HomeMy WebLinkAbout20-Facilities Management
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Subject:
Resolution authorizing the execution of a
Contract and issuance of an Annual Purchase
Order to Securitas Security Services USA, Inc.
for security guard services at City Libraries
Dept: Facilities Management
Date: 7-30-07
MICC Meetiug Date:
August 20, 2007
Syuopsis of Previous Couucil Actiou:
I 1-06-06
.,
Resolution authorizing the execution of a contract and issuance of an Annual Purchase Order
To Securitas Security Services USA, Inc. for security guard services at the San Bernardino
Metrolink Station
Recommended Motion:
Adopt Resolution.
James Sharer
Contact person:
James W. Sharer
Director of Facilities Mana ement
Pbone: 384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
1
Source: :
$62,400
001-325-5507
FUNDING REQUIREMENTS:
Amount:
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No.
~J()
f"clD '07
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a contract and issuance of an annual Purchase Order to
Securitas Security Services USA, Inc. for security guard services at City Libraries.
BACKGROUND
The San Bernardino City Library has one central library and one branch library that utilize
security guard services. The guard service is to be present at the central library five days per
week, with a second guard at one branch library during evening hours for a total of 74 hours
per week.
The City currently uses the firm of Securitas Security Services USA Inc. at the City
Libraries, and the vendor has provided very good service. In addition, the County has used
this vendor for sixteen years. Securitas USA's parent company, Securitas AB, is the largest
security guard company in the world. They were formerly known as Pinkerton Security in
the USA.
Staff recommends that the Mayor and Common Council adopt the resolution, which
authorizes execution of a contract and issuance of a Purchase Order for security services with
Securitas Security Services USA, Inc. This contract would run through June 30, 2008.
FINANCIAL IMPACT
The cost for security services is included in the Facilities Management General Fund budget for
FY 07/08, account number 001-325-5507.
RECOMMENDATION
Adopt Resolution.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AND
ISSUANCE OF AN ANNUAL PURCHASE ORDER TO SECURITAS SECURITY
SERVICES USA, INC. FOR SECURITY GUARD SERVICES AT CITY LIBRARIES.
SECTION 1. The Mayor and Common Council hereby authorize the City Manager
to execute on behalf of the City an Agreement for Services, attached and incorporated herein
as Exhibit "A" and the Finance Department is hereby authorized and directed to issue an
annual Purchase Order to Securitas Security Services USA, Inc. for $62,400 for FY 2007/08,
referencing this resolution in the text of the Purchase Order, to provide security services at
City Libraries.
SECTION 2. This contract and any amendment or modification thereto shall not
take effect or become operative until fully signed and executed by the parties and no party
shall be obligated hereunder until the time of such full execution. No oral agreements,
amendments, modifications or waivers are intended or authorized and shall not be implied
from any other course of conduct of any party.
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SECTION 3. This authorization to execute the above-referenced Agreement is
rescinded if not executed within 90 days of the passage of this resolution.
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AND
ISSUANCE OF AN ANNUAL PURCHASE ORDER TO SECURITAS SECURITY
3 SERVICES USA, INC. FOR SECURITY GUARD SERVICES AT CITY LIBRARIES.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting
thereof, held on the day of ,2007, by the following vote, to
wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
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25 Approved as to form:
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,2007.
Patrick J. Morris, Mayor
City of San Bernardino
.i
Exhibit "A"
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this of 2007, by and
between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the
"CITY" and Securitas Security Services USA, Inc., hereinafter referred to as "VENDOR".
WITNESSETH
WHEREAS, City desires to obtain Security Guard Service for the City Libraries in San Bernardino,
California; and
WHEREAS, Vendor is qualified to provide said services; and
WHEREAS, San Bernardino City Council has elected to engage the services of Vendor upon the terms
and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
I. SCOPE OF SERVICES
Vendor shall perform those services specified in the attached Post Orders, Pricing Quotation, and
"Acceptable Behavior in the San Bernardio Public Library" approved by the Library Board of
Trustees on 9/13/01, a copy of which is attached hereto as Exhibit "1", and all of which are
incorporated herein as though set forth in full.
2. TERM OF AGREEMENT
The services of Contractor are to commence on August 21, 2007 and extend through June 30,
2008. This Agreement shall expire upon completion of the work or as directed by the City
unless extended by written agreement of the parties.
3. STANDARD OF PERFORMANCE/ PERMITS AND LICENSES
Vendor shall complete all work in conformance with Federal, State, and local regulations and
industry standards. Vendor warrants it possesses, or shall obtain and maintain during the term of
this Agreement, a business registration certificate pursuant to Title 5 of the San Bernardino
Municipal Code, and any and all other licenses, permits, qualifications, insurance and approvals
of whatever nature that are legally required of vendor to practice its profession, skill or business.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Scope of Services are made an obligation of
Vendor under this Agreement, subject to any changes made subsequently upon mutual
agreement of the parties. All such changes shall be considered as additional tasks and
shall be incorporated by written amendments to this Agreement and include any increase
or decrease in the amount of compensation due Vendor for the change in scope. Any
change, which has not been so incorporated, shall not be binding on either party.
Exhibit "A"
B. Vendor shall render no extra services under this Agreement unless City authorizes such
extra services in writing prior to performance of such work. Authorized extra services
shall be invoiced based on the authorized additional task amounts.
5. COMPENSATION
A. Upon satisfactory completion of the work, the Vendor will be paid time and material at a
rate of $15.57 per hour through June 30, 2008. The entire compensation is not to exceed
$62,400 in arrears, for all work and services performed under this contract and upon
receipt of itemized invoices, submitted in triplicate to the contract manager. The invoice
amount will be based on the actual work performed by task. Vendor will submit an
invoice to the City monthly.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity or character of the work to be performed. City and Vendor shall agree upon
any such significant alteration in writing before commencement of performance of such
significant alteration by Vendor.
Any adjustment of the total cost of services will only be permitted when the Vendor
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1. Scope, complexity, or character of the services to be performed;
2. Conditions under which the work is required to be performed; and
3. Duration of work if the change from the time period specified in the Agreement
for completion of the work warrants such adjustment.
C. The Vendor is required to comply with all Federal, State and local laws and ordinances
applicable to the work.
6. PAYMENT BY ClTY
A. The billings for all services rendered pursuant to this Agreement shall be submitted every
month by Vendor to City and shall be paid by City within twenty (20) days after receipt
of same, excepting any amounts disputed by City. Dispute over any invoiced amount
shall be noticed to the Vendor within ten (10) days of billing and a meet and confer
meeting for purposes of resolution of such dispute shall be initiated by the City within
(10) days of notice of such dispute.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
The Director of Facilities Management of City, or his designee, shall have the right of general
supervision over all work performed by Vendor and shall be City's agent with respect to
obtaining Vendor's compliance hereunder. No payment for any services rendered under this
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Exhibit "A"
Agreement shall be made without prior approval of the Director of Facilities Management or his
designee.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS
Vendor hereby certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, age, handicap or national origin.
Vendor shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment, upgrading, and promotion.
9. TERMINATION OF AGREEMENT
A. This Agreement may be terminated for the convenience of the City or Vendor upon thirty
(30) days written notice to the other party.
A. Following the effective date of termination of this Agreement pursuant to this section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or negligence of
Vendor, Vendor fails to meet any of its obligations under this Agreement, and such failure shall
not constitute a default in performance, the City may grant to Vendor such extensions of time
and make other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Vendor shall notify City within three (3) days in writing
when it becomes aware of any event or circumstances for which it claims or may claim an
extension.
11. INDEPENDENT CONTRACTOR
Vendor shall act as an independent contractor and shall not be considered an employee of the
City in the performance of the services provided for under this Agreement. Vendor shall furnish
such services in its own manner. This Agreement is not intended and shall not be construed to
create the relationship of agent, servant, employee, partnership, joint venture, or association
between Vendor and the City.
12. ASSIGNMENT OR SUBCONTRACTING
Vendor shall not assign this Agreement, or any portion thereof without the written consent of
City. Any attempt by Vendor to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract.
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Exhibit "A"
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Vendor and City:
VENDOR
CITY
John W. Muldoon III
Securitas Security Services USA, Inc.
402 S. Milliken Ave Suite G-H
Ontario, CA 91761
Jim Sharer
Director of Facilities Management
300 N. "D" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
For the purpose of determining compliance with Public Contract Code Section 10115, et. seq.
and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq., when
applicable, and other matters connected with the performance of the contract pursuant to
Government Code Section 8546.7, the Vendor, subconsultant, and the City shall maintain all the
books, documents, papers, accounting records, and other evidence pertaining to the performance
of the contract, including but not limited to, the costs of administering the contract.
All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final
payment under the contract. The State, the State Auditor, or any duly authorized
representative of the Federal government having jurisdiction under Federal laws or
regulations (including the basis of Federal funding in whole or in part) shall have
access to any books, records, and documents of the Vendor that are pertinent to the
contract for audits, examinations, excerpts, and transactions, and copies thereof shall
be furnished if requested.
15. PREVAILING PARTY
The prevailing party in any legal action to enforce or interpret any provision of this Agreement
will be entitled to recover from the losing party all reasonable attorneys' fees, court costs, and
necessary disbursements in connection with that action. The costs, salary, and expense of the
City Attorney and members of his office, in connection with that action shall be considered as
attorneys' fees for the purposes of this Agreement.
16. INDEMNITY
Vendor shall defend (and control any such defense) and indemnify City, and its officials, boards,
commissions and employees (collectively "Client Parties") from any and all claims, losses,
damages, or expenses (including reasonable attorney's fees and costs of suits), related to the
Vendor's performance under the Agreement, but only to the extent the claim, loss, damage or
expense is caused by the negligence, willful misconduct, or other fault (including, but not limited
to, breach of contract) of Vendor, its employees or agents. However, in no event will Vendor's or
its insurers' liability to the Client Parties exceed $5 million. Further, in no event will Vendor or
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Exhibit "A"
its insurers be liable to the Client Parties for any (a) environmental damages, (b) special, indirect,
punitive, exemplary, liquidated or consequential damages (including, but not limited to, loss of
profits or business), or (c) damages arising from an act of war, a violent or armed action, hi-
jacking or act ofterrorism.
17. LIABILITY/INSURANCE
Vendor shall maintain insurance policies meeting the minimum requirements set forth herein. All
insurance maintained by the Vendor shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to
the Vendor performing any of the services under this Agreement. All insurance certificates required
herein shall name the City as an additional insured and provide for thirty-(30) days written notice
from the insurer to the City prior to any material change or cancellation of any insurance policy of
the Vendor.
A. Comprehensive General Liabilitv and Automobile Insurance. The Vendor shall maintain
comprehensive general liability and automobile liability insurance with a combined
single limit of not less than One Million Dollars ($1,000,000.00) per occurrence.
B. Worker's Compensation Insurance. The Vendor shall maintain worker's compensation
insurance in accordance with the laws of the State of California for all workers employed
by the Vendor.
18. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as
not containing such provision, and all other provisions which are otherwise lawful shall remain in
full force and effect, and to this end the provisions of this Agreement are declared to be severable.
19 ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings, and
agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
III
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Exhibit "A"
AGREEMENT FOR SERVICES with Securitas Security Services USA, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date
written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark, City Clerk
City of San Bernardino
BY:
Fred Wilson, City Manager
City of San Bernardino
Securitas Security Services USA, Inc.
BY:
Signature
NAME:
TITLE:
Approved as to form:
JAMES F. PENMAN
City Attorney
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EXHIBIT 1
SECURIT AS SECURITY SERVICES USA, Inc.
~
Approved by:
Plstlrdlrs
Fe."lIev_ Ullranr
555 W &111 SlI'Iel
SII Bellllnli.., II
12411
Prepared bv:
Securitas Security Services
402 S. Milliken Avenue, Suite G-H
Ontario CA 91761
Phone: 909.974.3160
Fax: 909.974.3161
Aurora Mendoza
Client Representative
David Coventry
Branch Manager
Date
Date
Page 1 of 11
EXHIBIT 1
CIITEITS
Post Duties
Schedule
Client Rules, Regulations and Specialized Duties
Emergency Telephone Numbers
Emergency Responses
Temporary Post Orders
Revisions to Original Post Orders
Sexual Harassment Statement
Employee Training Record
ADDENDUM
IIPP summary
Rules of Safe Conduct
Page 2 of 11
EXHIBIT 1
Post Orders
Post Duties
Wd
Post Duties
Shift: 09:30-Close
Uniform: White Shirt
Equipment: Nextel
Post limits: Interior and Exterior
Time Duties
At shift start Review Temporary Post Orders and Revisions to Original Post Orders sections
of post orders
Pick uo Nextel and check in with dispatch
Check in with admin staff for the weeks events/calendar
Assist in the ooening of the library unlocking: all reouired doors
Patrol interior and exterior on an hourly basis.
Monitor restrooms often to help keep in order
Assist in the closing of the Library
Escort oersonnel to vehicles
Fill out time sheet, Check out with dispatch, plug in Nextel to charg:e
* * See next section for duty specifics * *
Page 3 of 11
Post Orders
Uniform
Requirements
. Standard issue trousers.
. White shirt wI patches.
. Securitas badge
. Grey Securitas tie.
. Shined black shoes.
. Black socks & belt.
. Securitas hat (optiona1l
only outside)
. Bomber jacket optional.
Action:
. Arrive at your post on
time, well rested and ready
to work. The outgoing
Security Officer cannot
leave until you arrive on
post.
. Review the Log Book,
Temporary Post Orders
and Revisions to Original
Post Orders sections of the
post orders, and other
essential information
before you begin your
shift
. Ask the outgoing Security
Officer to brief you about
their shift and situations
you need to be aware oj
EXHIBIT 1
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Security Officer Duty Schedule
Weekday Schedule
Post 1 0930-2030 Mon-Wed
0930-1830 Thurs- Fri
Saturday Schedule
Post 1 0930-1830
SundaylHoliday Schedule
Closed
Page 4 of 11
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Post Orders
Client Rules, Regulations and Specialized Duties
Client Rules
Regulations and
S ecialized Duties
n "
" a roved b Librar
EXHIBIT 1
Emergency Responses
Page 5 of 11
Post Orders
EXHIBIT 1
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Emergency Responses
Emergency Telephone Numbers
Calling Instructions:
. Call your site
supervisor if you
are unsure o/what
to do.
. Call the fire
department if
you suspect or
know a fire
exists.
. Call 911 and
the client contact
when lives are
endangered and
property is at risk.
Emergency Teleohone Numbers
Contact Title Telephone Pager
FireIPolice/ - 911 -
Paramedics
Securitas Supervisor
David Coventry Branch Mgr. 909-974-3183 -
Client Contact(s) Admin 909-381-8213
Aurora Mendoza Operations
Manager
Maintenance
Operations
Elevator Service:
Page 6 of 11
EXHIBIT 1
Post Orders
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Emergency Responses
Essential Contacts
Contact People Telephone Numbers
Contact Telephone Number
Securitas Office Number------------------- 909.974.3160
Securitas Supervisor-
David Coventry, Branch Mgr.------------- 909-974-3183
Client Contact:
Aurora Mendoza 909-381-8213
FireIPolicelParamedics
9-1-1
Follow these steps
when responding to a
fire emergency
ellllll
. Identify yourself.
. Give the name and address of the facility and the location of the fire.
Felll_. UIII'Irr
555. r Slnlt
SIII.rllI'IIllI, II
92410
. Explain any special circumstances
~ People in the building
~ Hazardous chemicals
)> Explosives
. Tell the dispatcher where you will meet the fire fighters.
Page 7 of 11
EXHIBIT 1
Post Orders ~ Emergency Responses
. Do not hang up until the dispatcher has all the information they need.
Temporary Post Orders
Temporary Post Orders
Date and Time:
People Who Communicated and Received Temporary Orders
Client Contact: Position: Signature:
Securitas Contact: Position: Signature:
Time and Date Contacted Off-Site Securitas Supervisor:
Start Date and Time: End Date and Time:
Temporary Post Order
Securitas Signatures:
Page 8 of 11
EXHIBIT 1
Post Orders
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Emergency Responses
Revisions to Original Post Orders
Revisions to Post Orders
Date and Time:
People Who Communicated and Received Temporary Orders
Client Contact: Position: Signature:
Securitas Contact: Position: Signature:
Time and Date Contacted Off-Site Securitas Supervisor:
Start Date and Time: End Date and Time:
Revisions to Post Orders
Securitas Signatures:
Page 9 of 11
EXHIBIT 1
Post Orders
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Emergency Responses
Statement of Non-Discrimination and Affirmative Action
Non-Discrimination: It is the policy of Securitas Security Services USA, Inc. and its
subsidiaries to recruit, hire, train, administer benefits, compensate, promote, transfer and
terminate individuals without regard for race, sex, disability, color, religious denomination or
belief, national origin, age, source of income or marital status when otherwise qualified.
Affirmative Action: In accordance with the provisions of Executive Order 11246, as modified
by Executive Order 11375, Securitas Security Services USA, Inc. and its subsidiaries will act
aggressively to recruit, select, and place in our workforce, minority group members, women, the
physically and mentally disabled who are otherwise qualified, and Vietnam era veterans. The
affirmative action commitment shall be limited to those actions specified and those classes of
individuals specified. However, the policy on non-discrimination extends to all classes of
people.
Responsibility for Implementation: All Regions, Human Resources Vice PresidentlDirectors
have been designated as the Company's Equal Opportunity Officers. In this capacity, the Vice
PresidentlDirectors have the overall responsibility for assuring compliance by each Region with
the requirements of our Equal Employment Opportunity Policy. The Corporate Vice President,
Human Resources has been designated the Company Coordinator for all related programs as well
as the investigation of all EEO/ AA related complaints.
Adherence to this policy is expected of all employees, managers and executives of Securitas
Security Services USA, Inc. and its subsidiaries.
Prevention of Sexual Harassment
The policy of this Company is to provide a workplace characterized by the full respect among
employees and dignity for the individual. One of the policies adopted by this Company to
accomplish that goal is Policy 2.4 "Prevention of Sexual Harassment."
While employees are encouraged to seek redress of problems with their immediate supervisor
and/or local management, any employee who believes that he/she is being sexually harassed or
who is aware of conduct that amounts to sexual harassment is encouraged to make that fact
known by contacting one of the persons identified below.
Any employee may request a full statement of the Company's policy on Prevention of Sexual
Harassment by contacting one of the persons indicated below and requesting Policy 20-04.
THE FOLLOWING PERSONS HAVE BEEN DESIGNATED TO RECEIVE
COMPLAINTS OF SEXUAL HARASSMENTS:
Name Mark Deville-Ontario Area
Address: 402 S Milliken Ave., Suite G-H
Ontario CA 91761
Name: Joel Hays-Region
Address: 500 S Main St., #500
Orange CA 92868
Phone: 909.974.3160
Phone: 714.541.4277
Page 10 of 11
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EXHIBIT 1
Post Orders
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..11111 Tn"'. IIclnI
Security Officer Trainer Training Date Trained
(Print name. Initial after (Print name. Initial after
completing training.) completing training.)
Page 11 of 11
EXHIBIT 1
Pricina Quotation for The City of San Bernardino
Feldhevm and Villasenor Libraries
Fiscal 2008
Julv 1. 2007 thru June 30. 2008
Feldheym:
48 Straight Time Hours per week at: $15.57
6 Overtime Hours per Week at: $23.35
(54 Total Hours per Week of Coverage)
48 X 15.57 = 747.36 per Week
6 X 23.35 = 140.10 per week
747.36 + 140.10 = $887.46 per Week
$887.46 X 52 Weeks = $46,147.92 Fiscal 2008 Cost
Villasenor:
20 Straight Time Hours per Week at: $15.57
20 X 15.57 = $311.40 per Week
$311.40 X 52 Weeks = $16,192.80 Fiscal 2008 Cost
$46,147.92 + $16,192.80 = $62,340.72 (Total Purchase Order Cost)
Securilas Security ServiceS USA. Inc.
402 S. Milliken Avenue, Suite G-H, Ontario, CA 91761, USA
Phone (909) 974-3177 Fax (909) 974-3161
www.securitasinc.com
EXHIBIT 1
ACCEPTABLE BEHAVIOR
IN THE SAN BERNARDINO PUBLIC LIBRARY
It is the policy of San Bernardino Public Library to maintain an atmosphere conducive to
reading, studying and research. Library users must refrain from exceeding acceptable
noise levels, eating and drinking except in officially designated locations, and/or from
any other disruptive behavior that impinges on the rights and needs of others. This
policy is designed to protect the rights of individuals who are in the library or use library
materials and/or services, to protect the rights of staff members to conduct library
business without interference, and to preserve and protect library materials and facilities.
Users violating these requirements will be subject to the following:
Guidelines
1. Any individual identified by San Bernardino Public Library staff as exhibiting
unacceptable behavior will be asked to desist such behavior and/or leave the
library.
2. If this individual refuses to comply, the police will be called to handle the
situation.
3. Information on each incident will be documented on an Incident Report form.
This confidential information may be used in any decision to restrict the
individual's use of the City libraries.
4. The length of time of the suspension of library privileges will be commensurate
with the offense and determined by the Library Management Team. Persons with
suspended library privileges may appeal to the San Bernardino Public Library
Board of Trustees for reinstatement.
Examples of unacceptable behavior
I. Food or beverages are not permitted in the library except in staff offices,
employee break rooms and other designated areas. No alcoholic beverages are
permitted anywhere on library property without the prior written consent of the
Library Board.
2. Roller skates, roller blades, or skateboards may not be used on library property.
3. Smoking or the use of tobacco products in the library is prohibited.
4. Individuals may not enter the library without shoes, shirt and pants, or dress/skirt.
These items must be worn at all times while in the library.
5. The use of photography, film, or television equipment is prohibited without the
prior permission of the Library Director or other staff member authorized to grant
such permission.
6. Gambling of any kind, including games of chance, lotteries, raffies, or the sale of
tickets for the same, are prohibited on library property.
7. Bicycles or other wheeled devices, other than baby carriages, walkers, and manual
or motorized wheelchairs, may not be brought into library buildings, nor secured
to anything other than a designated bicycle storage rack.
8. Animals are not allowed on library property, except for leader dogs for the blind,
future leader dogs for the blind, dogs for the hearing impaired, other animals used
to assist the disabled, or animals involved in library programs. Animals assisting
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EXHIBIT 1
the handicapped must be restrained. Any person claiming an animal, other than
the above, is needed for assistance may be asked to produce documentation.
9. Panhandling, soliciting, circulating petitions, conducting interviews or surveys,
selling, or other activities that result in the disruption of normal library activities,
as determined by the library staff, are prohibited in the library building and within
50 feet of the library's entrance.
10. Only library-oriented materials may be brought into the library. Items such as
writing materials, book bags, briefcases, etc. are acceptable; sleeping bags, hiking
equipment and other personal items are not. Any item larger than a briefcase
could be questioned. Designated staff may ask the patron to leave personal items
outside the library. The library is not responsible for unattended personal items
whether inside or outside the library.
11. Computer workstations are to be used only for intended or designated purposes
and subject to the Internet Public Access Policy.
12. Individuals may not abuse or damage library furniture or equipment, either
deliberately or through misuse.
13. Washing or drying clothes, bathing, or shaving in any rest room is prohibited.
14. Individuals who are under the influence of an alcoholic beverage or drug to the
extent that their normal faculties are impaired, and/or that they endanger the
safety of another person, jeopardize property or create a disturbance, are not
permitted on library property.
15. Individuals may not disturb the public peace and quiet by loud or aggressive,
boisterous, abusive, profane, or harassing language or other disruptive behavior.
16. Loitering is not allowed on library property. Individuals who are not using library
resources or services, but are merely sleeping, lingering, wandering aimlessly, or
following others through library facilities are considered to be loitering.
17. Individuals are not allowed in library offices and other non-public areas, unless
accompanied by a library staff member, or through prior arrangement from the
Library Director or designate.
18. No person shall leave children under ten (10) years of age unattended on library
premises. No one under the age of eight (8) years old is allowed to work on the
computers without a parent.
19. Individuals must observe all other library policies not included under the
Acceptable Behavior Policy, and will be subject to the penalties prescribed for
violations of such policies.
First offense: One verbal warning or the violator's library privileges may be
suspended by library staff for the remainder of the day depending on the severity
of the violation.
Second offense: The violator's library privileges may be suspended one week or
more depending on the severity of the violation.
Third offense: The violator's library privileges may be suspended for one year.
Additional violations may lead to the suspension of library privileges for an
indefinite period oftime.
Persons who commit any of the following acts are subject to prosecution and
suspension of library privileges for one year, or longer in the discretion of the
2
EXHIBIT 1
library director, and will be required to make monetary restitution for
damage to library property, as determined by the library director. The
parent or guardian of a minor who willfully commits any such acts shall be
liable for damages so caused (Cal.Ed.Code Sec. 19910). Violators may appeal
to the San Bernardino Public Library Board of Trustees for reinstatement of
library privileges.
Prosecutable Offences:
1. Engaging in violent or tumultuous behavior or engaging in any fight on library
property.
2. Committing an assault or battery upon any person on library property.
3. Committing or attempting to commit an act of larceny on or with respect to
library property, including the removal or attempted removal of books or other
library material from library premises without proper checkout. Patrons may be
asked to present briefcases, book bags, etc. for inspection when they exit the
library. If the detection alarm is activated, patrons will be required to present
their carry-in satchels and cases for examination.
4. Destroying, damaging, or defacing any library property or property of another
party while on library property.
S. Engaging in any indecent or obscene conduct or making any indecent exposure of
oneself in the library.
6. Possessing (without a medical doctor's prescription), selling, or giving away any
controlled substance on library property
7. Possessing, selling, or giving away any fireworks or explosive devices on library
property.
8. Except for law enforcement officers, possessing on library property any
dangerous weapon, including but not limited to the following items, regardless of
any permit for the same: a firearm, knife, billy club, blackjack, nunchuks,
throwing star, martial arts weapons, pellet or BB gun, paint ball gun, dart gun or
electrical device designed to disable or incapacitate someone. An individual may
possess a chemical spray, such as mace, as long as such a device is carried only
for personal self-defense and is not brandished about or displayed in an aggressive
or threatening manner.
9. Committing on library property any other act that constitutes a violation of the
California Penal Code or the United States Code.
10. Any unlawful use of computers as specified in the Internet Public Access Policy.
11. Additional violations may result in other appropriate penalties or sanctions.
Approved by Library Board of Trustees 9/13/01
3
,
EXHIBIT 1
SECURITAS SECURITY SERVICES USA, Inc.
~
Approved by:
Plst Orders
'illllller Ullranr
52511".'. 'Irll.lve
SII .erllnli.l, II
92441
Prepared by:
Securitas Security Services
402 S. Milliken Avenue, Suite G-H
Ontario CA 91761
Phone: 909.974.3160
Fax: 909.974.3161
Angela Encinas
Client Representative
David Coventry
Branch Manager
Date
Date
Page 1 of 12
EXHIBIT 1
CIITEITS
Post Duties
Schedule
Client Rules, Regulations and Specialized Duties
Emergency Telephone Numbers
Emergency Responses
Temporary Post Orders
Revisions to Original Post Orders
Sexual Harassment Statement
Employee Training Record
ADDENDUM
IIPP summary
Rules of Safe Conduct
Page 2 of 12
EXHIBIT 1
Post Orders
Post Duties
~
Post Duties
Shift: Varies
Uniform: White Shirt
Equipment: Nextel
Post limits: Interior and Exterior
Time Duties
At shift start Review Temporary Post Orders and Revisions to Original Post Orders sections
of post orders
Pick UP Nextel and check in with dispatch
Check in with admin staff for the weeks events/calendar
Assist in the openinl!: ofthe librarv unlockinl!: all reauired doors
Patrol interior and exterior on an hourlv basis.
Monitor restrooms often to help keep in order
Assist in the closinl!: of the Librarv
Escort personnel to vehicles
Fill out time sheet, Check out with dispatch, plug in Nextel to charl!:e
** See next section for dutv snecifics **
Page 3 of 12
Post Orders
Uniform
Requirements
. Standard issue trousers.
. White shirt wi patches.
. Securitas badge
. Grey Securitas tie.
. Shined black shoes.
. Black socks & beh.
. Securitas hat (optional!
only outside)
. Bomber jacket optional.
Action:
. Arrive at your post on
time, well rested and ready
to work. The outgoing
Security Officer cannot
leave until you arrive on
post.
. Review the Log Book,
Temporary Post Orders
and Revisions to Original
Post Orders sections of the
post orders, and other
essential information
before you begin your
shift.
. Ask the outgoing Security
Officer to brief you about
their shift and situations
you need to be aware of.
EXHIBIT 1
~
Security Officer Duty Schedule
Weekday Schedule
Post 1 1600-2000-11on-VVed
1400-1800-Thur & Fri
Saturday Schedule
No Coverage
Sunday/Holiday Schedule
Closed
Page 4 of 12
~
Post Orders
Client Rules, Regulations and Specialized Duties
Client Rules
Regulations and
S ecialized Duties
Enforce Polic on "Acce table Behavior
Public Library" approved by Library Bo
attached and incor orated herein.
EXHIBIT 1
Emergency Responses
in the San Bernardino
ard of Trustees 9/13/01,
Page 5 of 12
Post Orders
EXHIBIT 1
~
Emergency Responses
Emergency Telephone Numbers
Calling Instructions:
. Call your site
supervisor if you
are unsure of what
to do.
. Call the fire
department if
you suspect or
know a fire
exists.
. Call 911 and
the client contact
when lives are
endangered and
property is at risk.
Emergencv Telephone Numbers
Contact Title Telephone Pager
FireIPolicel - 911 -
Paramedics
Securitas Supervisor
David Coventry Branch 909-974-3183 -
Manager
Client Contact(s) Branch 909-383-5156
Angela Encinas Manager
Maintenance
Operations
Page 6 of 12
EXHIBIT 1
Post Orders
~
Emergency Responses
Essential Contacts
Contact People Telephone Numbers
Contact Telephone Number
Securitas Office Number-------------------- 909.974.3160
Securitas Supervisor-
David Coventry, Branch Mgr.------------- 909-974-3183
Client Contact:
Angela Encinas 909-383-5156
Fire/Police/Paramedics 9-1-1
Follow these steps
when responding to a
fire emergency
Call 911
. Identify yourself.
. Give the name and address of the facility and the location of the fire.
VlIIISIIIIf Ullrarv
525 I""M'. V....n In
Sin ..lIInllll, II
92441
. Explain any special circumstances
~ People in the building
~ Hazardous chemicals
~ Explosives
Page 7 of 12
Post Orders
~
EXHIBIT 1
Emergency Responses
. Tell the dispatcher where you will meet the fire fighters.
. Do not hang up until the dispatcher has all the information they need.
Temporary Post Orders
Temporary Post Orders
Date and Time:
People Who Communicated and Received Temporary Orders
Client Contact: Position: Signature:
Securitas Contact: Position: Signature:
Time and Date Contacted Off-Site Securitas Supervisor:
Start Date and Time: End Date and Time:
Temporary Post Order
Securitas Signatures:
Page 8 of 12
EXHIBIT 1
Post Orders
I
~
j""OOCY Respoosei
Revisions to Original Post Orders
Revisions to Post Orders
Date and Time:
People Who Communicated and Received Temporary Orders
Client Contact: Position: Signature:
Securitas Contact: Position: Signature:
Time and Date Contacted Off-Site Securitas Supervisor:
Start Date and Time: End Date and Time:
Revisions to Post Orders
Securitas Signatures:
Page 9 of 12
EXHIBIT 1
Post Orders
I
~
Emergency Responses
I I
Page 10 of 12
EXHIBIT 1
Post Orders
~
Emergency Responses
Statement of Non-Discrimination and Affirmative Action
Non-Discrimination: It is the policy of Securitas Security Services USA, Inc. and its
subsidiaries to recruit, hire, train, administer benefits, compensate, promote, transfer and
terminate individuals without regard for race, sex, disability, color, religious denomination or
belief, national origin, age, source of income or marital status when otherwise qualified.
Affirmative Action: In accordance with the provisions of Executive Order 11246, as modified
by Executive Order 11375, Securitas Security Services USA, Inc. and its subsidiaries will act
aggressively to recruit, select, and place in our workforce, minority group members, women, the
physically and mentally disabled who are otherwise qualified, and Vietnam era veterans. The
affirmative action commitment shall be limited to those actions specified and those classes of
individuals specified. However, the policy on non-discrimination extends to all classes of
people.
Responsibility for Implementation: All Regions, Human Resources Vice PresidentIDirectors
have been designated as the Company's Equal Opportunity Officers. In this capacity, the Vice
PresidentlDirectors have the overall responsibility for assuring compliance by each Region with
the requirements of our Equal Employment Opportunity Policy. The Corporate Vice President,
Human Resources has been designated the Company Coordinator for all related programs as well
as the investigation of all EEO/ AA related complaints.
Adherence to this policy is expected of all employees, managers and executives of Securitas
Security Services USA, Inc. and its subsidiaries.
Prevention of Sexual Harassment
The policy of this Company is to provide a workplace characterized by the full respect among
employees and dignity for the individual. One of the policies adopted by this Company to
accomplish that goal is Policy 2.4 "Prevention of Sexual Harassment."
While employees are encouraged to seek redress of problems with their immediate supervisor
and/or local management, any employee who believes that he/she is being sexually harassed or
who is aware of conduct that amounts to sexual harassment is encouraged to make that fact
koown by contacting one of the persons identified below.
Any employee may request a full statement of the Company's policy on Prevention of Sexual
Harassment by contacting one of the persons indicated below and requesting Policy 20-04.
THE FOLLOWING PERSONS HAVE BEEN DESIGNATED TO RECEIVE
COMPLAINTS OF SEXUAL HARASSMENTS:
Name Mark Deville-Ontario Area
Address: 402 S Milliken Ave., Suite G-H
Ontario CA 91761
Name: Joel Hays-Region
Address: 500 S Main St., #500
Orange CA 92868
Phone: 909.974.3160
Phone: 714.541.4277
Page 11 of 12
EXHIB IT 1
Post Orders
~
"111111 Tn"... RlclnI
Security Officer Trainer Training Date Trained
(print name. Initial after (Print name. Initial after
completing training.) completing training.)
Page 12 of 12
Pricina Quotation for The City of San Bernardino
Feldheym and Villasenor Libraries
Fiscal 2008
July 1. 2007 thru June 30. 2008
Feldheym:
48 Straight Time Hours per week at: $15.57
6 Overtime Hours per Week at: $23.35
(54 Total Hours per Week of Coverage)
48 X 15.57 = 747.36 per Week
6 X 23.35 = 140.10 per week
747.36 + 140.10 = $887.46 per Week
$887.46 X 52 Weeks = $46,147.92 Fiscal 2008 Cost
Villasenor:
20 Straight Time Hours per Week at: $15.57
20 X 15.57 = $311.40 per Week
$311.40 X 52 Weeks = $16,192.80 Fiscal 2008 Cost
$46,147.92 + $16,192.80 = $62,340.72 (Total Purchase Order Cost)
Securilas Security ServiceS USA, Inc.
402 S. Milliken Avenue, Suite G-H, Ontario, CA 91761, USA
Phone (909) 974-3177 Fax (909) 974-3161
www.securitasinc.com
ACCEPTABLE BEHAVIOR
IN THE SAN BERNARDINO PUBLIC LIBRARY
It is the policy of San Bernardino Public Library to maintain an atmosphere conducive to
reading, studying and research. Library users must refrain from exceeding acceptable
noise levels, eating and drinking except in officially designated locations, and/or from
any other disruptive behavior that impinges on the rights and needs of others. This
policy is designed to protect the rights of individuals who are in the library or use library
materials and/or services, to protect the rights of staff members to conduct library
business without interference, and to preserve and protect library materials and facilities.
Users violating these requirements will be subject to the following:
Guidelines
I. Any individual identified by San Bernardino Public Library staff as exhibiting
unacceptable behavior will be asked to desist such behavior and/or leave the
library.
2. If this individual refuses to comply, the police will be called to handle the
situation.
3. Information on each incident will be documented on an Incident Report form.
This confidential information may be used in any decision to restrict the
individual's use of the City libraries.
4. The length of time of the suspension of library privileges will be commensurate
with the offense and determined by the Library Management Team. Persons with
suspended library privileges may appeal to the San Bernardino Public Library
Board of Trustees for reinstatement.
Examples of unacceptable behavior
1. Food or beverages are not permitted in the library except in staff offices,
employee break rooms and other designated areas. No alcoholic beverages are
permitted anywhere on library property without the prior written consent of the
Library Board.
2. Roller skates, roller blades, or skateboards may not be used on library property.
3. Smoking or the use of tobacco products in the library is prohibited.
4. Individuals may not enter the library without shoes, shirt and pants, or dress/skirt.
These items must be worn at all times while in the library.
5. The use of photography, film, or television equipment is prohibited without the
prior permission of the Library Director or other staff member authorized to grant
such permission.
6. Gambling of any kind, including games of chance, lotteries, raffies, or the sale of
tickets for the same, are prohibited on library property.
7. Bicycles or other wheeled devices, other than baby carriages, walkers, and manual
or motorized wheelchairs, may not be brought into library buildings, nor secured
to anything other than a designated bicycle storage rack.
8. Animals are not allowed on library property, except for leader dogs for the blind,
future leader dogs for the blind, dogs for the hearing impaired, other animals used
to assist the disabled, or animals involved in library programs. Animals assisting
1
.......~..u.....u........ ....
the handicapped must be restrained. Any person claiming an animal, other than
the above, is needed for assistance may be asked to produce documentation.
9. Panhandling, soliciting, circulating petitions, conducting interviews or surveys,
selling, or other activities that result in the disruption of normal library activities,
as determined by the library staff, are prohibited in the library building and within
50 feet of the library's entrance.
10. Only library-oriented materials may be brought into the library. Items such as
writing materials, book bags, briefcases, etc. are acceptable; sleeping bags, hiking
equipment and other personai items are not. Any item larger than a briefcase
could be questioned. Designated staff may ask the patron to leave personal items
outside the library. The library is not responsible for unattended personal items
whether inside or outside the library.
11. Computer workstations are to be used only for intended or designated purposes
and subject to the Internet Public Access Policy.
12. Individuals may not abuse or damage library furniture or equipment, either
deliberately or through misuse.
13. Washing or drying clothes, bathing, or shaving in any rest room is prohibited.
14. Individuals who are under the influence of an alcoholic beverage or drug to the
extent that their normal faculties are impaired, and/or that they endanger the
safety of another person, jeopardize property or create a disturbance, are not
permitted on library property.
15. Individuals may not disturb the public peace and quiet by loud or aggressive,
boisterous, abusive, profane, or harassing language or other disruptive behavior.
16. Loitering is not allowed on library property. Individuals who are not using library
resources or services, but are merely sleeping, lingering, wandering aimlessly, or
following others through library facilities are considered to be loitering.
17. Individuals are not allowed in library offices and other non-public areas, unless
accompanied by a library staff member, or through prior arrangement from the
Library Director or designate.
18. No person shall leave children under ten (10) years of age unattended on library
premises. No one under the age of eight (8) years old is allowed to work on the
computers without a parent.
19. Individuals must observe all other library policies not included under the
Acceptable Behavior Policy, and will be subject to the penalties prescribed for
violations of such policies.
First offense: One verbal warning or the violator's library privileges may be
suspended by library staff for the remainder of the day depending on the severity
ofthe violation.
Second offense: The violator's library privileges may be suspended one week or
more depending on the severity of the violation.
Third offense: The violator's library privileges may be suspended for one year.
Additional violations may lead to the suspension of library privileges for an
indefinite period of time.
Persons who commit any of the following acts are subject to prosecution and
suspension of library privileges for one year, or longer in the discretion of the
2
.&..UU_~..L"'..L..L .&..
library director, and will be required to make monetary restitution for
damage to library property, as determined by the library director. The
parent or guardian of a minor who willfully commits any such acts shall be
liable for damages so caused (CaI.Ed.Code Sec. 19910). Violators may appeal
to the San Bernardino Public Library Board of Trustees for reinstatement of
library privileges.
Prosecutable Offences:
I. Engaging in violent or tumultuous behavior or engaging in any fight on library
property.
2. Committing an assault or battery upon any person on library property.
3. Committing or attempting to commit an act of larceny on or with respect to
library property, including the removal or attempted removal of books or other
library material from library premises without proper checkout. Patrons may be
asked to present briefcases, book bags, etc. for inspection when they exit the
library. If the detection alarm is activated, patrons will be required to present
their carry-in satchels and cases for examination.
4. Destroying, damaging, or defacing any library property or property of another
party while on library property.
5. Engaging in any indecent or obscene conduct or making any indecent exposure of
oneself in the library.
6. Possessing (without a medical doctor's prescription), selling, or giving away any
controlled substance on library property
7. Possessing, selling, or giving away any fireworks or explosive devices on library
property.
8. Except for law enforcement officers, possessing on library property any
dangerous weapon, including but not limited to the following items, regardless of
any permit for the same: a firearm, knife, billy club, blackjack, nunchuks,
throwing star, martial arts weapons, pellet or BB gun, paint ball gun, dart gun or
electrical device designed to disable or incapacitate someone. An individual may
possess a chemical spray, such as mace, as long as such a device is carried only
for personal self-defense and is not brandished about or displayed in an aggressive
or threatening manner.
9. Committing on library property any other act that constitutes a violation of the
California Penal Code or the United States Code.
10. Any unlawful use of computers as specified in the Internet Public Access Policy.
II. Additional violations may result in other appropriate penalties or sanctions.
Approved by Library Board of Trustees 9/13/01
3