HomeMy WebLinkAbout17-Parks & Recreation
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN
BERNARDINO OR HER DESIGNEE TO
EXECUTE AMENDMENT NO. 4 TO THE
AGREEMENT WITH SAN BERNARDINO
CITY UNIFIED SCHOOL DISTRICT,
RELATING TO DELIVERY OF LUNCHES
AND SNACKS TO DELMANN HEIGHTS
HEADSTART CENTER.
MICC MEETING DATE: June 17,2002
Dept: Parks, Recreation & Community
Services Dept.
Date:
May 16, 2002
OR ~ ~'I :~AL
Synopsis of Previous Council Action:
June 18, 2002 Council adopted Resolution 2001-196 authorizing the Director to execute a
contract with the School District to deliver Type A lunches and Schedule B snacks to Delmann
Height Headstart Center.
Recommended motion:
Adopt Resolution
Signature
Contact person:
Tom Boggs
Phone: 384-503
Supporting data attached:
slaffreport, Reso, and agreemenl Ward: City-wide
FUNDING REQUIREMENTS:
Amount: $33,714
Source: (Accl. No.) 123-524-XXXX
Federal Headstart ~ood ServIces Agreement
(Account Description)
Finance:
IMPORTANT NOTE -
Resolution 2002-166 is null
and void because it was not
executed within the time
specified.
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the City of San Bernardino authorizing the Mayor of the City of San
Bernardino or her designee to execute Amendment No. 4 to the Agreement with San
Bernardino City Unified School District, relating to delivery of lunches and snacks to
Delmann Heights Headstart Center.
Back2round
The Parks, Recreation and Community Services Department has provided a Headstart
Program at Delmann Heights Community Center since 1978 with an agreement with San
Bernardino City Unified School District for providing lunches and snacks. This program
currently accommodates 30 morning and 30 afternoon preschoolers, ages 3-5, and runs
September through June.
This amendment to the agreement which was first approved by Resolution 96-196, dated
July 1, 1996 (copy attached) is only to show the changes in the price of lunches and
snacks and to extend the period of the agreement for the new year, July 1, 2002 through
June 30, 2003. The price for student Type A lunches increased by seven cents, from
$1.95 to $2.02, Schedule B snacks increased by four cents, from $.45 to $.49 and adult
lunches increased seven cents, from $2.00 to $2.07. Lunches include milk, entree, fruit,
or dessert. Student Type A lunches are smaller portions than adult lunches. The
Schedule B snack consists of fruit or juice and crackers.
The increases are due to an increase in the service provided by the school district which
includes furnishing milk, straws, utensils and napkins.
Financial Impact
There will be no impact to the General Fund Budget. The Food Service Agreement
portion of the Headstart Grant is for $33,714 and this amount will cover all food service
costs for FY 2002-03.
Recommendation
Adopt Resolution.
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Cunni
To:
Subject:
Tom Iloggs
Food Service Agreement
Mr. Boggs:
Andy Brown reques\eclthat I inform you of the new m
during the period July 1, 2002 thru June 30, 2003. The prices
and $2.07-Adultlunl:h.
priCllS that will be in effect for our COIWIC:t With the City
I be S2.02-StuI:lent Type A luni:h. $.49-Schedule B Snack
If you have any questions, plea$e contact me at 881
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RESOLUTION NO.
96-196
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR
OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE
AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
RELATING TO THE DELIVERY OF TYPE A LUNCHES AND SCHEDULE ,B SNACKS
TO CITY'S DELMANN HEIGHTS HEADSTART CENTER.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Parks, Recreation and
Community Services Department of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with the San Bernardino City Unified School District
relating to the delivery of Type A Lunches and Schedule B Snacks
to City's Delmann Heights HeadStart Center, for the term of one
year and to provide the student lunches at one dollar and
seventy-five cents ($1.75) and the snacks at thirty-eight cents
($ .38) each, a copy of which is attached hereto, marked Exhibit
"A" and incorporated herein by reference as fully.as though set
forth at length.
SECTION 2.
The authorization granted hereunder shall
expire and be void of no further effect if the agreement is not
executed by both parties and returned to the Office of the City
Clerk within sixty (60) days following the effective date of the
Resolution.
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the Mayor and Common Council of the City of San
meeting
July
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO CITY. UNIFIED
SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES AND
SCHEDULE B SNACKS TO CITY'S DELMANN HEIGHTS HEADSTART CENTER.
COUNCIL MEMBER
AYES
NAYS
ABSTAIN
ABSENT
x
NEGRETE
CURLIN
x
ARIAS
x
x
OBERHELMAN
8
DEVLIN
9
ANDERSON
10
MILLER
x
x
x
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hereby approved this .~~
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14 day of
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The foregoing resolution is
July
, 1996.
~;)/hN?l
'lJ6m Minor, Mayor
City of San Bernardino
Approved as to form
and legal content:
19
James Penman
20 City A torney
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By:
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24 III
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27 6/16/96 amt
:1ellll&nn/nutrition
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ORIGINAL
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
777 North "F" Street
San Bernardino, California 92410
FOODSER~CEAGREEMENT
(Fiscal Year)
THIS AGREEMENT, is made and entered into this 4th day of June, 1996, by and between the
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the
"DISTRICT," and the CITY OF SAN BERNARDINO for its Delman Heights Child Care
Center, hereinafter referred to as the "CITY."
R E C I TAL S:
WHEREAS, the CITY desires to have Type A lunches and Schedule B snacks provided for its
Delman Heights Child Care Center; and,
WHEREAS, the DISTRlCT has facilities for the preparation of the needed lunches, and the
DISTRICT is willing to provide such service to the CITY on a cost reimbursement basis;
NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows:
1. The term of this Agreement shall be from Julv 1. 1996, through June 30. 1997,
inclusive, but may be cancelled by either party upon the giving of sixty (60) days
written notice to the other party. This Agreement may be amended by mutual
written consent.
2. Each lunch shall comply with Type "A" requirements set by the United States
Department of Agriculture for the National School Lunch Program for students'
nutritional needs. The contents of the menus shall contain such items as are
necessary to meet these requirements.
3.
Lunches shall include:
milk, straws, utensils, napkins, and trays.
4. The cost to the CITY for Type A lunches and Schedule B snacks is as follows:
Student Type A Lunch:
Schedule B Snacks:
$1.75
$0.38
Said rates shall be subject to a proportionate increase in the event of a reduction
in Federal reimbursement and/or subsidies.
5. All notices, invoices, and other correspondence may be given by United States
mail to the following addresses:
1
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CITY
City of San Bernardino
Parks, Recreation & Community
Services Department
Attn: Andy Brown
547 North Sierra Way
San Bernardino, CA 92410
(909) 384-5417
DISTRICT
San Bernardino City Unified
School District
Assistant Superintendent
Administrative Services
777 North "F" Street
San Bernardino, CA 92410-3090
(909) 381-1162
The DISTRICT and the CITY further agree that the DISTRICT SHALL:
1. Prepare and deliver Type A lunches, including frozen products as required by
menu, at or before the lunch hour each operational day when children are present
at the CITY's location, in accordance with the number of meals requested for that
day.
2. Be responsible for the temperature and quality of the lunches until the time of
delivery .
3. Pick up transport carts on the next operational day after the operational day of
delivery .
4. Present the CITY with an itemized invoice the first day of each month for the
previous month's deliveries.
5. Assume all liability for proper use and protection of surplus commodities assigned
to it by the CITY.
6. Provide the CITY with a monthly menu one week prior to the beginning of the
period covered by said menu.
7. Maintain all necessary records on the nutritional components of the lunches and
the number of lunches delivered to the CITY and make said records available for
inspection by State and Federal authorities upon request.
8. Indemnify and hold the CITY harmless for any loss, liability, claim, suit, or
judgment, resulting from work or acts done or omitted by the DISTRICT, its
officers, employees, and agents, in carrying out this Agreement.
The DISTRICT and the CITY further agree that the CITY SHALL:
1. Request by telephone no later than 3:00 p.m. on the operational day preceding
the operational day of delivery, an accurate number of lunches to be delivered to
the CITY Delman Heights Child Care Center. Errors in count called in shall be
the responsibility of the CITY.
2. Insure that an individual is available at the delivery site between 8:00 a.m. and
11:00 a.m. each operational day to receive the requested number of lunches.
2
3. Provide personnel to serve lunches, clean the serving and eating areas, remove
all food from transport carts and pans, and assemble empty transport carts for
pick up by the DISTRICT between 8:00 a.m. and 11:00 a.m. on the next
operational day after the operational day of delivery.
4. Provide an annual calendar of its operational days and holidays/non-operational
days, to the DISTRICT in advance of any deliveries made under this Agreement.
The CITY shall also advise the DISTRICT by telephone at least three (3)
operational days in advance of any non-operational day, to assure that lunches are
not delivered on non-operational days.
5. If applicable, establish collection procedures which are in accordance with State
and Federal regulations relating to the overt identification of needy pupils and
keep accurate records of the number of free, reduced price, paid and adult
lunches served daily.
6. If applicable, prepare all claims for reimbursement under its own agreement
number, receive and approve all free and reduced price meal applications, and
maintain all necessary records to substantiate the above items.
7. Assign to the DISTRICT all commodities to which the CITY is entitled for its
Delman Heights Child Care Center Program and the liability for use of such
commodities.
8. Pay the DISTRICT by the tenth of each month the full amount as presented on
the monthly itemized invoice.
9. Bear the sole responsibility to properly care for all perishable food items after
they have been delivered to the delivery site by the DISTRICT until the time of
ultimate consumption.
10. Bear the cost of any losses resulting from theft or improper storage once the food
or lunches are received or delivered to authorized CITY personnel; the CITY
assumes the responsibility to dispose of such and return no food items. If the
CITY has ordered more food than it is able to consume, it shall not be entitled
to any credit on said items from future food orders.
11. Indemnify and hold the DISTRICT harmless for any loss, liability, claim, suit,
or judgment, resulting from work or acts done or omitted by the CITY, its
officers, employees, and agents, in carrying out this Agreement.
12. Not discriminate, as hereby certified, on the basis of race, color, national origin,
ancestry, sex (including sexual harassment), marital status, handicap, disability,
medical condition, religion, or age in any of its policies, procedures, or practices
in compliance with:
~ Title VI and VII of the Civil Ril!:hts Act of 1964. as amended
(pertaining to race, color, national origin, and religion);
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~ Title IX of the Education Amendments of 1972
(pertaining to sex);
~ Section 504 of the Rehabilitation Act of 1973
(pertaining to handicap);
~ The A2e Discrimination Act of 1975
(pertaining to age);
~ The Fair Emolovment and Housin~ Act of 1980
(pertaining to ancestry, race, national origin, color, sex,
religion, physical handicap, medical condition, marital
status, and age); and
~ The Americans with Disabilities Act of 1990
(pertaining to disability)
This non-discrimination policy covers admission and access to, and treatment and
employment in, the DISTRICT's programs and activities.
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
i2h,.e 1 i2fWV
ANNIE F. RAM S
Director
Parks, Recreation and Community Services
i
0/ t.ltJ L
HAROLD L. BOR! , Ed.D.
Assistant Superintena nt
Administrative Services
Date: ;-.1]-- 'it
Date:
JUN 0 5 1Dl
Approved as to form and legal content:
JAMES F. PENMAN, City Attorney
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RESOLUTIOIW ~.~::/ U~ U
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
3 AMENDMENT NO.4 TO THE AGREEMENT WITH SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT, RELATING TO DELIVERY OF LUNCHES AND SNACKS TO
4 DELMANN HEIGHTS HEADSTART CENTER.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
authorized and directed to execute on behalf of said City Amendment No.4 to the Agreement with
the San Bernardino City Unified School District relating to the delivery of Type A Lunches and
Schedule B Snacks to City's Delmann Heights Headstart Center, to extend the term for one year
and to provide for the increased rates for student lunches at two dollars and two cents ($2.02), and
snacks at forty-nine cents ($.49) each, and adult lunches at two dollars and seven cents ($2.07)
each, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference
as fully as though set forth at length. All other terms and conditions of the Agreement shall
remain in full force and effect.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the Agreement is not executed by both parties and returned to the office of the City
Clerk within sixty (60) days following effective date of the Resolution.
19 III
20 III
21 III
22 III
23 III
24 III
25 III
26 III
27 III
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\.."., 28 III
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
1 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
AMENDMENT NO. 4 TO THE AGREEMENT WITH SAN BERNARDINO CITY
2 UNIFIED SCHOOL DISTRICT, RELATING TO DELIVERY OF LUNCHES AND
3 SNACKS TO DELMANN HEIGHTS HEADSTART CENTER.
4
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
Meeting,
thereof, held on the
day of
, 2002, by the following vote to
wit:
COUNCIL MEMBERS
AYES
ABSTAIN
ABSENT
NAYS
ESTRADA
LIEN
MC GINNIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
16
17
Rachel G. Clark, City Clerk
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Approved as to form
22 And Legal content:
23
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The foregoing resolution is hereby approved this
day of
,2002.
JUDITH VALLES, MAYOR
City of San Bernardino
James F. Penman
City Attorney
,
By: ~dJ"->?:; . :'7.~
/
~6-02-dlp - Delmann lunches & snacks
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AMENDMENT NO.4
AGREEMENT
(San Bernardino Unified School District)
This Amendment to Agreement is entered into this _ day of , 2002, by and between the
CITY OF SAN BERNARDINO and SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
delivery of Type A Lunches and Schedule B Snacks to the City's Delmann Heights Headstart Center.
I. That certain Agreement between the parties dated June 24, 1998 is hereby amended
to extend the term ofthis Agreement for an additional one-year period commencing
July 1,2002 and expiring June 30, 2003; and to increase the rates in Paragraph III.
Payment as follows: Adult Lunch: $2.07, Student Type A Lunch: $2.02, Schedule B
Snacks $.49).
2. All other terms and conditions of the Agreement described shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above
appearmg.
ATTEST:
CITY OF SAN BERNARDINO
By:
Rachel G. Clark, City Clerk
By:
Lemuel P. Randolph, Director
Parks, Rec. & Comm. Services Dept.
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
By:
Title:
Approved as to form
and Legal Content
JAMES F. PENMAN
City Attorney
By:r "'~,~ oJ. -. ,,_.._
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 25, 2002
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2002-166
At the Mayor and Common Council meeting of June 17, 2002, the City of San Bernardino
adopted Resolution 2002-166 - Resolution authorizing the Mayor or her designee to execute
Amendment No.4 to the agreement with San Bernardino City Unified School District relating to
delivery of lunches and snacks to Delmann Heights Headstart Center.
Attached is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and authorization will be null and void if not executed
within 60 days, or by August 16, 2002.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
the above mentioned documents.
Signed:
Date: 6' /~6/O"L-
Please sign and return
CJ WnR- Lf Px::a v d
~fem /1.31
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
~
June 27, 2002
Mr. Harold Vollkommer
San Bernardino City Unified School District
777 North "F" Street
San Bernardino, CA 92410
Dear Mr. V ol1kommer,
At the Mayor and Common Council meeting of June 17, 2002, the City of San Bernardino
adopted Resolution 2002-166 - Resolution authorizing the Mayor or her designee to execute
Amendment No. 4 to the agreement with San Bernardino City Unified School District relating to
delivery of lunches and snacks to Delmann Heights Headstart Center.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
executed agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by August 16, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
~~
Michelle Taylor
Senior Secretary
Enclosure
~
tIUII.vf _..~
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
"-
UNIFIED SCHOOL DISTRICT
Arturo Delgado, Ed.D.
Superintendent
David S. Bail, Assistant Superintendent, Business Services
City of San Bernardino
Office of City Clerk
Attn: Michelle Taylor
P.O. Box 1318
San Bernardino, CA 92402
July 8, 2002
Dear Ms. Taylor:
I am returning to your attention the attached Amendment No.4 that San Bernardino City
U.S.D. received from you. The reason it is being return is that the Food Service
Agreement dated June 24, 1998 states in Section I (agreement term) that it may be
extended by mutual written consent one year at a time up to a total of three years and the
third and final extension expired on June 30, 2002. At the direction of Andy Brown of
the Parks, Recreation and Community Service Department, Nutrition Services
recommended that the District's Board of Education approve a new agreement which was
done on June 4, 2002. The agreement will be forwarded to the City after the District has
signed it.
If you have any questions, please do not hesitate to call me at 881-8000.
Sincerely Yours,
rd~L
James S. Cunningham
Business Manager
Nutrition Services
NUTRITION SERVICES DEPARTMENT
1257 Northpark Blvd., San Bernardino, CA 92407. (909) 881-8000 . Fax (909) 881-8016
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 11, 2002
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-166 - Amendment No.4 to Agreement with San Bernardino
City Unified School District Relating to Delivery of Lunches and Snacks to
Delmann Heights Headstart Center
CC:
Attorney's Office, Finance
Resolution 2002-166 is null and void because the amendment was not executed by the San
Bernardino City Unified School District (see attached letter from James S. Cunningham).
. ,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Resolution # :JOO:;' - 1&1&
Abstain Absent '5
Meeting Date (Date Adopted): U> - 1"]- 0:;)" Item # II
Vote: Ayes \ - '-I '-' (p -'1 Nays
Change to motion to amend original documents:
Reso. # On Attachments:
Contract term:
Note on Resolution of Attachment stored separately: _
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTV By:
Date Sent to Mayor: { D -I 9- - O~
Date of Mayor's Signature: i Q - !)C)-Qd
Date of Clerk/CDC Signature: (0 ~ - 0">-
Date MemolLetter Sent for Signature: 1o-;;}'5-0 d--
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
N ulVY oid After:
lRDda.Lp) ~-lio-Od--
Reso. Log Updated:
Seal Impressed:
-/
See Attached: ~ Date Returned:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
. Updated Prior Resolutions (Other Than Below):
Updated CITV Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Perso."nel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney 4
Parks & Rec. v'
Code Compliance
Dev. Services
Public Services
Water
.Police
Notes:
Ves /
Ves
Ves
Ves
Ves
No
By_
By_
By_
By_
By_
::i
No
No
EDA
Finance
,
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
VEARL V RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/01