HomeMy WebLinkAbout30-Information Technology CITY OF SAN BERNARDI NO-REQUEST FOR COUNCCA(I
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gym: TOM MAREK, Subject: RESOLUTION OF THE MAYOR AND
DIRECTOR OF IT COMMON COUNCIL OF THE CITY
Dept: INFORMATION TECHNOLOGY OF SAN BERNARDINO
Date: August 16, 2007 AUTHORIZING THE EXECUTION
OF AN AGREEMENT AND
PURCHASE ORDER WITH TWO
ONE-YEAR RENEWAL OPTIONS TO
SUNGARD HTE FOR
MAINTENANCE OF THE WATER
DEPARTMENT'S FINANCIAL AND
UTILITY BILLING SYSTEM.
M/CC Meeting Date: August 20, 2007
Synopsis of Previous Council action:
September 1, 1998, the Board of Water Commissioners approved the purchase of a Utility Billing system for
the Water Department.
June 19, 2000, Reso. #2000-172, the City Council approved an agreement between the City and HTE to provide
software maintenance and support of the Utility Billing system for the Water Department.
_ _.:ommended motion:
Adopt resolution.
Signature
Contact person: TOM MAREK Phone: 384-5947
Supporting data attached: Staff Report,Agreement Ward:
FUNDING REQUIREMENTS: Amount: $ 105,872.40
Source: (Acct. No.) 679-251-5172
(Acct. Description) Equipment Main
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Council Notes: d1eW 7?/1 e,'CflO 770 9-91-07
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of an
agreement and purchase order with two one-year renewal options to Sungard HTE for maintenance of the Water
Department's financial and utility billing system.
Background:
The Water Department's primary business system, which contains Sungard HTE software applications for
financial, utility and miscellaneous billing, customer support, payroll, human resources, and cash receipts, has
been in operation since November, 1999.
Software maintenance and support for the Water Department's business system is only available from the
proprietary vendor, Sungard HTE. Maintenance services include software upgrades and support.
This resolution authorizes the Director of Finance or his/her designee to award an annual purchase order with
two one-year renewal options, including an increase of up to 10%per renewal year.
Financial Impact:
The annual cost for software maintenance of the Sungard HTE system for Fiscal Year 2007-2008 is
$105,872.40. This amount will be fully reimbursed through the City's Master Services Agreement with the
Water Department. Funding for this service is budgeted in IT account 679-251-5172 (Equipment Maintenance).
Recommendation:
Adopt resolution.