIe league 5,000.00 148,SOO.00 5,000.00 148.500.00 sa UIIIe league 14,700.00 133,800.00 14,700.26 133,799.74 Salute To !he RoIrte 10.000.00 123,800.00 10,000.00 123,799.74 Friends of S8 Par1<s Jazz 2,000.00 121,800.00 2.000.00 121,799.74 Blade History Parade 4,500.00 117,300.00 4,500.00 117.299.74 BIadc History Parade 15,8n.00 101,423.00 15,877.00 101,422.74 4!h of July 52.000.00 49,423.00 48,747.35 54.875.39 Red Ribbon Parade 7.251.00 42.172.00 7,251.00 47.424.39 McDonalds Car Show 4,385.00 37,787.00 4,385.00 43.039.39 YMCA Chrislmas Parade 2,587.00 35.200.00 2,587.00 40.452.39 Clown Are Enlhuslasls 3.534.00 31.666.00 3,534.00 38.918.39 Black History Parade 2.785.00 28.881.00 2,785.00 34,133.39 Cinco De Mayo 18.739.67 16,739.67 15.393.72 73,500.00 69.858.67 138,106.28 Open PO * 2,400.00 140.506.28 * To cover remainder of costs for 4th of July event. i I BOARD OF DIRECTO!tS: President Joe M. Rodriguez Vice President Tony Dlaz Treasurer David Martinez Sargeant at Anns Membership Ed Dominguez Director Pete Ramos Director Richard Amador Secretory Steven Marlinez June 24, 2002 Chief of Police Garrett Zimmon San Bernardino Police Department 710 North 'D' Street San Bernardino, CA 92402 Chief Zimmon; The Gents Organization of San Bernardino, a community service group for over 20 years, is requesting permission from your department to allow the sale of alcoholic beverages as directed by the Alcohol and Beverage Control State Department, State of California. The Gents Organization is planning a beer garden during the Sa/ute to the Route annual event scheduled for September 21, 2002 from lOam to 7pm and located at Nunez Park, 1717 West 5th Street, San Bernardino. The beer garden will be fenced in and isolated from the Children's section. In asking approval for such a permit, the Gents Organization will be better equipped to provide this service to our community in a safe enviromnent which will be enclosed, allowing access to adults only. We expect anywhere from 5,000 attendees and up this year. The members of the Gents Organization are well respected in this community due to their volunteer efforts and support of youth offender's rehab programs in collaboration with Los Padrinos, Youth Justice Center, Latino Peace Officer's Assn. and others. This event will provide needed financial assistance for the Gents Organization to support our area high school students with scholarship programs and youth activities. Sincerely, ~. ZI~ TonY~icePr~ The Gents Organization 1462 E Art Townsend Dr. San Bernardino CA 92408-0114 . (909) 382-2262 2002 Proposed Budget June 12, 2002 EXPENSES 1 . permi ts .San Bdne City Fire Department San Bdne City Business License San Bdna County Environmental Health Itinerant Permit ABC License and Temporary Seller's Permit and Sales and Use Tax Return (for alcohol sales) Alcohol Sales Permit 2. Insurance General liability of $1,000,000 (S8 City as add'l insured) Liquor liability (through the Gents Organization) Park Damage Bond Park Clean-up bond 3. Security San Bernardino Police Dept security - 16 guards 4. Advertising Banners Billboard Flyers 5. Entertainment Bands Soundman Disc Jockey 6. Promotional Items Mounted dashplaques Dashplaques Sponsorplaques Logo t-shirts Event sponsor banner 7. Portable Reatrooms Fourteen ~egular Two handicapped 8 . Recogni tion Banquet Hall Rental Invitations Tableware, main entre, sidedishes, dessert Entertainment 9. Millc. Stage rental Hospitality {water, ice, food) Canopies, tables, chairs KiddieLand jumpers Pinatas & decorations Staff & Volunteer t-shirts Staff name tags Los padrinos clean up PO Box fee, graphics, misc. TOTAL EXPENDITURES FUNDING 1. Oirect Sponsorships Vendor/Exhibitor booths Vehicle Registrations Promotional Items/Raffles 1. In-Kind* ~ents Organization. San Bernardino City Police Dept. Lamar Advertising TOTAL REVEN'OE FAX $19,000.00 $500.00 $2,500.00 $1,700.00 $23,700.00 $8,510.00 $5,000.00 $6,000.00 $19,510.00 $43,210.00 $43,210.00 OFFICE OF THE MAYOR JUDITH VALLES 300 North "D" Street. San Bernardino. CA 92418-0001 909.384.5133. Fax: 909.384.5067 www.ci.san-bernardino.ca.ns '" July I, 2002 To: Councilwoman Wendy McCammack, Chairwoman Councilman Gordon McGinnis Councilman Neil Derry Ways and Means Committee Re: Salute to the Route Civic and Promotional Funding & Event Fee Waivers, September 21,2002 Dear Committee Members: This year Salute to the Route celebrates its lOth Anniversary commemorating the original Route 66 highway on our City's West Side. This fumily-oriented event sponsored by The Gents showcases over 300 beautiful classic and low-rider cars and bicycles, with quality vendors, entertainment and music that attracts over 10,000 fans and spectators to our City. The event also cross promotes our Route 66 Rendezvous@ event, which is held the same weekend. The council and I have attended both events for the past four years. In addition to the above, this year's Salute to the Route theme focuses on a family health faire, with free participation by related organizations that serve our community. Salute to the Route committee, under the founder and executive director, Danny Flores, has proven itself to be well run and very safe. It is the foremost event that brings positive support for our West Side as well as valuable scholarships for our youth through The Gents nonprofit organization from event proceeds. I am requesting that all City fees be waived for this event, and that $10,000 from the City's Civic and Promotion Fund be allocated for this year's 2002 Salute to the Route event. Thank you for your support. Sincerely, ~~ Mayor cc: Danny Flores, Salute to the Route Joe Rodriguez, The Gents Organization . CULTURAL AND INTERNATIONAL AFFAIRS. EQUAL EMPLOYMENT OPPORTUNITY OFFICE . MARKETING AND PUBLIC AFFAIRS. COMMUNITY LIAISON , I 2001 Final Budget Report October 12. 2001 FUNDING AMOUNT 1. Direct San Bernardino City Ways & Means Committee Inland Empire Health Plan Sponsorships Vendor/Exhibitor booths Vehicle Registrations Promotional Items Sales Dividends/prior balance Subtotal 2. In-Kind * Gents Organization San Bernardino City Police Dept. Lamar Advertising Subtotal TOTAL FUNDING EXPENSES AMOUNT 1 . Parmi ts San Sdna City Fire Department San Sdna City Business License San Sdna County Environmental Health Itinerant Permit ABC License and Temporary Seller's Permit and Sales and Use Tax Return (for alcohol sales) Alcohol Sales Permit $80.00 $10.00 * $0.00 $0.00 $0.00 $100.00 * 2. Insurance General liability of $1,000,000 (SB City as add'l insured) Liquor liability (through the Gents Organization) Park Damage Bond Park Clean-up bond $5,000.00 * $3,000.00 * 3. Security San Bernardino Police Dept Protech Security - 16 guards @ 12.50 ea per hr x 8 hrs $4,798.44 * $1.470.00 4. Advertising Radio Newspaper Banners Billboard FIvers $0.00 $0.00 $0.00 $6,000.00 * <::(\ (\(\ $10,000.00 $5,000.00 $6,600.00 $500.00 $2,765.00 $1,721.00 $654.80 $2'7,240.80 $8,510.00 $4,798.44 $6,000.00 $19,308.44 $46,549.24 AMOUNT $190.00 $8,000.00 $6.268.44 2000 Final Budget Report January 10. 2001 FUNDING AMOUNT 1 . Direct San Bernardino City Ways & Means Committee Inland Empire Health Plan Sponsorships Vendor/Exhibitor Booths Vehicle Registrations Promotional Items Sales Dividends/prior balance Subtotal 2. In-Kind * Gents Organization San Bernardino City Police Department San Bernardino City Fire Department San Bernardino County T.ll.R.N. Budweiser Set Free Christian Fellowship Alvarez & Assocites GOmez & Associates Subtotal $10,000.00 $5,000.00 $5,170.00 $521. 00 $1,915.00 $1,403.00 $93.34 $24,102.34 $8,550.00 $5,000.00 $80.00 $5,000.00 $2,100.00 $1,520.00 $300.00 $250.00 $22, BOO.OO TOTAL FUNDING $46,902.34 EXPENSES ~ 1 . PermJ. ts Fire Department (apply at City Hall) Business License (apply at City Hall) Environmental Health Itinerant Permit (apply at EHS) ABC License and Temporary Seller's Permit and Sales and Use Tax Return (for alcohol sales) (apply at State Board of Equalization) Alcohol Sales Permit $80.00 * $10.00 * $25.00 * $0.00 * $15.00 * $100.00 * 2. :Insurance General liability of $1,000,000 (SB City as add'l insured) Liquor liability (through the Gents Organization) Parkl Damage Bond Park Clean~up bond $5,000.00 * $3,000.00 * 3. Security San Bernardino Police Dept Olympic Security - 16 guards @ 12.50 ea per hr x 8 hrs Set Free Christian - 20 guards @ 9.50 ea per hr x 8 hrs $5,000.00 * $1,472.00 $1,520.00 * 4 . Advertising Radio Newpaper Banners Flyers $3,000.00 * $1,500.00 * $600.00 * $500.00 * 5. Ent.rtai~nt Bands Kik-Bak $1,500.00 * ~ $230.00 $8,000.00 $7,992.00 $5,600.00 c c 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH "THE GENTS" FOR FY 1 02/03 CIVIC AND PROMOTION FUNDING. 2 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of , 2002, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON MCCAMMACK City Clerk The foregoing resolution is hereby approved this day of 2002. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney C 1 2 3 4 5 9 10 11 12 13 C 14 15 16 17 18 c AGREEMENT Civic and Promotion Funding This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a unicipal corporation, referred to as "City" and "THE GENTS", a non-profit, 501 ( c) (3) 6 organization, referred to as "Organization." 7 8 The parties agree to as follows: 1. Recitals. A. Organization has requested financial assistance from City for the Fiscal year 2002/03, in order to assist in defraying the expenses connected with the conduct of events related to car show and cruise on September 21, 2002 , as outlined in the Request for Funding Assistance (Attachment "A") and letter to the City from Salute to the Route, dated July 1,2002, (Attachment "B") copies of which are attached hereto. The terms of the request are incorporated herein by reference and shall govern the uses of the funds provided herein. The financial assistance provided for in this Agreement is made on a one-time basis, and receipt of said funds shall not imply a continuing obligation of the City beyond the terms of this 19 Agreement. 20 B. The expenditure is for a valid municipal public purpose, to wit: for the 21 conduct of events related to the Salute to the Route annual car show and cruise. 22 23 24 25 to Organization from the civic and promotion budget for the 2002/03 fiscal year, the total sum of 26 FIVE THOUSAND DOLLARS ($5,000). 27 / II II 28 2. Payment. Upon presentation of a claim to the City Finance Director, City shall pay , I c c c GREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "THE GENTS" FOR Y02/03 CIVIC AND PROMOTION FUND ASSISTANCE. 1 2 3 4 5 3. Use of Funds. The funds paid to Organization shall be used solely for the purposes set forth in aragraph I above. No deviation from these provisions shall be made without the express pproval of the City of San Bernardino. Any unexpended funds shall be returned to the City by 6 7 Organization. 8 4. Accountability. 9 10 accepted accounting principles by Organization in such manner as to permit City to easily trace Financial records shall be maintained in accordance with generally 11 12 the expenditure of the funds. All books and records of Organization are to be kept open for inspection at any time during the business day by the City or its officers or agents. Failure to 13 14 submit the financial records in accordance with this section will result in the Organization 15 reimbursing the City in the full amount received by Organization. At the conclusion of the 16 program, Organization shall present the City Administrator or his designee copies of all receipts 17 for expenditures connected with said program in the total amount of FIVE THOUSAND 18 19 20 DOLLARS ($5,000). 5. Hold Harmless. 21 Organization covenants and agrees to defend, (if requested by City), indemnify, and hold 22 harmless the City, its departments, agencies, boards, commissions, elected officials, officers, 23 attorneys, employees and agents from all liabilities and charges, expenses (including counsel 24 fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt 25 of the funds paid hereunder and all operations under this Agreement. Payments hereunder are 26 made with the understanding that the City is not involved in the performance of services or other 27 28 2 -+--- c c c GREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "THE GENTS" FOR Y02/03 CIVIC AND PROMOTION FUND ASSISTANCE. 1 activities of Organization. The costs, salary and expenses of the City Attorney and members of 2 3 4 5 6 is office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees" for the purposes of this paragraph. 6. Insurance. While not restricting or limiting the foregoing, during the term of this 7 Agreement, Organization shall maintain in effect policies of comprehensive public, general and 8 automobile liability insurance, in the amount of$I,OOO,OOO, per occurrence combined single 9 limit, naming Salute to the Route, and the City of San Bernardino, its departments, agencies, 10 boards, commissions, elected officials, officers, attorneys, employees, and agents as additionally 11 12 insured. A certificate of insurance evidencing such coverage shall be provided to the Mayor or 13 her designee, with the added notation that the insurance policy shall not be terminated or 14 materially altered without 10 days prior written notice to the City. 15 16 7. Termination. City shall have the right to terminate this Agreement and any funding 17 remaining unpaid hereunder for any reason by mailing a ten-day written notice to Organization 18 and this Agreement shall terminate ten days after the mailing of such notice. In the event this 24 25 26 27 28 8. Authorization to Execute. Organization hereby covenants that it has taken all actions necessary to 3 i I C 1 2 3 4 5 6 7 8 9 c c GREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "THE GENTS" FOR Y02t03 CIVIC AND PROMOTION FUND ASSISTANCE. ake the adherence to the obligations imposed by this Agreement a binding obligation of the rganization. 9. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: As to City: As to Organization: City of San Bernardino THE GENTS 300 North "D" Street 1462 E. Townsend Drive San Bernardino, CA 92408 Attn: Joe Rodriquez C 1 2 3 4 5 6 7 8 9 c o GREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND "THE GENTS" FOR Y02/03 CIVIC AND PROMOTION FUND ASSISTANCE. 10. Entire Agreement. This Agreement and any documents or instruments attached hereto or eferred to herein integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations and prior writing in respect to the subject matter hereof. In the event f conflict between the terms, conditions or provisions of this Agreement, and any such document or instrument, the terms and conditions of this Agreement shall prevail. In witness whereof, the parties hereto have executed this Agreement on the day and date c c c AttaCnment "A" CITY OF SAN BERNARDINO - CIVIC AND PROMOTION FUND REQUEST FOR FUNDING ASSISTANCE 1. 0..._011' '7-I-D2. 2.' ConlaclP-., "Va.Y'\1\'1 f 10'/"1:.<; ::-E~~u..~~_~~~ 4. P_oI~~OID1UoIe-t ~€ll'lbcr IS j '" ) :tOOl.. 5. Taxpoyorldol_N_ Cf5"-3O'l:1:2.11 ~-p,o.x.. ~ &n -nerV'lO.:;..ti\~OICI'I Q:J..40'J.. 3. "'- ('0'1) flf/7-i.7'1o _01 V.... In ExloIonc:o I 0 ( 7. E_...-oI__odlOalIllldlhlo_om/pIoJod 8. P-" lludgol: _...... _t 01 FuIIimo Salaries 02 P8l1time SalariH 03 0wrtIm0 .. 05 -- Dr; ~. '" --. 023Toaph.. UI .- 024 Scho/ar$hips 025~"- Accommodations Lodging Other . 016 FICiIiIy Ro... D17lnsuranca 018 Ooc:otatlon. 018Ul1ities: Gas ~- "'-- 0Ih0< Ell_s: Su~ Total 020 Spoc!s1 Equ"""",,, q^u..M 'n\4"'I:l J .C;"1'>\~~ ~ 021 AdvsrIIsIng ,~ 022_ EaponslS 3 GRAND TOTAL i!~'~~ , 010 0lIIcs SUpp8ss 011 "- 012Prinl1ng 013 Eq........ Ro 014 SscurIy 015_ RoIrsshmMls 9. List AnIicIpsIod F~ (Sou(css __ cay) ~~. ~ \~IIn;~ ~:r,,:~.~;t~t~::,,;~~C::~~~::;'~~I'~'" ~L~ lY"<:.~ "'fOVlsor ~. .2g !nO - , I . TOTAL ( 10. AnlicIpoIsd........ f.... sdlvly '"I'1co - ) , \ II. T....AmounI~.... cay: Sslll'" W",. & lIellllS 0...: A. T....~Budgsl_ 43. ?oIO- -: B. LIIl: 0Ih0< Funding Sources ".....,5",,'- Ss.,.. Mayor & Counc:iI DIls: I\f DO- c. T.... _... Roqo-.!.... cay 10, n"1n - -: 12. o-tbo:1- sssistanc:s being _toll from tho city: (plrsonnlL squlpmsnt. pslk..... EsIimCod Cools buiIdIng..... ". ~~. be _pfoIsd br Cltrl . A.!X\1~ ~~ti;t:t, 1).,\* -~p~ u'r'''' a."A'.' . . '#j /)/J -i ' ~ 11\ B. c;......~Y\G tit'! t:bckc:.liwe.<;. - t\~>.... c-f ftl...l<. $f) -I- J. m ~ !It/I ~~~~l:~ . . . /' C. ~"'. ~\; S;. ..;. ~_"D.~'I'~""'_. ~ [ 13.~~ /iz{/V..9 .o...:p_ ~ _ C;.2. . '. ......) NOT!:_""~/O_"_.''''''_'_IIIss,''JIIe__''_Is__. A__IIId_II". .rlIfrQ.._....,,-'*. . Attachment '''an. FAX July 1, 2002 Wendy McCammack 300 N 'E' Street San Bernardino, CA 9240 I Ms. McCammack, The "Sa/ute to the Route" Board of Directors presents the tenth annual "Sa/ute to the Route" to be held Saturday, September 21, 2002 at Nunei Park in San Bernardino. c The "Sa/ute to the Route" is a community event held each September in recognition of Route 66. All proceeds are contributed to local non-profit agencies for student scholarships. This year's recipients will be the Gents Organization. The day of the event will feature a custom car show, lowrider bicycle displays, local bands performing on stage as well as food and vendor booths. Service organizations such as the Boy Scouts of America, People's Choice, Ronald McDonald House, The American Red Cross, Inland AIDS Project, the PAL Center and others are welcomed free of charge to provide outreach to the community. We host organizations such as the San Bernardino County Department of Public Health, the California Highway Patrol, San Bernardino County Sheriffs Department, and the San Bernardino City Police Department so they may educate the public about the services they provide. This year we also welcome health organizations such as Molina Medical, La Salle Medical, and IEHP so they may provide health and safety information to the public. On behalf of the "Sa/ute to the Route" Board of Directors, I am requesting $10,000 from the Ways & Means Committee in our endeavor to provide these services to the community. Attached is our proposed budget for your review. If you have any questions, please feel free to call me @ (909) 887-2745. c IUItt1h ~:/ Danny Flores, ~ ecutive Director Sa/ute to the Route , ' OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 www.ci.san-bernardino.ca.us '" August 8, 2002 Mr. Joe Rodriguez THE GENTS 1462 E. Townsend Drive San Bernardino, CA 92408 Dear Mr. Rodriguez, At the Mayor and Common Council meeting of August 5, 2002, the City of San Bernardino adopted Resolution 2002-267 - Resolution authorizing an agreement between the City of San Bernardino and "The Gents" for Civic and Promotion funding from the FY 02/03 budget to assist in the conduct of the "Salute to the Route" event. Enclosed are two (2) original agreements. Please sign in the appropriate location and return the executed agreements to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by October 4, 2002. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, c/l.[ te ~i(\ :/,) {p "- Michelle Taylor . Senior Secretary Enclosure CITY OF SAN BERNARDINO A. J\llVTl<'n .liit.UA Dvn VAllm.liI:! Tntp.O'ritv. Ar.~Cl1mt:lhilitv . Resnect for Human Dhmitv. Honestv CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: August 27,2002 TO: Veronica Martinez, Senior Secretary FROM: Michelle Taylor, Senior Secretary RE: Resolution 2002-267 - Salute to the Route Event CC: Attached is a fully executed copy of agreement between the City and "The Gents" for Civic and Promotion funding from the FY 02/03 budget to assist in the conduct of the "Salute to the Route" event. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. '. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 8'-S-Od Item # .s.;;l.. Resolution # Vote: Ayes l-fI Nays &- Abstain-e- ZOO2.-2.V, Absent -€I- Change to motion to amend original documents: Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY NulllVoid After: (,,() DII[ sf 10-4--O:l- I By: - Date Sent to Mayor: ~ - <c - 0 d- Date of Mayor's Signature: ~,"". 0 d Date of Clerk/CDC Signature: \5; 'b -0 ~ Reso. Log Updated: V Seal Impressed: ,/ Date Memo/Letter Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: y-......-O d-- See Attached: ,/" Date Returned: ~-;;lb-o;" See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes~ No By Yes No~ By Yes No ./ By Yes NO-9 By Yes No By Copies Distributed to: City Attorney y" Parks & Rec. Code Compliance Dev. Services EDA Finance ~ Police Public Services Water Others: /\-Om ,1\1 . MIS Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,) Ready to File: fl'\'r Date: 'ls- - d'l-O :;;- Revised 01/12/01