HomeMy WebLinkAbout26-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing an
increase to annual purchase orders to
Matich Corp and Vulcan Materials/
CalMat Division to supply materials for
01"-; ',.' I ~:; L roadway pavement repairs
Dept: Public Services
Date May 1, 2002
Meeting Date: May 6, 2002
2/~212000 Reso
8/07/2000
1/07/2002
2000-37
2000-245
2002-11
Annual PO MatichNulcan
Inc.of PO MatichNulcan
Inc of PO MatichNulcan
Recommended Motion:
1. Adopt resolution.
2. Authorize the Director of Finance to amend the FY2001/2002 budget for the
AB2928 Fund and transfer a total of $281 ,000 from the various projects listed in
the Staff Report to the newly created project for roadway pavement repairs as
outlined in the Staff Report p
;y~N 4/d~/
Signature --"= /
Contact person Lynn Merrill, Director Phone: 5140
Supporting data attached:
Ward: 1
FUNDING REQUIREMENTS:
Amount:
$281,000
Source:
125-378-5504-7281
125-378-5504-7282
125-378-5504-7283
Fln,"~'~~~
No/ Jp
0//7/~
Agenda
Council Notes: P!iJLU(wJ~ f;/b/o,p-#.:<3
fllMia-0J ddd/(}},ff Ole"
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing an increase to annual purchase orders to Matich Corp and
Vulcan MaterialslCalMat Division to supply materials for roadway pavement repairs
Background:
Since December 1, 2001, the Public Services Department, Street Division has
performed the downtown pavement rehabilitation projects on 4th St. between "H" and "E"
Streets; "F", "G" and "H" Streets, between 4th and 5th Streets; Church St. between "D"
and "E" Streets; 3rd St between "G" to "H" Streets, and "G" Street between 2nd and 4th
Streets. The Development Services Department performed the re-striping of these
streets and is currently replacing the traffic signal loops..
The Public Services and the Development Services Departments have been jointly
exploring opportunities to increase paving activities throughout the City. Based on the
above pilot projects performed by the two Departments, it was determined that, in
certain applications, a combination of City crews performing the cold milling, sweeping,
paving ground work and striping while using contractors to perform the actual paving
operation and install traffic loops may result in a similar pavement rehabilitation product
at a slightly lower overall cost. If so, this joint public-private approach may allow an
increase in the amount of capital improvement projects accomplished.
The Mayor has asked that additional infrastructure investment be made downtown. In
order to continue to enhance the image of the City through infrastructure improvement,
both Departments are requesting authorization to proceed with full-milling, street
repairs, re-pavement and other work on the following three locations, while using
savings and deferred project funding from the AB2928 Traffic Congestion Relief
Projects this year:
4th Street Between "E" Street and Arrowhead Avenue
Arrowhead Avenue between 3rd Street and 5th Street
5th Street between G Street and Arrowhead Avenue
This project consists of cold milling (grinding) 1-1/2 inch of the existing street and
replacing it with new asphalt, various street repairs, crack sealing, striping and traffic
loop installation. These sections of road experience significant vehicular traffic, are
located within the Downtown area and the original pavement sections have
deteriorated. The pavements are currently in poor condition; therefore staff is proposing
to move forward with this project as soon as possible.
A combination of Public Services and Development Services crews and outside sub-
contractors will be used to perform this work at a cost slightly lower than if performed
solely by outside contractors. The estimated project costs are as follows:
Pavement (Materials) $195,000
Traffic loops (Sub-Contract) $ 6,100
Striping (Development Services Department) $ 5,000
Equipment Rental (Cold Milling Machine) $ 20,000
Paving Machine Operation (Sub-Contract) $ 14,000
Labor Costs (Public Services Department) $ 33,300
Public Services Contract Administration $ 2,600
Development Services inspection $ 5,000
Total $ 281,000.00
Both Departments are requesting that the Mayor and Common Council authorize the
Finance Director to amend the AB2928 Fund budget to disencumber funds for the
projects listed below in order to provide funds to accomplish this project. The following
projects are identified to be disencumbered within the Fund 125 AB 2928 Traffic
Congestion Fund (Account 125-378-5504):
Project Project Title Proposed Actual Cost Project Project
Acct Costs Savings / Status
Number Deferred
7222 Highland Avenue, $209,000.00 $41,000.00 Completed
Waterman & Foxcroft $450,000.00
- Pavement
Rehabiliation
7226 Perris Hill Park Road $ 20,000.00 $ - $ 20,000.00 Deferred
(Joint with County) to FY02/03
7227 Sixth Street - $ 55,000.00 $ 55,000.00 Deferred
Waterman to Pedley to FY02/03
Road (Joint with
County)
7228 Third Street - $ $ 90,000.00 Deferred
Waterman Ave to 90,000.00 to FY02/03
Tippecanoe (Joint
with County)
7229 Waterman Avenue - $ $ 75,000.00 Deferred
Third Street to Sixth 75,000.00 to FY02/03
Street (Joint with
County)
TOTAL AVAILABLE FOR REALLOCATION $281,000.00
It is requested that the above dollar amounts shown under Project Savings/Deferred be
disencumbered and that project funds for the downtown area be allocated in the amount
of $281 ,000. Three separate project numbers shall be assigned to track all the costs
for each area of this project and both departments will bill costs accordingly to these
project numbers.
I_...____~--
The Public Services Department also needs and requests an increase in the combined
purchase order amount to Matich Corporation and Vulcan Materials/Cal Mat of an
additional $195,000 (this is part of the $281,000 project total) for a combined total
amount of $345,000. Matich Corporation and Vulcan Materials/Cal Mat are the only two
asphaltic concrete manufacturers located within the City of San Bernardino and have
been providing paving materials for City street repairs for several years. Previously, on
January 7,2002, Council approved an increase in the combined purchase order amount
to Matich and Vulcan Materials of $110,000, for a total not to exceed $150,000.
Financial Impact:
Through adjustments to the AB2928 funding (Account 125-378-5504) as a result of cost
savings on one project and by delaying implementation of four new projects, adequate
funding will be available for reallocation. Funding for the downtown pavement project,
in the amount of $281 ,400 would then be available in FY 01-02 budget from the AB
2928 Fund and will be allocated to this new project as shown above. Both departments
will charge their internal costs to this project number.
Recommendation:
1. Adopt resolution.
2. Authorize the Director of Finance to amend the FY2001/2002 budget for the
AB2928 Fund and transfer a total of $281 ,000 from the various projects listed in
the Staff Report to the newly created project for roadway pavement repairs as
outlined in the Staff Report
-,----.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Resolution No.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL PURCHASE
ORDERS TO MATICH CORPORATION AND VULCAN MATERIALS/CAL MAT
DIVISION TO SUPPLY MATERIALS FOR ROADWAY PAVEMENT REPAIRS
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation and Vulcan Materials/Cal Mat Division
provides materials for City roadway pavement repairs; pursuant to this determination,
the Purchasing Manager is hereby authorized to increase the Annual Purchase
Orders, to Matich Corporation and Vulcan Materials/Cal Mat Division by $195.000 for a
combined total not to exceed $345.000 for said pavement repair materials.
SECTION 2. The authorization to execute the above referenced increase to the
Annual Purchase Orders is rescinded if the purchase orders are not issued within sixty
(60) days of the passage of this resolution.
1111/
1111/
1111/
1111/
1111/
1111/
1111/
1111/
1111/
1111/
April 18, 2002
.\...--.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL PURCHASE
ORDERS TO MATICH CORPORATION AND VULCAN MATERIALS/CAL MAT
DIVISION TO SUPPLY MATERIALS FOR ROADWAY PAVEMENT REPAIRS
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
following vote, to wit:
Council Members:
ESTRADA
LIEN
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
day of
, 2002, by the
Aves
Abstain
Absent
Navs
Rachel G. Clark, City Clerk
day of
The following resolution is hereby approved this
,2002.
Approved as to form and
Legal content;
James F. Penman, City Attorney
BY:~~
Sf "'c1 <.( Co",nsel
April 18, 2002
Judith Valles, Mayor
City of San Bernardino
2