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HomeMy WebLinkAbout08-13-2007 Adourned MinutesMayor Patrick J. Morris Council Members: CITY OF SAN BERNARDINO Esther Estrada 300 N. `D "Street Dennis Baxter Tobin Brinker San Bernardino, CA 92418 Neil Derry Website: www.sbcity.org Chas Kelley Rikke Van Johnson Wendy McCan hack MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING AUGUST 13, 2007 - 5:00 P.M. ECONOMIC DEVELOPMENT AGENCY BOARDROOM 201 NORTH "B" STREET SAN BERNARDINO, CALIFORNIA This is the time and place designated for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint regular meeting of the Mayor and Common Council and Community Development Commission held at 1:30 p.m., Monday, August 6, 2007, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of adjournment of said meeting held on Monday, August 6, 2007, and has on file in the office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 11:45 a.m. Tuesday, August 7, 2007, on the City Hall breezeway bulletin board. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino was called to order by Mayor/Chairman Morris at 5:08 p.m., Monday, August 13, 2007, in the Economic Development Agency Boardroom, 201 North "E" Street, San Bernardino, California. Roll Call Roll call was taken by City Clerk Clark with the following being present: Mayor/Chairman Morris; Council Members/Commissioners Estrada, Baxter, Brinker, Derry, Kelley, Johnson, McCammack; City Attorney Penman; City Manager Wilson; City Clerk Clark. Absent: None. 1 08/13/2007 1. Workshop — Review Five-year Capital Improvement Program (CIP) — Fiscal Years 2007/08 - 2011/12 Valerie Ross, Director of Development Services, provided opening remarks, stating that the CIP was really a collaborative effort starting with the City Manager's Office, Finance, Public Services, Parks and Recreation, Facilities, and the City Attorney's Office. She stated that today's meeting was a workshop to present the CIP to the Mayor and Council —that they would be asking for adoption of the final CIP at the Council/Commission meeting of August 20. Mark Lancaster, Deputy Director/City Engineer, stated that the CIP consisted of six major sections as follows: general buildings, streets and street lighting, sewers, storm drains, traffic controls, and parks and recreation. Using PowerPoint, Mr. Lancaster reviewed the first five sections, highlighting and detailing some of the major projects in each category. Kevin Hawkins, Director of Parks, Recreation and Community Services, presented information relative to the parks and recreation section of the CIP. He stated that the CIP budget process is a fluid process, and review of the project list showed there were a number of projects that have been carried over for some years; and it was staff's goal to strike a balance between completing some of these older projects with the newer projects that represent recently identified needs. He advised that last year there were approximately 45 projects listed in the 2006/07 through 2010/11 parks and recreation CIP. At last count, close to 10 projects were either underway or had been completed; and this year's CIP included 8 proposed new projects. Mr. Hawkins then reviewed the new projects proposed for 2007/08. Council Member/Commissioner McCammack had questions regarding the grass medians throughout the city and the resurfacing of the parking lot at Highland Little League at Speicher Park. Mr. Hawkins stated they would be looking at the medians citywide. City Manager Wilson stated that in the CIP there was a series of different needs in the various parking lots, and what they were going to do is package them all up as one project and either bid them out or work with Public Services and get them all done in one swoop instead of doing one here and one there. Council Member/Commissioner Brinker stated that one item he had hoped would be included, but was not, was a shade or picnic shelter at Colony Park. City Manager Wilson stated that it should have been included in this CIP, and he would make sure that it was added. 2 08/13/2007 Council Member/Commissioner Brinker stated that his constituents had brought two items to his attention —lighting on San Bernardino Avenue between Tippecanoe and Mountain View; and even more important, sidewalks between Richardson and Mountain View. He stated that San Bernardino Avenue at that location is a four -lane street —two lanes going each way —and there are major industrial areas near there with large trucks constantly traveling up and down that street, and there are no sidewalks. He stated that there are many, many homes with young children who walk down the street to Victoria Elementary, and he wanted to make sure these items were in the plan. He stated that it was his oversight that this was not brought up when he met with staff, and he didn't know how the Safe Routes to School program worked, but he wanted to make sure that they made this a priority. Council Member/Commissioner Estrada stated that earlier in the day she had been to Seccombe Lake, and she was compelled to call the City Manager and demand some action relative to the contractors that are doing the maintenance work at that park. She stated that at the east end of the lake there was a good 20-foot section out into the water of crud and incredible crap. She stated that the contractors are just not taking care of the parks the way they are supposed to, and she had asked Mr. Wilson to terminate this contract immediately. She stated that they need to see what they can do to get more employees into the Parks Department —that the City has grown by over 100,000 people over the last 15 years, and although the parkland has increased, the Parks Department has decreased in employees and some of that work has gone out to contractors. She suggested that the contractors do not do as good a job as our own staff. Council Member/Commissioner Baxter stated that he agreed with Ms. Estrada; however, he had no specific questions or problems —in fact, his constituents seem very pleased with what is going on in the Second Ward. Council Member/Commissioner Johnson stated that there were some existing drainage problems at Baseline and Medical Center Drive, and he asked what the plans were for that area. Mr. Lancaster advised that they did actually attempt to camera that particular line in order to find out if there was a blockage, and he believed they found that it was blocked. Randy Kuettle, Street Superintendent, advised that they cleared the line as best they could; however, it was going to need some additional underground work, and he thought it was under design to get that done. He stated that this area was on one of their hotlists for drains to watch, monitor, and maintain —that there is a lot of dirt and debris and trash that ends up on that corner and it gets into the drain. 3 08/13/2007 Mr. Lancaster directed the Council's attention to SD -A under the storm drain projects, which is an annual maintenance -type project that also does small repairs. He stated that there is a $50,000 allocation for that particular project and one of the projects on there is to replace and repair that particular culvert under Baseline and Medical Center Drive. Council Member/Commissioner Kelley referred to page 219 of the CIP and requested an update on project TC 06-06 at Palm and Irvington. Mr. Lancaster advised that that project was currently under design and had actually been pulled forward so it would be constructed this year. He stated that he believed the project should be ready to bid within the next couple of months. He indicated it would have to go through plan check, then through the bid process; and once they identify low bidder after three weeks of bidding, it would be taken to Council for award, and then allow a week or two for all contracts to be signed and all paperwork processed and for work to actually begin. He stated that with that timeframe in mind, they are probably looking at the beginning of December to get that project underway. Council Member/Commission Johnson referred to State Street, project SSO4-09, and asked staff to elaborate on the environmental concerns that have delayed that project. Mr. Lancaster provided a detailed explanation about how the Federal Highway Administration (FHWA) looks at what is called logical termini —in other words, when you do a major extension project like this and it is federally funded, the federal government likes to look at other impacts —not just the slice that you are going to be constructing, but what are the ripple effects. He stated that for some reason, unbeknownst to him, they identified what is called the logical termini at the ends of the project that need to be studied for environmental from the I-10 to the 1-215. He pointed out that that is literally miles beyond the end of the physical project, which is from Foothill to 16' Street; and not only that, but it laps into the jurisdictions of Colton as well as San Bernardino County. Not believing that was sensible, he stated that he appealed back to the FHWA, and it had taken a very long time to get their concurrence, but he believed that in about March or April of this year they did concur that the logical termini should be shortened to State Route 66, which is Foothill Boulevard, to the new State Route 210, which is much more reasonable. Mr. Lancaster went on to explain the process that would now be followed starting with what is called the Preliminary Environmental Study —the document that gives us the Caltrans project, identifies its needs, and the mitigations required in order to get that project underway to design and construction. He stated that once they get the environmental clearance they'll go for what's called an Authorization to Proceed for Design, similar to what they are doing right 4 08/13/2007 now at the Mt. Vernon bridge; and once they get design completed, they'll go for an Authorization to Proceed with Construction. He stated that there are three segments that have been identified and he believed the easiest one to get done, or the simplest, was from 16' to Baseline —and that would help get a greater connectivity and not have a dead end as it is now, especially in light of the 210 being opened up. He added that the segments further south are a little more problematic as far as funding goes —where do you stop the street south of Baseline. Right now he was proposing to keep it four lanes wide until you get to 9" Street and then make it down to two lanes to 7' Street. He noted that some people would disagree that that's the best way to go, due to the residential nature of that area near 7' Street; but the terminus of the project is at Foothill and requires two very expensive bridges to be constructed, as well as the realignment of what would be Rancho Avenue, in order to make that project complete and realign the streets properly so there is a direct connection literally between I-215 and I-10. He advised that funding had not really been identified to construct either of those bridges, so he believed once they get past Phase I, which is Phase I to 16'", they need to carefully plan out what is done south of Baseline in order to make the community happy as well as provide some connectivity before they increase the traffic that is bound to occur with the 210 opening. Council Member/Commissioner McCammack thanked those who added the money for additional sidewalk repairs and additional streetlight funding. She asked Mr. Lancaster if the FHWA was part of the process for the 210 breakthrough. Mr. Lancaster answered in the affirmative stating, however, that the only part the FHWA really had a share in was I-15 and I-215 where it connects to the interstate system. According to Ms. McCammack, that's where they forgot about the ripple effect. 5 08/13/2007 2. Adjournment At 5:55 p.m., the meeting adjourned. The next joint regular meeting of the Mayor and Common Council and Community Development Commission is scheduled for 1:30 p.m., Monday, August 20, 2007, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. No. of Item: 2 No. of Hours: 1 RACHEL G. CLARK City Clerk By: Co.. Linda E. Hart, Deputy City Clerk 6 08/13/2007