HomeMy WebLinkAbout20-Public Services • CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject: Resolution authorizing an increase to the
Annual Purchase Order, to Hydra Force Inc. for
Dept: Public Services Department hydraulic cylinder manufacturing, repair, and service.
Date: March 5, 2001
` ~ ` ~ { ~ Council Meeting Date: March 19, 2001
a b'.~ s ye Y
Synopsis of Previous Council Action
July 22, 1998 Resolution 98-214
Apri119, 1999 Resolution 99-73
August 16, 1999 Resolution 99-207
July 24, 2000 Resolution 2000-215
Recommended Motion:
Adopt resolution ~~~y, /jr
' Lynn Memll
Contact person: Don Johnson, Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $15,000
Source: 635-341-5173
Chrtside vehicle maintenance
Finance
Council Notes:
319 f
D 1
Agenda Item No.~
Hydra Force
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
SuB)ECT
Resolution authorizing an increase to the Annual Purchase Order to Hydra Force Inc. for hydraulic
cylinder manufacturing, repair, and service
BACKGROUND
Hydra Force, Inc. is located in Riverside and specializes in the manufacture and repair of large
hydraulic cylinders used to lift the "beds" of Refuse and other dump trucks. Hydraulic cylinders are
a major component used on heavy trucks and equipment common to Refuse, Streets, Parks, and
Development Services Depaztments.
During Fiscal Year 1999/2000 a total of $61,146 was expended to Hydra Force for outside repairs.
Due to the planned purchase of fourteen (14) automated sideloaders for the Refuse Division this
fiscal year, staff anticipated the amount of repairs to hydraulic cylinders and major components
would be less as a result of delivery of the fourteen new trucks in mid-December; however, the delay
in receipt of the new trucks has required additional costs to maintain these trucks.
On July 24, 2000 Council approved Resolution 2000-215 requesting $65,000 for hydraulic cylinder
service and materials in support of the City's Heavy Equipment fleet. The Fleet Division projects
that an additional $15,000 is needed to cover outside maintenance costs for the remainder of FY
2000/2001, which totals a "not to exceed" amount of $80,000.
FINANCIAL IMPACT
The FY 2000/Ol Mid-Year Budget Review was referred to Council by the Ways & Means
Committee on February 28, 2001 and on March 5, 2001 Council authorized the Director of Finance
to amend the Fiscal Year 2000/2001 budget, which included the Fleet Services Funds for increased
outside vehicle maintenance costs of $30,900, Account No. 635-341-5173. The funds for the
increase to the Hydra Force, Inc. purchase order are now contained in that account.
RECOMMENDATION
Adopt resolution.
1
C~O~~
• 1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
3 INCREASE TO THE ANNUAL PURCHASE ORDER TO HYDRA FORCE, INC. FOR
HYDRAULIC CYLINDER MANUFACTURING, REPAIR, AND SERVICE
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. That Hydra Force, Inc. specializes in custom manufacturing and repair of
7 hydraulic rylinders for heavy trucks and equipment. Pursuant to this determination, the
8
Purchasing Manager is hereby authorized and directed to increase the Annual Purchase Order to
9
Hydra Force Inc., by $15,000 to an amount "not to exceed" $80,000
10
I1 SECTION 2. The authorization to execute the above referenced is rescinded if a
12 purchase order is not issued within sixty (60) days of the passage of this resolution.
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March 5, 2001
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
• INCREASE TO THE ANNUAL PURCHASE ORDER TO HYDRA FORCE, INC. FOR
2 HYDRAULIC CYLINDER MANUFACTURING, REPAIR, AND SERVICE
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
4
5 Mayor and Common Council of the City of San Bernardino at a meeting
6 thereof, held on the day of , 2001, by the following vote, to wit:
7
Council Members: Aves Navs Abstain Absent
8
9 ESTRADA -
10 LIEN -
ll McGINNIS - - - -
12 SCHNETZ - -
13 SUAREZ _
• 14 ANDERSON -
15 MC CAMMACK _ _ _ _
16
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of
20 , 2001.
21
22 Judith Valles, Mayor
23 City of San Bernardino
Approved as to form and
24 Legal content;
James F. Penman, Ciry Attorney
25
BY: Piv~ma._.
26
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28
~ s, Zoos
FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 3-1°t-~1 Item # 2rJ Resolution # ZC>D1 -' S ~
Vote: Ayes 1-3, s-~ Nays 6 Abstain ~ Absent
Change to motion to amend original documents: --'
Reso. # On Attachments: ~- Contract term: NulWoid Alter: ~-tlr'O ~
Note on Resolution of Attachment stored separately:
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date: -- See Attached: -
Date Sent to Mayor: 3- ~
1-O \ Reso. Log Updated: ?
Date of Mayor's Signature: 3-21-GI Seal Impressed:
Date of Clerk/CDC Signature: 3-2Z-p~
Date Me etter Sent for Signature: See Attached: _ Date Returned:
60 Day Reminder Letter Sent on 3 t t See Attached: _
90 Day Reminder Letter Sent on 45th day: ched:
Request for Council Action & Staff Report Attached: Yes i? No _ By
Updated Prior Resolutions (Other Than Below): Yes _ No ~/ By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes _ No ~ By
Updated CDC Personnel Folders (5557): Yes No ? By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ~ By
Copies Distributed to:
City Attorney ? Code Compliance Dev. Services EDA Finance ? MIS
Parks & Rec. Police Public Services ? Water Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term etc 1
Ready to File: _ {f Date: 3 - 22 ~ 1