HomeMy WebLinkAbout12-Facilities Management
.
'CITY, OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
, .
From: James Sharer, Director
Dept: Facilities Management
01'"
.L
Subject: Resolution to increase annual
purchase order (#201109) to
Consolidated Electrical Distributors
from $23,999 to $31,999 for electrical
supplies for City facilities.
Date: April 2, 2001
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution.
7h:.~~
Contact person:
James Sharer
Phone: 384-5244
Supporting data attached: StatfReport
Ward(s): All
FUNDING REQUIREMENTS:
Amount: $8,000.00
Source: 001-325-5111
~-/~u
Finance
Council Notes:
fi"d~.U N-jh~ 4~-"i # j~ fJ/(f~~/>~.t~~.
Agenda Item NO.~
q J ~/D /
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECf
Resolution to increase annual purchase order (#201109) to Consolidated Electrical Distributors (CED) from $23,999
to $31,999 for electrical supplies for City facilities.
BACKGROUND
The Building Maintenance Division of Facilities Management provides electrical services to all City Facilities. To
expedite the completion of work orders, annual purchase orders are set up each fiscal year with local vendors for
various types of building materials. This allows employees to purchase supplies as needed to complete jobs. Each
fiscal year, letters are sent to all electrical vendors in the City, requesting in writing pricing information on electrical
material commodities. These letters are sent only to local vendors, since the department does not want workers to
have to travel to other cities for routine electrical parts. For FY 00-01, CED responded with the best discounts off
list price and was awarded the annual purchase order in the amount of $23,999.
At mid-year, the department has already expended the entire amount of this purchase order. The reasons for this
level of expenditure include filling the vacant Electrician position and and addressing many backlogged electrical work
orders. Secondly, the electricity crisis in the state has necessitated various responses from the building maintenance
division to prepare adequately for the possibility of rolling blackouts in many city facilities and repairing, replacing and
upgrading exit lighting fixtures and emergency lighting fixtures. Secondly, energy efficient lamps and fixtures were
installed and/or replaced wherever possible to cut down on electrical consumption. These energy efficient lamps and
fixtures, while longer-lasting and more energy efficient, cost much more than the fixtures being replaced. The end
result is that the department has expended its allotted funds and needs an additional allocation of funds to complete
the fiscal year.
Staff requests that the annual purchase order to CED be increased by $8,000 from the Materials and Supplies budget
to ensure that sufficient funding is available to complete electrical projects in city facilities for the balance of the year.
FINANCIAL IMPACf
Sufficient funding is available in the Building Maintenance Supplies and Services account (001-325-5111).
RECOMMENDATION
Adopt resolution.
.
.
.
~0r:==-'\.\\V
I . .. ..
-0l.J~
1
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL
3 OF SAN BERNARDINO AUTHORIZING AN INCREASE TO THE
ANNUAL PURCHASE ORDER TO CONSOliDATED ELECTRICAL
4 DISTRIBUTORS, FOR THE PURCHASE OF ELECTRICAL
5 FIXTURES, MATERIALS AND SUPPliES FOR CITY FACIliTIES.
6
7
8
9
10
Resolution No.
BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Consolidated Electrical Distributors specializes in the
provision of electrical fixtures, materials and supplies. Pursuant to this
11
determination, the Purchasing Manager is hereby authorized and directed to
12
increase the Annual Purchase Order to Consolidated Electrical Distributors by
13
$8,000 to an amount "not to exceed" $31,999.
14
15
16
t 7 increase in the Annual Purchase Order is rescinded if it is not executed within
18
19
SECTION 2. The authorization to execute the above referenced
sixty (60) days of the passage of this resolution.
IIIII
20
21
22
23 IIIII
24
25
26
27
28
IIIII
I I I I I
IIIII
I I I I I
I I I I I
IIIII
'Ie c. ///./
,;.J/z--/c,;
..,
.
.
.
1
2
3,
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Approved as to form and
26 Legal content;
James F. Penman, City Attorney
27
28 BY>ib./~ f. ~"
(j
RESOLUTION OF THE MAYOR AND COMMON COUNCIL
OF SAN BERNARDINO AUTHORIZING AN INCREASE TO THE
ANNUAL PURCHASE ORDER TO CONSOLIDATED ELECTRICAL
DISTRIBUTORS, FOR THE PURCHASE OF ELECTRICAL
FIXTURES, MATERIALS AND SUPPLIES FOR CITY FACILITIES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
. 2001, by the following vote, to wit:
Council Members:
Ayes
Nays Abstain
Absent
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of . 2001.
Judith Valles, Mayor
City of San Bernardino
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
. RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): .i\- 2-0\ Item # 12- Resolution #
Vote: Ayes l- 'I Nays J:d Abstain-G-
Change to motion to amend original documents: ~
'2ClC:l\- b'\
Absent -A-
Reso. # On Attachments: -===
Contract term:
-
NulUVoid After: c;, - \ -0 \
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached:-:=.
Date Sent to Mayor: 4- 7>-01
Date of Mayor's Signature: '-\-~-<:> I
Date of Clerk/CDC Signature: ..... - ~ -t) \
Reso. Log Updated:
Seal Impressed:
/
./
Date Memo/Letter Sent for Signa
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attac ed:
Date Returned:
Request for Council Action & Staff Report Attached: Yes ~ No By
Updated Prior Resolutions (Other Than Below): Yes No ./ By
-
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No ./ By
Updated CDC Personnel Folders (5557): Yes No v By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No 7 By
Copies Distributed to:
City Attorney /
Parks & Rec.
Police Public Services
Water
Others:
Finance -/"
~\\XnOS
MIS
,,^N("b \ .
Code Compliance
Dev. Services
EDA
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO.THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File: ~
Date: 4-.6,.-0 I