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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Lynn Merrill, Director
Dept: Public Services 0 ~ j' ~ j',' ~'f~ L
Subject:: Resolution authorizing an increase to the
annual purchase order with Home Depot for additional
supplies for boardup work for Public Services Dept.
Date: Apri I 17,,2001
Council Meeting Date: May 7. 2001
Synopsis of Previous Council Action:
2/20/01
Approved Motion
Budget Amendment
Recommended Motion:
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Adopt Resolution
Contact person: Ed Stone, Street Superintendent
Phone: 5140
Supporting data attached: Staff Report and Resolution
Ward: ALL
FUNDING REQUIREMENTS:
Amount: $18,500
Source: 001-407-5111
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Agenda Item NO.J.5'
5/7/0 J
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CJTY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
STAFF REPORT
SUIijECT
Resolution authorizing an increase to the annual purchase order with Home Depot for
additional supplies for boardup work for Public Services Dept.
KAner-ROUND
In early 1999, the Code Compliance Department had several meetings with Public Services
and it was determined that it was feasible for the boardups to be handled by a new division
called Abatement in the Public Services Department. Public Services could accomplish
the boardups much more economically than the outside vendors that Code Compliance
had been using. and could respond to the warrants more quickly. The Abatement
Division could also use the Glen Helen Rehabilitation Program participants to do the
boardup work.
The Code Compliance Department increased the number of inspectors, which increased
the number of warrants given to the Abatement Division of Public Services. Due to the
increasing number of boardups, additional funds were needed to buy the materials to do
this work. On February 20, 2001, the Council approved a budget amendment to transfer
$20,000 from Code Compliance to Account No. 001-407-5111, Abatement Materials. The
Abatement Division now needs $18,500 of those funds to increase the Annual Purchase
Order to Home Depot, No. 201097, which Abatement uses for the lumber for the
boardups.
FINANCIAL IMPACT
On February 20, 2001, the Council approved a $20,000 budget amendment transfer from
Code Compliance Department to Account No. 001-407-5111 in the Public Services
Department. These funds are budgeted for abatements and demolitions and are CDBG
reimbursable. Public Services needs $18,500 from Account No. 001-407-5111 to increase
Annual Purchase Order No. 201097 for Home Depot.
RECOMMENDATION
Adopt resolution.
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Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH HOME DEPOT FOR
ADDITIONAL SUPPUES FOR THE BOARDUP WORK GIVEN TO PUBUC
SERVICES BY CODE COMPUANCE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Purchasing Manager is hereby authorized and directed to increase
annual purchase order No. 201097 to Home Depot by $18,500 for a "not to exceed" total of
$41,000.
SECTION 2. The authorization to execute the above referenced Annual Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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16 ANDERSON
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RESOLUTION OF THE CI1Y OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER WITH HOME DEPOT FOR
ADDITIONAL SUPPUES FOR THE BOARDUP WORK GIVEN TO PUBUC
SERVICES BY CODE COMPUANCE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
8 the
day of
. 2001, by the following vote, to wit
Council Members:
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Nan
Abst~in
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
17 McCAMMACK
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Rachel Clark, City Clerk
City of San Bernardino
21 The foregoing resolution is hereby approved this
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day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 5 -,-0 \ Item # ? S Resolution #
Vote: Ayes 1-'\ Nays 9- Abstain...e-
Change to motion to amend original documents:
'ZCO\-q",
Absent ...e-
Reso. # On Attachments: --=--- Contract term:
Note on Resolution of Attachment stored separately: -
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD WICOUNTY By:
NullNoid After: G,o DA<f-\ h-f.,-a I
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Date Sent to Mayor: 5 - ~- 0 ,
Date of Mayor's Signature: S -'ii"ol
Date of ClerklCDC Signature: S -9 -() )
Reso. Log Updated:
Seal Impressed:
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Date Memo/Letter Sent for Signa
60 Day Reminder Letter Sent ou 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Date Returned: -
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ~ No By
Yes No~ By
Yes No t/ By
Yes No ,/ By
Yes N02 By
Copies Distributed to:
City Attorney ,/' Code Compliance
Oev. Services
EDA
Finance ,/
MIS
Parks & Rec.
Police
Public Services ,/'
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: fYt("
Date: 5- 1e:.-6,
Revised 01/1210 I