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Home My WebLink About12-Code Compliance , ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Glenn Baude, Code Compliance Director Subject: Contract with Los Padrinos for graffiti and weed abatement, and Project Curb Appeal Dept: Code Compliance Date: July 1, 2002 or;'\,~,'.w~~L Synopsis of Previous Council Action: 611912000 - Resolution 2000.183 approved extension of contract with Los Padrinos for one year for citywide gralflti program 6/412001 - Resolution 2001-145 approved extension of contract with Los Padrinos for one year for citywide graffiti abatement 8/20/2001 - Resolution 2001-269 executed a new Services Agreement with Los Padrinos consolidating the Economic Development Agency and City Services Agreement into one City master services agreement and expanding the contract to indude weed and litter abatement and Project Curb Appeal Recommended Motion: Adopt Resolution M AD._a, Signature Contact person: Glenn Baude, Director of Code CQ!TlPliance Phone: 384-5364 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $488,000 Source: (Acct. No.) 001-On-5505 (Acct. Description) Gralflti Abatement Finance:~k~~ Council Notes: ~-;l:lo-.?<x:Jd- ':)\(., Agenda Item No. --Id- 7//IDr . CI1Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Resolution of the City of San Bernardino authorizing execution of a services agreement, in the amount ofS488,OOO, with Los Padrinos Youth Services Inc. a non-profit organization for fiscal year 2002-2003. BACKGROUND: Since June of 1992 the City of San Bernardino has contracted with Los Padrinos Youth Services to provide citywide graffiti removal. On July 3,2001 the City Council expanded the services Agreement to include weed, litter and debris removal and staffing for Project Curb Appeal. The proposal fur 2002-2003 continues the expanded services and graffiti abatement program as follows: > Three full graffiti crews to respond daily, except Sundays and holidays, to requests for graffiti abatement. > A fun time Project Curb Appeal crew to work on common areas around sidewalks and curbs on North, South, East and West main corridors. Streets win include but not be limited to: Mount Vernon, Medical Center, E Street, D Street, Mountain View, Arrowhead, Sierra, Waterman, Baseline, Highland, Kendall, Del Rosa and 401h Street between Electric and Waterman. > A crew assigned to do weed abatement and pick-up of illegal dumping. This crew, along with the graffiti abatement crews win provide focused weed, litter, debris and graffiti removal in the special project areas of Delman Heights and Arden/Guthrie. }> Other Projects as assigned: the Saturday program with probation youth, assisting on an as needed basis to help elderly, disabled or other persons that are financially unable to take care of weeds/debris on their property; removal of temporary signs; large projects such as: the Soap Box Derby, the Chili Cook-off, helping pass out flyers for neighborhood associations, helping with community clean-ups and numerous other events and maintaining as necessary Economic Development Agency owned properties. The Los Padrinos contract is administered by Code Compliance. Financial Impact: A total of $488,000 is included in the FY 02-03 Code Compliance budget. Of this amount, $189,000 will be reimbursed back to the City from CDBG. This reimbursement payment has already been included in the FY 02-03 budget. Recommendation: Adopt Resolution. I--~-- 16 MCCAMMACK 17 18 19 20 -~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 "-' - , ',-, jr-- 21 22 23 24 25 26 27 28 ~ RESOLUTION OF THE OIT OF SAN BERNARDINO AUTHORIZING EXECUTION OF A SERVICES AGREEMENT IN THE AMOUNT OF $488,000 WITH LOS PADRINOS, YOUTH SERVICES INC. A NON- PROFIT ORGANIZATION, FOR FISCAL YEAR 2002-2003. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this _day of ,2002. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman City Attorney 1 "7 ~F""'__ - : c.,.,..., c ,-' L c 1 2 3 4 5 6 7 8 9 A. WHEREAS, CITY has need for graffitL weed and debris removal services within the SERVICES AGREEMENT THE EFFECTIVE DATE OF THIS AGREEMENT is day of , 2002 between ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY"), WITNESSETH: 10 CITY and, 11 B. WHEREAS, CONTRACTOR is competent, experienced and able to perform 12 13 NOW THEREFORE, the parties hereto agree as follows: 14 15 16 service between the City of San Bernardino, San Bernardino Economic Development 17 Agency and Los Padrinos Youth Services. said services; 1. That this contract supersedes previous contracts and agreements for 18 2. CONTRACTOR shall furnish services to CITY to include the 19 following: 20 a) 21 22 on all surfaces to be abated. When paints cannot be matched, surfaces to be abated will be 23 The purpose of this agreement is to effect a comprehensive citywide graffiti, weed, litter and debris abatement program. In all instances, paint will be matched 24 completely repainted in a color which is aesthetically consistent with that of surrounding 25 structures. 26 b) Natural unpainted surfaces (i.e., brick walls, concrete curbs, sidewalks and 27 metal railings) will be waterblasted, whenever possible. 28 r \- 10 11 12 13 ~ 14 , \..- 15 16 17 .- '- 1 2 c) Over time, all structures (which previously have been spot painted) will be 3 recovered to conform to the primary color of the structure, or completely repainted. 4 d) CONTRACTOR shall respond to abatement requests two (2) times daily. 5 CONTRACTOR'S turnaround time for completion of abatement requests will be 24- 6 7 hours from receipt of the electronic report from the CITY For purposes of this agreement, 24-hours is defined in terms of consecutive hours. 8 9 e) CONTRACTOR shall provide a full time Project Curb Appeal crew to work on common areas around sidewalks and curbs on North, South, East and West main corridors. Streets will include but not be limited to: Mount Vernon, Medical Center, E Street, D Street, Mountain View, Arrowhead, Sierra, Waterman, Baaseline, Highland, Kendall, Del Rosa and 40th Street between Electric and Waterman. This crew will remove weeds from the front three (3) feet on all vacant lots, remove weeds and litter from the parkway, sidewalk, curbs and gutters. CONTRACTOR will provide the City with a maintenance schedule for each street. 18 t) CONTRACTOR shall assign a full time crew to do weed abatement and trash 19 pick-up of illegal dumping. This crew, along with the graffiti abatement crews will provide 20 focused weed, litter, debris and graffiti removal in the special project areas of Delman 21 Heights and Arden/Guthrie. They will provide service two full days in the Delman Heights 22 area and two half days in the Arden/Guthrie area. 23 24 g) CONTRACTOR will continue to help the Economic Development Agency with 25 their maintenance responsibilities on Agency owned properties, as needed. 26 i) CONTRACTOR shall perform special services at the direction of the City 27 Administrator or Executive Director of the Economic Development Agency. 28 1 ,-- '-' 2 3. 3 5 6 7 8 9 10 11 12 13 14 '-- 15 23 24 25 26 C 27 28 Over the tenn of this Agreement, CONTRACTOR shall be paid $488,000 for such services. Payments will be made monthly in amounts equal to 1/]2 of the contract 4 amount 4. CONTRACTOR shall provide the Director of Code Compliance with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. Financial records shall be maintained in accordance with generally accepted accounting principles by CONTRACTOR in such manner as to permit CITY to easily trace the expenditure of funds. All books and records of CONTRACTOR are to be kept open for inspection at any time during the business day by the CITY or its officers or agents. Failure to submit the financial records in accordance with this section will result in the CONTRACTOR reimbursing the CITY in the full amount received by CONTRACTOR. 16 5. The tenn of this Agreement shall be from July I, 2002 to June 30, 2003. It 17 may be canceled by thirty days written notice by either party. The Mayor, or her 18 designee, is authorized to extend this agreement for up to thirty (30) days and approve 19 20 line item adjustments to the Agreement's program budget as long as any such extension 21 is upon the same tenns and conditions as specified herein. 22 6. By mutual agreement between the City of San Bernardino and CONTRACTOR this contract will replace all previous service contracts between the City of San Bernardino, the San Bernardino Economic Development Agency and said CONTRACTOR. 7. CONTRACTOR shall indemnify, defend and hold CITY AND ECONOMIC DEVELOPMENT AGENCY, its officers, employees and agents hannless from any claim, I~.- - .r' \....- 24 25 26 - 27 .~ 28 1 demand, liability, suit, judgement of expenses (including, without limitation, reasonable 2 3 costs of defense) arising out of or related to CONTRACTOR'S performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply 4 5 where injury to person or property is caused by CITY'S OR ECONOMIC 6 DEVELOPMENT AGENCY'S willful misconduct or sole negligence. 7 8. While not restricting or limiting the foregoing, during the term of this 8 Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public, 9 general and automobile liability insurance, in the amount of$2,000,000.00, per 10 11 occurrence combined single limit, naming the City of San Bernardino and Economic Development Agency as additional named insureds. CONTRACTOR shall also maintain 12 13 statutory worker's compensation coverage, and shall file copies of said policies with the 14 CITY'S Risk Manager prior to undertaking any work under this Agreement. City shall be 15 given thirty (30) days written notice if the insurance is cancelled or substantially altered. 16 9. 17 18 19 CONTRACTOR shall perform work tasks as directed by the Code Compliance Director but for all intents and purposes CONTRACTOR shall be an independent contractor and not an agent or employee of the CITY 20 10. In the performance of this Agreement and in the hiring and recruitment of the 21 employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, 22 religion, sex, physical handicap, ethnic background or country of origin. 23 11. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Services, postage prepaid and addressed as follows: TO THE CI1Y: Glenn Baude. Dir. of Code Compliance Code Compliance Department City of San Bernardino 20 I "E" Street Suite 201 ,- 1 2 3 4 5 6 7 8 9 10 11 12 13 ""- __ 14 \....... 15 16 17 18 19 20 21 22 23 24 25 26 27 28 >'"""- "- San Bernardino, CA 92418 TO THE CONTRACTOR: Los Padrinos P. O. Box 479 San Bernardino, CA 92402 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. 12. CONTRACTOR agrees and understands that prior to commencing work under this Agreement, it shall first obtain a Business Registration Certificate from the City Clerk and shall keep such Certificate current during the term of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. Date: By Business Name Signature Date: By Judith Valles, Mayor ATTEST: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman, City Attorney By ~,~ 7- C~~~ '- 71 0/ OFFICE m' THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 www.ci.san.bernardino.ca.us Sf.< July 8, 2002 Los Padrinos P.O. Box 479 San Bernardino, CA 92402 Dear Sir or Madam, At the Mayor and Common Council meeting of July 1, 2002, the City of San Bernardino adopted Resolution 2002-216 - Resolution authorizing execution of a services agreement in the amount of $488,000 with Los Padrinos, Youth Services, Inc., a non-profit organization, for Fiscal Year 2002-2003. Enclosed is one (l) original agreement. Please sign in the appropriate location and return the executed agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by August 30, 2002. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, " I Michelle Taylor Senior Secretary Enclosure CITY 0\1 SAN BERNARDINO AnOI'TFn SHARED VALUES: Integritv. Accoulltability" Respect fur Human Dignity. Honesty CITY OF SAN BERNARDINO Interoffice Memorandwn CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: July 15, 2002 TO: Glenn Baude, Director of Code Compliance FROM: Michelle Taylor, Senior Secretary RE: Resolution 2002-216 - Los Padrinos CC: Finance Attached is a fully executed copy of the services agreement with Los Padrinos, Youth Services, Inc., for Fiscal Year 2002-2003. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. . ....... " .. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): '1- \ --0 'd- Item # Vote: Ayes 1-'\ Nays.e- Change to motion to amend original documents: - \ d- Resolution # Abstain -8- ;;lCOd<;lI " Absent -e- Reso, # On Attachments: ~ Contract term: B 6)-1 b3 Note on Resolution of Attachment stored separately: -=-- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Null/Void After: lot) DA,.s I ~. ,i()-6;L By: - Date Sent to Mayor: 1)- d -o?-- Date of Mayor's Signature: ',- ~-od Date ofClerk/CDC Signature: 'l-:,--c, ~ Reso. Log Updated: .-/ Seal Impressed: V See Attached:/ Date Returned: '7-/S-0:;" See Attached: See Attached: Date Memo/Letter Sent for Signature: '1-1.---0 ~ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Yes ~ Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By No / By No 7 By By By No ,/ N07 Copies Distributed to: City Attorney ,/' Parks & Rec. Code Compliance ,,/ Dev. Services EDA Finance ,/ MIS Police Public ServiCes Water Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: dVH' Date: '7-,5 -o~ Revised 01/12/01