HomeMy WebLinkAbout21-Public Services ~~.:IT=', OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject: Resolution authorizing an increase to the annual
purchase order to Metro, dba Star Auto Parts, for the
Dept: Public Services purchase of automotive parts and supplies utilized by the
Public Services Department Fleet Division.
Date: March 5, 2001 ~ ' ` '
T t
V
Council Date -March 19, 2001
Synopsis of Previous Council Action
Reso 99-330 December 20, 1999
Reso 2000-286 September 18, 2000
Recommended Motion:
Adopt resolution ~,1~ ~J
'fir" ~/i7lNt(/
Lynn Merrill
Contact person: Don Johnson, Fleet Manager Phone: 384-5140
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $ 14,000
Source: 635-341-5111
Materials & Supplies
6
Finance
Council Notes:
Agenda Item No.~_
3/~ 9/~l
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
SST
Resolution authorizing an increase to the annual purchase order to Metro, dba Star Auto Parts, for the
purchase of automotive parts and supplies utilized by the Public Services Department Fleet Division.
BACKGROUND
Metro, dba Star Auto Parts, furnishes automotive parts and supplies for the Cit}~s automotive fleet.
During Fiscal Year 1999/2000 a total of $48,300 was expended to Metro, dba Star Auto Parts for
parts and supplies. Due to the planned purchase of sixty (60) replacement vehicles for various City
departments this fiscal year, staff anticipated the amount of repairs and parts for the City's light
vehicle fleet would be less as a result of delivery of the replacement vehicles March or April of this
year. However, on January 22, 2001 Council approved the rejection of all bids submitted in Bid No
F-O1-48 for the replacement vehicles and directed the Purchasing Manager to re-advertise for bids of
these vehicles. The request for Council action will be addressed at the Council meeting of April 2,
2001 with a delivery date of sixty (60) to ninety (90) days.
On September 18, 2000 Council approved Resolution 2000-286, requesting $44,000 for an annual
purchase order for FY2000/2001 to Metro, dba Star Auto Parts for the purchase of parts and
supplies. Due to the delivery delay of the replacement vehicles, the Fleet Division projects that an
additional $14,000 is needed to cover costs for automotive parts and supplies the remainder of
FY2000/2001, for a total amount `not to exceed' $58,000.
FINANCIAL IMPACT
The FY 2000/Ol Mid-Year Budget Review was referred to Council by the Ways & Means Committee
on February 28, 2001 and on March 5, 2001 Council authorized the Director of Finance to amend the
Fiscal Year 2000/2001 budget, which included the Fleet Services Funds for increased materials and
supply vests of $111,100, Account No. 635-341-5111. Funds for the increase to the Metro, dba Star
Auto Parts purchase order are now contained in that account.
RECOMMENDATION
Adopt resolution.
~~'~~
1 Resolution No.
• 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO METRO, DBA STAR AUTO
3 PARTS, FOR THE PURCHASE OF AUTOMOTTi~E PARTS AND SUPPLIES
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
4
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
fi SECTION 1. That Metro, dba Star Auto Parts furnishes automotive parts and supplies
7
for the City's automotive fleet; pursuant to this determination the Purchasing Manager is hereby
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9 authorized and directed to increase the Annual Purchase Order to Metro, dba Star Auto Parts by
10 $14,000 to an amount "not to exceed" $58,000.
11 SECTION 2. The authorization to execute the above referenced is rescinded if a
12 purchase order is not issued within sixty (60) days of the passage of this resolution.
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February 27, 2001
r
] RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
INCREASE TO THE ANNUAL PURCHASE ORDER TO METRO, DBA STAR AUTO
• 2 PARTS, FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
4
5 Mayor and Common Councl of the City of San Bernardino at a meeting
8 thereof, held on the day of , 2001, by the following vote, to wit:
7
Council Members: Aves Navs Abstain Absent
8
ESTRADA
g - -
10 LIEN -
11 McGINNIS - -
12 SCHNETZ
]3 SUAREZ _ _ _
• ]4 ANDERSON -
15 MC CAMMACK _
16
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of ~i
20 , 2001.
21
22 Judith Valles, Mayor
23 Ciry of San Bernardino
Approved as to form and
24 Legal content;
James F. Penman, City Attorney
25
BY: e,~,,,,--.
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• 27
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February 27, 2001
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FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT
RESOLUTION AGENDA ITEM TRACHING FORM
Meeting Date (Date Adopted): ~ -1 q -DI Item # 2\ Resolution # 2001'- b
Vote: Ayes 1-3 ~ $-'1 Nays 0r Abstain C~ Absent
Change to motion to amend original documents: -
Reso. # On Attachments: -- Contract term: NulWoid After: ~ -1 k-O 1
Note on Resolution of Attachment stored separately:
Duect City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date: See Attached: -
Date Sent to Mayor: 3 -z-\-D \ Reso. Log Updated: ?
Date of Mayor's Signature: 3-2..1-0 \ Seal Impressed: ?
Date of Clerk/CDC Signature: 3- 22-0\
Date o/Letter Sent for Signature: See Attached: _ Date Resumed:
60 Day Reminder Letter en a See Attached: _
90 Day Reminder Letter Sent on 45th day: See Attached:
Request for Council Action & Staff Report Attached: Yes ~ No _ By
Updated Prior Resolutions (Other Than Below): Yes _ No _,~ By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By
Updated CDC Personnel Folders (5557): Yes No gy
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes _ No!" By
Copies Distributed to:
City Attorney ~ Code Compliance Dev. Services EDA Finance ? MIS
Parks & Rec. Police Public Services ? Water Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc )
Ready to File: M"~ Date: 3-22-OI