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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Public Services Bernardino authorizing the execution of
a purchase order in the amount of
Date: September 26, 2007 $245,300.00 by exercising its first year
option with Pavement Recycling
Systems, Inc., pursuant to Section
3.04.010 B-3 of the Municipal Code for
cold planing services, labor and
equipment rental for City street repairs
and ratifying action taken from July 1,
2007 through approval by the Mayor
and Common Council.
Meeting Date: October 1, 2007
Synopsis of Previous Council Action:
April 2, 2007- Resolution No. 2007-107 — Council authorized the execution of an
agreement and purchase order with Pavement Recycling Systems Inc., in the amount
$284,000.00 plus two (2) single year options per Bid Specification No. RFQ F-07-29.
Recommended Motion:
Adopt Resolution
t
Signature
Contact person: Ken Fischer, Director Phone: 5140
Supporting data attached: Ward: All
Staff Report, Resolution, Agreement
FUNDING REQUIREMENTS: Amount: $ 245,300.00
Source: FY 07-08
Account Numbers
(See attached)
Finance:
Council Notes:
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Agenda Item No. Oki
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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
A resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the execution of a purchase order in the amount of $245,300.00 by
exercising its first year option with Pavement Recycling Systems, Inc., pursuant to
Section 3.04.010 B-3 of the Municipal Code for cold planing services, labor and
equipment rental for City street repairs and ratifying any action taken through July 2007
and approved by the Mayor and Common Council.
BACKGROUND:
On April 2, 2007 the Mayor and Council approved Resolution No. 2007-107 which
authorized the execution of an agreement and issuance of a purchase order with
Pavement Recycling Systems Inc., in the amount $284,000.00. The approved
agreement provided for two one-year renewal options at the discretion of the City.
Pavement Recycling Systems, Inc., has provided satisfactory grinding services in
support of our mill and overlay maintenance program. Staff recommends that we
exercise the City's first renewal option.
Attached is a listing of the affected wards, capital improvement project numbers,
physical project locations, account numbers and dollar amount to be spent on pavement
grinding. Approval of the proposed contract renewal option will allow these projects to
be scheduled for completion this fiscal year.
The original contract terminated on June 30, 2007, without action taken by the Mayor
and Common Council. Any actions taken between July 1, 2007 must be approved and
ratified by the Mayor and Common Council.
FINANCIAL IMPACT:
Funds for this purchase are available and have been budgeted in the FY 07-08 Account
Numbers: (See attached)
RECOMMENDATION:
Adopt resolution.
ATTACHMENT"A"
PAVEMENT GRINDING
WARD CIP# LOCATION ACCOUNT NUMBER AMOUNT
1,2 SS 08-15 "D"from 2nd to Baseline 129-367-5504-7793 $19,500.00
1 SS 08-16 Sierra Way from Rialto to 5th St 129-367-5504-7794 $24,000.00
5 SS 08-18 Palm from Kendall to Irvington 129-367-5504-7795 $12,900.00
4 SS 08-29 Mt. View from 40th to 46th 129-367-5504-7796 $12,000.00
4 SS 08-31 Piedmont from Palm to Yuma 129-367-5504-7797 $32,250.00
6 SS 08-32 Medical Center from Baseline to 16th St 129-367-5504-7798 $20,000.00
6 SS 08-33 7th from Meridian to Macy 129-367-5504-7799 $12,000.00
1 SS 08-03 3rd from 'T to "K" 129-367-5504-7786 $10,650.00
1,3 SS 08-05 "E"from Oak St. to 2nd St. 129-367-5504-7787 $37,500.00
5 SS 08-07 "H"from 30th to Edgehill 129-367-5504-7788 $7,200.00
6 SS 08-08 Various streets in the 6th Ward 129-367-5504-7789 $7,800.00
3 SS 08-13 Grant from Mt. Vernon to"1" 129-367-5504-7790 $20,000.00
4,7 SS 08-26 Thompson from Mt. View to Arrowhead 129-367-5504-7792 $5,500.00
Total $221,300.00
1 SS 08-21 6th from Pedley to Tippecanoe 126-369-5504-7776 $9,000.00
Total $9,000.00
7 SS 04-132 34th from Mt. View to Leroy 240-379-5504-7777 $15,000.00
Total $15,000.00
Grand Total $245,300.00
C (OPY
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER IN THE
3 AMOUNT OF$245,300.00 BY EXERCISING ITS FIRST YEAR OPTION WITH PAVEMENT
RECYCLING SYSTEMS, INC., PURSUANT TO SECTION 3.04.010 B-3 OF THE
4 MUNICIPAL CODE FOR COLD PLANING SERVICES, LABOR AND EQUIPMENT
RENTAL FOR CITY STREET REPAIRS AND RATIFYING ACTION TAKEN FROM JULY
5 1, 2007 THROUGH APPROVAL BY THE MAYOR AND COMMON COUNCIL
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. That Pavement Recycling Systems,Inc.previously submitted the lowest bid
8
for cold planing services, labor and equipment rental for city street repairs in the amount of
9
$284,000.00 per Resolution No. 2007-107. Pursuant to this determination the City exercises its
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renewal option and the Director of Finance or his/her designee is hereby authorized to issue a purchase
11
order to Pavement Recycling Systems, Inc. in the amount of$245,300.00.
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SECTION 2. The City Council hereby ratifies and approves any action taken from July
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1, 2007 through approval by the Mayor and Common Council.
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SECTION 3. The Purchase Order shall reference this Resolution No. 2007 and
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shall read, "Pavement Recycling Systems, Inc. for cold planing services, labor and equipment rental
16
for city street repairs."
17
SECTION 4. The authorization to execute the above referenced Purchase Order is
18
rescinded if it is not issued within sixty (60) days of the passage of this Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER IN THE
2 AMOUNT OF$245,300.00 BY EXERCISING ITS FIRST YEAR OPTION WITH PAVEMENT
RECYCLING SYSTEMS, INC., PURSUANT TO SECTION 3.04.010 B-3 OF THE
3 MUNICIPAL CODE FOR COLD PLANING SERVICES, LABOR AND EQUIPMENT
RENTAL FOR CITY STREET REPAIRS AND RATIFYING ACTION TAKEN FROM JULY
4 1, 2007 THROUGH APPROVAL BY THE MAYOR AND COMMON COUNCIL
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof, held on the_day
7 of , 2007, by the following vote, to wit:
8 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 BAXTER
11 BRINKER
12 DERRY
13 KELLEY
14 JOHNSON
15 MC CAMMACK
16
17 Rachel Clark, City Clerk
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19 The foregoing Resolution is hereby approved this _day of , 2007.
20
21
PATRICK J. MORRIS, Mayor
22 City of San Bernardino
23 Approved as to form:
24 JAMES F. PENMAN,
City Attorney
25
26 By:
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ATTACHMENT "A"
PAVEMENT GRINDING
WARD CIP# LOCATION ACCOUNT NUMBER AMOUNT
1,2 SS 08-15 "D"from 2nd to 4th St 129-367-5504-7793 $19,500.00
1 SS 08-16 Sierra Way from Rialto to 5th St 129-367-5504-7794 $24,000.00
5 SS 08-18 Palm from Kendall to Irvington 129-367-5504-7795 $12,900.00
4 SS 08-29 Mt. View from 40th to 46th 129-367-5504-7796 $12,000.00
4 SS 08-31 Piedmont from Palm to Yuma 129-367-5504-7797 $32,250.00
6 SS 08-32 Medical Center from Baseline to Magnolia 129-367-5504-7798 $20,000.00
6 SS 08-33 7th from Meridian to Macy 129-367-5504-7799 $12,000.00
1 SS 08-03 3rd from "I'to "K" 129-367-5504-7786 $10,650.00
1,3 SS 08-05 "E"from 2nd to Valley 129-367-5504-7787 $37,500.00
5 SS 08-07 "H"from 30th to Edgehill 129-367-5504-7788 $7,200.00
3 SS 08-08 Various streets in the 3rd Ward 129-367-5504-7789 $7,800.00
3 SS 08-13 Grant from Mt. Vernon to"1" 129-367-5504-7790 $20,000.00
4,7 SS 08-26 Thompson from Mt. View to Arrowhead 129-367-5504-7792 $5,500.00
Total $221,300.00
1 SS 08-21 6th from Pedley to Tippecanoe 126-369-5504-7776 $9,000.00
Total $9,000.00
7 SS 04-132 34th from Mt. View to Leroy 240-379-5504-7777 $15,000.00
Total $15,000.00
Grand Total $245,300.00