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_ CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Lynn Memll, Director Subject: Resolution authorizing the increase of an
Annual Purchase Order to Rush Truck Center. for
Dept: Public Services Department materials and supplies to support the City's heavy truck
fleet.
Date: March 5, 2001
' fppI.^. r ~ E r " f
V' 9 t 'vt o l u fi Council Date: March 19,2001
S}mopsis of Previous Council Action
Recommended Motion:
Adopt resolution ~/~~
' Lynn Merrill
Contact person: Don Johnson, Fleet Managerr Phone: 384-5220
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $10,000
Source: 635-341-5111
Materials & Supplies
finance
Council Notes:
Agenda Item No. ~ ./
3l /q/01
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CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
SuBTECT
Resolution authorizing an increase to the Annual Purchase Order with Rush Truck Center for materials and
supplies to support the City's heavy truck fleet.
BACKGROUND
Rush Truck Center furnishes parts and supplies to support the City's heavy truck fleet. During Fiscal Year
1999/2000 a total of $37,300 was expended to Rush Truck Center for materials and supplies. Actual
expenditures fluctuate from year to year based on equipment malfunctions, availability requirements, and
inflationary increases to pans and service. Due to the planned purchase of fourteen (14) automated
sideloaders for the Refine Division this fiscal year, staff anticipated the amount of repairs and costs of parts
and supplies would be less as a result of delivery of the fourteen new trucks in mid-December; however, the
delay in receipt of the new trucks has required additional costs to maintain these trucks.
An annual purchase order was issued to Rush Truck Center in the amount of $21,500 for FY2000/Ol to
furnish parts and supplies. The Fleet Division projects that an additional $10,000 is needed to cover costs for
parts and supplies for the remainder of FY2000/2001, which totals a `not to exceed' amount of $31,500.
FINANCIAL IMPACT
The FY 2000/Ol Mid-Year Budget Review was referred to Council by the Ways & Means Committee on
February 28, 2001 and on March 5, 2001 Council authorized the Director of Finance to amend the Fiscal
Year 2000/2001 budget, which included the Fleet Services Funds for increased parts and supplies costs of
$111,100, Account No 635-341-5111. Funds for the increase to purchase order No. 201137 to Rush Truck
Center are now contained in that account.
RECOMMENDATION
Adopt resolution.
1
c~On~
1 Resolution No.
• 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO RUSH TRUCK CENTER
3 FOR MATERIALS AND SUPPLIES TO SUPPORT THE CITY'S HEAVY TRUCK
FLEET.
4
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. That Rush Truck Center furnishes materials and supplies for the City's
7
heavy truck fleet; pursuant to this determination the Purchasing Manager is hereby authorized and
8
9 directed to increase the Annual Purchase Order to Rush Truck Center by $10,000 to an amount
10 "not to exceed" $31,500.
11 SECTION 2. The authorization to execute the above referenced is rescinded if a
12 purchase order is not issued within sixty (60) days of the passage of this resolution.
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Pebruuy v, zaoi
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
• INCREASE TO THE ANNUAL PURCHASE ORDER TO RUSH TRUCK CENTER
2 FOR MATERIALS AND SUPPLIES TO SUPPORT THE CITY'S HEAVY TRUCK
FLEET.
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
4 Mayor and Common Council of the Ciry of San Bernardino at a meeting
5 thereof, held on the day of , 2001, by the following vote, to wit:
6
7 Council Members: Aves Navs Abstain Absent
8 ESTRADA
9 LIEN
10 McGINNIS -
11 - - - -
SCHNETZ _
12
SUAREZ
13 - - - -
• 14 ANDERSON -
15 MC CAMMACK -
I6
17 City Clerk
18 The foregoing resolution is hereby approved this day of
19 , 2001.
20
21
Judith Valles, Mayor
22 City of San Bernardino
23 Approved as to form and
Legal content;
24 James F. Penmazi, City Attorney
25 BY: ~
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J
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27 l
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February D, 2001
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FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT
RESOLUTION AGENDA ITEM TRACHING FORM
Meeting Date (Date Adopted): 3 -\9 -b~ Item # ZZ Resolution # "ZOC1 \ ° S~-1
Vote: Ayes i - 3 ~ S-1 Nays .p- Abstain g Absent
Change to motion to amend original documents:
Reso. # On Attachments: -~ Contract term: ~' NulWoid After: J`-' IX-0 \
Note on Resolution of Attachment stored sepazately:
Dvect City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date: See Attached: -
Date Sent to Mayor: '3- Z l- O \ Reso. Log Updated:
Date of Mayor's Signature: 3- 21-t) ~ Seal Impressed: ?
Date of Clerk/CDC Signature: 3°2-2-p\
Date Memo/Letter ent or t See Attached: _ Date Returned:
60 Day Reminder Letter Sent on 30th day: ched: _
90 Day Reminder Letter Sent on 45th day: See Attached:
Request for Council Action & Staff Report Attached: Yes ? No _ By
Updated Ptior Resolutions (Other Than Below): Yes _ No f By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes _ No ? By
Updated CDC Personnel Folders (5557): Yes _ No J/ By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes _ No ~ By
Copies Distributed to:
City Attorney ? Code Compliance Dev. Services EDA Finance MIS
Pazks & Rec. Police Public Services Water Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term etc )
Ready to File: (d1 Date: 3-2201