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Home My WebLink About13-Development Services . ' ORl~"i".~~L CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Request for Fee Waiver - Hispanic Chamber of Commerce Cinco de Mayo Festival Dept: Development Services Date: March 26,2001 MCC Date: April 2, 2001 Synopsis of Previous Council Action: 3/7/01 -- Ways and Means Committee recommended approval of waiver of fees for 2001 Cinco de Mayo celebration. Recommended Motion: That the Mayor and Common Council approve fee waivers in the amount of$9179.54 for the Cinco de Mayo Festival. ~!::;v Contact person: Valerie C. Ross Phone: 384.5057 Supporting data attached: Staff Report Ward: I FUNDING REQUIREMENTS: Amount: $9179.54 Source: (Acct. No.) (Acct. Description) VariOllS Finance: Council Notes: Agenda Item No. J3 LI [~OJ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION S'lA.lf.ll' K.t;.l'URT SUBJECT: Request for Fee Waivers - Cinco de Mayo Festival Applicant: Martin Valdez Inland Empire Hispanic Chamber of Commerce 255 N. "D" Street San Bernardino, CA 92401 BACKGROUND The Hispanic Chamber of Commerce is proposing to hold a Cinco de Mayo festival on Saturday, May 5, 2001. The organization proposes to close Court Street between "E" Street and Arrowhead Avenue, and "D" Street between 3rd and 4th Streets. Various vendor booths, food booths, two beer gardens, and two to three stages will be set-up along these streets. The festival will be open to the public from 10:00 a.m. until 8:00 p.m. The organization proposes to close the streets late Friday evening, and re-open late Saturday evening. FINANCIAL IMPACT City departments provide services and/or require permits as follows: Planning Division Temporary Use Permit fee of$332. Total waiver: $332. Building Services Division Permits and inspections are required for generators and temporary electrical wiring. Fee is $72.80 per hour (X1.5 for overtime) for an estimated 3 hours. Total waiver: $327.60. Public Works The Traffic Division provides barricades for street closures. The fee for the establishment of temporary No Parking zones and drop off? pick up of barricades is $300. There is a $5 per barricade (refundable) deposit required. It is estimated that approximately 50 barricades will be required for a deposit of $250. Total fee waiver: $550. Citv Clerk's Office All vendors must obtain Business Registration Certificates. This fee cannot be waived. A license inspector will be on site Saturday morning for approximately 5 hours at a rate of $32/hour. Total fee waver: $160. Cinco de Mayo Festival MCC 04/02/01 Page 2 of2 Public Services Provision of solid waste services. Public Services will sponsor this event; therefore, no fees are required. Fire Permits are required for tents, canopies, and cooking facilities. Total fees are estimated and may vary based on the actual participating vendors. . Two standby personnel (inspectors) - in area of cooking in canopies/tents at $80.34/hour X 2 X 10 hours = $1606.80. . Tent permits/inspections - $120.51. Total fee waiver: $1727.31. Police Police personnel will provide services as per Attachment A. Total fee waiver: $6082.63. CONCLUSION The total fee waiver is $9179.54. Costs will be borne by existing General Fund operating budgets. Waiver of permit fees will result in decreased revenues to the General Fund. Attachment A - Police Department Tactical Action Plan I----~ 21-~R-2001 02:53PM FRCM-SAN BONO P.D-'NTER"A~ AFFAIRS DIV 38B4932 T-OTT P002/003 F-143 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: ChiefL. Dean From' Sergeant M Garcia..A kG> Subject: Tactical Action Plan- Cinco de Mayo Fiesta Date: Copies: Marcn14, 2001 Lt. Aragon ~. On Saturday, May 05th , 2001, the Inland Empire Hispanic Chamber of Commerce will be hosting the lIDnual Cinco de Mayo Celebration in the Court Street Square area. The event will begin at approx. 1000 hrs and will end at approx. 2000 hours Attendance is expected to be approx. 10,000 people Tbis event will require the police department to provide law enforcement services. MAN (POWER COST ANALYSIS EVENT PREPARATION 1 Sergeant @ $40.40 per hour x 3 bours DAY OF THE EVENT $ 11835 1 Sergeant 6 Officers 4 BMBT 6 Reserve Officers 8 Citizen Patrol @ S60 72 per hour x 11 hours @ S54.24 per hour x 11 hours @ S54.24 per hour x 11 hours @ no charge @ no charge $ 645.92 $ 3088.80 $ 2059.20 SUBTOTAL $ 59\2..27 EOUIPMENT NEEDS I COST ANALYSIS 2 Police Bicycles 6 Patrol Vehicles 26 Police HT radios @ S .91 per bicycle @ S21.46 pervehicle @ $ 1.53 per radio SUBTOTAL $ 1.82 $ 128.76 $ 39.78 $ J 70.36 TOTAL COST $ 6082.63 THE SBPD IS COMMITtel> TO PROVIDINC, PROGRESSIVE QUALl'TY POUCE SERVICEi; A SAFE SNVIRONM1!l'IT TO IMl'l\OVE Tl'IB QUALm' OF LI'E; A llBOUCTION IN CIUMl! THIlOUOH PROBlEM JlBCQONmON AND PROBU>.\I ~OI..VING ./1-MAQ-2001 02:53PM FQOI.l-SAN BONO P O.-INTERNA~ AFFAIRS DIV 3884932 T-077 P.003/003 F-143 , Page 2 ACTION: Beginning 05/05/01, at approx. 0800 hrs. barricades will be delivl:fed and set up by Traffic Engineering. Officers will deploy at approx. 0930 hrs. in the area of the event to insure streets are closed in a safe manor. Officers will patrol the area on foot and in marked police vehicles during the event. When the onscene supervisor determines it is safe to clear the area the team will secure. Citi:l:en Patrol personnel will man closed traffic points and insure proper traffic flow. All involved personnel w.ilI operate on radio frequency] 0.SBPD.2 Street Closures Court 5t. between "E" St. and Arrowhead Av. aDd "0" 51. between 3'" St. and 41h St. will be closed during the event, The organizers will coordinate with the San Bernardino Traffic Engineering Dept for barricade costs and street closure arrangements. #13 . CITY CLERK'S OFFICE RAcHEL G. CLARK, CM.C. . CITY CLEllK ';;M P.O. Box 1318' San Bernardino' CA 92402 300 North "d.' Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 Business Registration Division: 909.384.5302 Passport Acceptance Facility: 909.384.5128 www.cLsan-bernardino.ca.us April 4, 2001 Mr. Martin Valdez Inland Empire Hispanic Chamber of Commerce 255 N. "D" Street San Bernardino, CA 92401 ,(\"."\ _ ,\):..'V\( Dear Ml\li'ldez: At the meeting of the Mayor and Common Council held on April 2, 2001, the Mayor and Council voted to approve your request for a waiver of fees in the amount of $9,179.54 for personnel and equipment costs associated with the Cinco de Mayo Festival to be held on Saturday, May 5,2001. Please contact Fred Wilson, City Administrator, at 384-5122 relative to the waiver of fees. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, ......--~ / ) i, (! . I , -"V.<:i\,d:.. . C,j',t\.'cf.:..... Rachel G. Clark, CMC City Clerk RC:ls cc: Fred Wilson, City Administrator Business Registration Division Development Services Fire Department Police Department Public Services Department CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty