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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject:
Resolution Approving
Services Agreements with
Willdan Assoc., Interwest
Consulting Group, and Esgil
Corporation for Professional
Building Plan Check Services
Dept: Development Services
Date: August 2, 2007
. MCC Meeting Date: August 20, 2007
Synopsis of Previous Council Action:
June 18,2007
Adopted ,Res. No. 2007-191 extending existing services
agreements and increasing purchase order amounts.
Adopted Resolution approving services agreements for
professional building plan review services.
May 3, 2004
Recommended Motion:
Adopt Resolution and authorize the Purchasing Manager to issue Annual Purchase Orders
totaling $450,000 in aggregate, to Willdan Associates, Interwest Consulting Group, and Esgil
Corporation with provisions for two single year renewal options.
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Valerie C. Ross
Contact person:
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Supporting data attached: StRffRppnrt Rp.~n Rr !':P.TV AgTPp.mp.nt~
FUNDING REQUIREMENTS: Amount: $450,000
Ward: All
Source: (Acct. No.) 772-192-2306 ($442,400)
001-192-5502 ($7,600)
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Finance:
Council Notes:
'F-
Agenda Item No. _
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution approving services agreements with Willdan Associates, Interwest Consulting Group,
and Esgil Corporation for professional building plan check services.
Back2round:
The Development Services Department, Building Plan Check Division, utilizes consultants to
perform plan checks to determine compliance with applicable building codes on proposed
development projects. The utilization of consultants allows the division to offer an "expeditious
plan review service" to customers. This service provides for a ten day turn-around time for the
first check of a proposed development project. Ordinance No. MC-949, adopted in August 1995
provides for an additional 25% fee for expeditious plan checks to cover City overhead for
administration and processing. In addition, occasionally it is necessary to utilize consultant
services on large complex developments or during periods of high construction activity when
service demand exceeds the capacity of in-house staff. Having services agreements with multiple
vendors ensures the availability of consultant services during peak construction periods.
The Development Services Department prepared specifications for professional plan check
services in May 2007. The Purchasing Division sent out notices inviting bids for an annual
contract for the provision of such services per Specification No. F-07 -48. Notices were sent to
nineteen (19) vendors and the San Bernardino Area Chamber of Commerce, and an
advertisement was placed in the San Bernardino Sun and on the City's web page.
FIRMS SENT REQUESTS FOR PROPOSALS:
VENDOR NAME
Charles Abbot & Assoc.
AAE Inc.
Berryman & Henigar
BJY Inc.
California Code Check
Esgil Corporation
Scott Fazekas & Associates
Interwest Consulting Group
JAS Pacific,
A! Johnson Consulting
Kutzmann & Assoc.
ML Engineering
The Phillips Group
Sidhi Consultants Inc.
Staff Building & Assoc.
TCB-Orange
Transtech
Willdan Associates
Wilson & Company
CITY
Apple Valley
Brea
Santa Ana
Phoenix
Victorville
San Diego
Irvine
Elk Grove
Ontario
Redlands
Fremont
Upland
Santa Rosa
Orange
Moreno Valley
Orange
San Bernardino
San Bernardino
San Bernardino
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - continued
BIDS WERE RECEIVED FROM:
VENDOR NAME
BJY Northwest
Bureau Veritus
California Code Check
Esgil Corporation
Harris & Associates
Interwest Consulting Group
JAS Pacific
ML Engineering
P&D Consultants
Precision Inspection Co.
Willdan Associates
CITY
West Sacramento
Murrieta
Victorville
San Diego
Rancho Cucamonga
Redlands
Ontario
Upland
Orange
Newman
San Bernardino
Eleven firms submitted proposals, one of which is a local firm. Development Services staff
reviewed and scored the proposals. A point value between one and ten was used to rate each firm
in the following areas: experience and qualifications, capabilities offirm, and completeness of
response. The sums of the ratings scores were weighted at 45%,35%, and 5% respectively.
A local preference of five (5) percent was added to the score of the local firm that maintains an
office within the City of San Bernardino. After the scores were totaled, pricing was evaluated
and the three highest rated vendors were selected, one of which is a local firm. Willdan
Associates, Interwest Consulting Group, and Esgil Corporation were selected based on their
overall scores and the acceptability of their prices. The three firms selected were then
interviewed and deemed acceptable. Three firms were chosen so that the Department will have a
greater degree of accessibility and availability when services are needed. .
The total point ratings and pricing for the top three firms are as follows:
Firm Name
Willdan Associates
Ratinsz
85.1
Pricinsz
50%-85% of Plan Check Fee
50% Structural Only
$90-$110 Hourly
Interwest Consulting
84.5
70% of Plan Check Fee
55% Structural Only
$90-$130 Hourly
Esgil Corporation
82.0
85% of Plan Check Fee
(includes all rechecks)
Structural Only 42.5% residential, 52.5%
commercial
$86-$129 Hourly
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - continued
Services Agreements with each form will be for one year. There may be two one-year extensions
upon mutual agreement of the parties.
Financial Impact:
Funds for professional plan check services are available through plan check fees collected upon
submittal of development projects. When an applicant requests expeditious review, a portion of
the plan check fees collected in an amount equal to the consultant charges is deposited in a trust
account and payment to the consultant is drawn from the trust account. The 25% surcharge for
expeditious plan check services is collected to cover administration costs and is deposited in a
General Fund revenue account. Therefore, for the majority of services rendered, the
Development Services Department budget will not be impacted. If the Department needs to
utilize the plan check service on special projects or due to an influx of projects, funds are
allocated in the Development Services Department Budget in the ProfessionaVContractual
Services Account No. 001-192-5502 ($7,600). .
Recommendation:
Adopt Resolution and authorize the Purchasing Manager to issue Annual Purchase Orders
totaling $450,000 in aggregate, to Willdan Associates, Interwest Consulting Group, and Esgil
Corporation with provisions for two single year renewal options.
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